Travel Documents Instructions
The UNLV Travel Document (TD) is the approved travel form to initiate, approve, and reimburse travel expenses for employees, students, and volunteers traveling on official UNLV business.
Candidates for Employment
As part of the search process, the top three candidates for an advertised permanent position will be invited to the UNLV campus. In the case of candidates located more than 75 miles from the UNLV campus, the traveler will be in travel status for the duration of their visit.
Candidate Fact Sheet
This fact sheet should be sent to the candidate.
Guest and Visitors
A guest or visitor is an invited person, who is neither paid nor provides a service to UNLV during his/her visit. Travel must be approved prior to making arrangements.
Direct Deposit (EFT)
Unless otherwise arranged, employee expense reimbursements will be disbursed electronically to your bank account.
Travel Expense Authorization
A travel document should always be completed prior to travel, even if the expenses are being paid by another entity (zero travel doc). The travel document should be signed by the traveler, the traveler’s supervisor, and an authorized signatory of the account to be charged the travel expenses.
Frequently Used Travel Object/Sub-Object Codes
An important element of correctly recording travel expenditures are object and sub-object codes that are required based upon the type of fund that you use (includes P-card charges for travel expenses).
Matrix Table for Reimbursements
A summary of traveler types and allowable expense types is provided as a guide, subject to official policy and qualification requirements.
Not all expenses incurred by a traveler are reimbursable. A traveler should familiarize themselves with travel policies and procedures prior to committing to or incurring an expense.
When a reimbursement is requested by an individual (or group), the university is being asked to assume responsibility for the costs of those products or services. In this process, the university requires and takes ownership of the original receipt of purchase.