Refunds & Vendor Credits

Refunds

On occasion, a department may receive a refund check from a vendor. If you do not believe that this check belongs to you, please contact the Cashiers Office, or Accounts Payable for assistance.

Vendor Credit

On occasion, a department may receive a credit from a vendor. If you do not believe that this credit belongs to you, please contact Accounts Payable for assistance.

Policy

Refund

To receive proper credit and avoid the need to reimburse the vendor later, the department should:

  • Note the purchase order number on the check stub and, if available, attach the original vendor invoice to the check.
  • Send the vendor’s check to Accounts Payable at mail stop 1053.
  • If a credit was not already taken by UNLV:
    • The check will be endorsed.
    • A deposit form will be prepared to credit the original account charged for the purchase.
    • The deposit will be forwarded to the Cashiers Office by Accounts Payable.

Some Things to Remember

  • If the check does not appear to belong to you, it may not.
  • Be certain to attach any pertinent documentation, so that the funds may be deposited into the correct account.

For any questions, please contact Accounts Payable at 702-895-1157.

Vendor Credit

To receive proper credit and avoid the need to reimburse the vendor later, the department should:

  • Note the purchase order number on credit memo or, if the credit memo was issued at the point of sale, attach it to the original invoice from the vendor.
  • Send the vendor credit to A/P at mail stop 1053.
  • If the credit has not yet been applied to the account by A/P, please submit an invoice from the vendor for A/P to apply the full credit memo.

It is important that all credit memos be handled correctly and expeditiously. Incorrect processing may result in the loss of a university asset. Some things to remember:

  • If a credit does not appear to belong to you, it may not.
  • Be certain to reference any pertinent documentation, so that the funds may be credited to the proper account.

For any questions, please contact Accounts Payable at 702-895-1157.

Authorization Required

No signatures required.

Account Restrictions

No account restrictions.

Forms

No forms required.

Reference

No referenced information.