The UNLV Alcohol Events Policy provides guidelines for the UNLV community, guests and visitors conducting events involving alcohol whether in university facilities, on the university premises, or at off-campus locations when the event is authorized, sponsored or in other means affiliated with the university.
A gift card or certificate is a prepayment of goods or services that can be transferred to one individual or another. These may or may not be for specific items.
Memberships, Licenses, Dues & Fees
There are two categories of memberships, Institutional memberships and Individual memberships and payment options for the two differ subject to policy requirements. Individual memberships may only be paid on a reimbursement basis.
Subject to the approval of their supervisor, a UNLV employee may use their personal vehicle as transportation. If a one-way trip is over 200 miles the traveler’s supervisor must approve the payment of mileage. There are two levels of mileage reimbursement payable, UNLV Convenience and Traveler Convenience.
Nonresident Aliens (NRA)
If you are a department on campus and you have invited a guest or independent contractor who will provide services to UNLV (who is not a U.S. Citizen or Permanent Resident Alien), you must contact the department of Nonresident Alien Services for instructions in advance of their arrival. When your guest arrives on campus, they will need an appointment at our office to complete the necessary paperwork before they leave UNLV.
Non-Cash Giveways (Non-employee, non-academic)
A non-cash giveaway will periodically be awarded by departments to contest winners during the course of a campus promotional event or activity. These awards are required to be reported to the IRS when the value(s) accumulate to $600 or above. To allow for reporting compliance, the "Non-Cash Giveaway" form should be completed and submitted to Accounts Payable for appropriate recording.
The form should be submitted to AP for every non-cash giveaway regardless of amount and only for non-instructional, non-student-aid, or non-scholarship contests or prizes. Instructional, student-aid, and scholarship contests, prizes, or awards continue to be processed on a scholarship award roster through Financial Aid.
Non-Cash Giveaway" form
Non Reimbursable Expenses
Non-reimbursable expenses are items or services purchased that will not be reimbursed due to non-compliance of policies and/or procedures.
Recruitment expenses are internally incurred expenses related to the recruitment of prospective employees (or students) that are either incurred by use of a university issued P-Card or a university employee.
Refunds and Vendor Credits
On occasion, a department may receive a refund check from a vendor. If you do not believe that this check belongs to you, please contact the Cashiers Office or Accounts Payable for assistance.
Currently the Internal Revenue Service requires UNLV to report all cumulative payments for service by non-employees in excess of $600.00 in a calendar year.
This policy refers to stamped or facsimile signatures used for document approval.
Your department may be able to use existing funds to sponsor an event, organization, or activity. State 21xx money, and some grant accounts, may not be used.
The University of Nevada, Las Vegas may purchase a subscription to books, magazines, newspapers, films, software or other publications for departmental use.
Applying to become a supplier to UNLV is a simple process, visit the Purchasing webpage and complete the online registration process.
The University of Nevada, Las Vegas is a four-year educational institution of the State of Nevada. UNLV is tax-exempt under NRS (Nevada Revised Statutes) No. 372.325, the Sales and Use Tax Act of Nevada; NRS 374.330, the Local School Support Tax Act, and NRS 377 when applicable.
University telecommunications equipment (including cellular telephones, wireless devices and telephone cards) are to be used for official university business.