Independent Contractor Services Agreement (ICSA) for Guest Speakers or Short-Term Services

"An independent contractor is a natural person, firm or corporation who agrees to perform services for a fixed price according to his/her or its own methods and without subjection to the supervision or control of the other contracting party, except as to the results of the work, and not as to the means by which the services are accomplished.” -S.A.M. 0320

Policy

An ICSA form is to be used for contracts with individuals engaged in technical, professional or specialized services such as guest speakers, athletic officials, consultants, performers, and for honorarium payments to individuals who:

  • Provide one-time nonrecurring services.
  • Are to be paid less than $10,000 including travel expenses. Travel can be prepaid by P-Card or cost estimates can be included in the total lump sum payment with the traveler making all of their own arrangements.
  • Will not receive separate payments for reimbursable expenses.
  • Are not otherwise employed by the Nevada System of Higher Education including UNLV and all other other institutions.

Requests for Services by individuals providing recurring services or exceeding $10,000 should be submitted on a "Goods or Services" requisition through Purchasing.

Additional information is provided at the Independent Contractor webpage.

Reminders

Before an ICSA is completed the individual's status as an independent contractor and not an employee must be determined. The ICSA includes an evaluation form to help determine qualifying status of a worker as an independent contractor.

If an individual is neither a U.S. Citizen or a lawful permanent resident green card holder, additional documents may be required to obtain appropriate documentation and possibly mitigate or eliminate foreign tax withholding. Prior to initiating services, please contact UNLV's Non-Resident Alien Tax Specialist, nrat@unlv.edu for assistance with requirements for foreign service providers.

Authorization Required

Signature authority.

Account Restrictions

No restrictions.

Forms

Reference

Other

*NRS 616A.310 “Sole proprietor” defined. “Sole proprietor” means a self-employed owner of an unincorporated business and includes working partners and members of working associations. Coverage remains in effect only if the sole proprietor remains a domiciliary of Nevada.

(Added to NRS by 1975, 1017; A 1987, 598)—(Substituted in revision for NRS 616.114)