Accounts Payable

Accounts Payable is responsible for processing of internal financial accounting transactions, establishment of petty cash funds, processing payments to university vendors, organizations, institutions and individuals (other than employees) for goods and services provided to the university, and reimbursement of expenses (excluding travel) incurred on behalf of the university by employees.

The Travel Program, also a part of Accounts Payable, is responsible for assisting and reimbursing employee's travel on behalf of the university.

Travel Program


Help & Inquiry


8 a.m. to 5 p.m.
Monday through Friday (excluding holidays)

Mailing Address
Accounts Payable & Travel
University of Nevada, Las Vegas
Box 451053
4505 S. Maryland Pkwy.
Las Vegas, NV 89154-1053

Campus Location
Campus Services Building (CSB), Room 245

Frequently Requested Topics


Host expenditures may be incurred for meals, beverage, and small gifts (excluding gift certificates) by or on behalf of employees, students, or guests of UNLV in the conduct of necessary business activities.

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Independent Service Providers (ISP)

To pay an individual who is not an NSHE Employee nor a Company (dba, LLC, INC, etc.) to perform nonrecurring technical, professional or specialized services such as guest speakers, athletic officials, consultantssubmit a completed and signed Independent Service Provider Contract (ISP) and Worker's Compensation Affidavit.

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Receipt Policy

When a reimbursement is requested by an individual (or organization), the university is assuming pocession for those products or services. In this process, the university takes ownership of the original receipt of purchase.

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Guidelines for Participant Support Costs

Some contract and grant sponsors include a budget category called ‘participant support costs’ which are defined as direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with meetings, conferences, symposia, or training projects. These costs are allowable with the prior approval of the awarding agency.

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Alcohol Policy

The UNLV Alcohol Events Policy provides guidelines for the UNLV community, guests and visitors conducting events involving alcohol whether in university facilities, on the university premises, or at off-campus locations when the event is authorized, sponsored or in other means affiliated with the university.

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Gift Certificates

A gift card or certificate is a prepayment of goods or services that can be transferred to one individual or another. These may or may not be for specific items.

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Memberships, Licenses, Dues & Fees

There are two categories of memberships, Institutional memberships and Individual memberships and payment options for the two differ subject to policy requirements. Individual memberships may only be paid on a reimbursement basis.

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Subject to the approval of their supervisor, a UNLV employee may use their personal vehicle as transportation. If a one-way trip is over 200 miles the traveler’s supervisor must approve the payment of mileage. There are two levels of mileage reimbursement payable, UNLV Convenience and Traveler Convenience.

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Nonresident Aliens (NRA)

If you are a department on campus and you have invited a guest or independent contractor who will provide services to UNLV (who is not a U.S. Citizen or Permanent Resident Alien), you must contact the department of Nonresident Alien Services for instructions in advance of their arrival. When your guest arrives on campus, they will need an appointment at our office to complete the necessary paperwork before they leave UNLV.


Non Reimbursable Expenses

Non-reimbursable expenses are items or services purchased that will not be reimbursed due to non-compliance of policies and/or procedures.

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Recruitment expenses are internally incurred expenses related to the recruitment of prospective employees (or students) that are either incurred by use of a university issued P-Card or a university employee.

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Refunds and Vendor Credits

On occasion, a department may receive a refund check from a vendor. If you do not believe that this check belongs to you, please contact the Cashiers Office or Accounts Payable for assistance.

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Research Participants

Currently the Internal Revenue Service requires UNLV to report all cumulative payments for service by non-employees in excess of $600.00 in a calendar year.

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Signature Stamps

This policy refers to stamped or facsimile signatures used for document approval.

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Your department may be able to use existing funds to sponsor an event, organization, or activity. State 21xx money, and some grant accounts, may not be used.

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The University of Nevada, Las Vegas may purchase a subscription to books, magazines, newspapers, films, software or other publications for departmental use.

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Supplier Registration

Applying to become a supplier to UNLV is a simple process, visit the Purchasing webpage and complete the online registration process.

Tax Exemption

The University of Nevada, Las Vegas is a four-year educational institution of the State of Nevada. UNLV is tax-exempt under NRS (Nevada Revised Statutes) No. 372.325, the Sales and Use Tax Act of Nevada; NRS 374.330, the Local School Support Tax Act, and NRS 377 when applicable.

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Telephone Services

University telecommunications equipment (including cellular telephones, wireless devices and telephone cards) are to be used for official university business.

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