Non-Reimbursable Expenses

Description

Non-reimbursable expenses are items or services purchased that will not be reimbursed due to non-compliance of policies and/or procedures. The list below is non-inclusive of non-reimbursable expenses. If you are unsure, you can contact Accounts Payable at 702-895-1157.

Policy

The following fees are not allowed to be reimbursed, charged on a P-card, or prepaid.

  • Annual fees for personal charge or credit cards
  • Baby-sitting
  • Vehicle cleaning
  • Corporate credit card delinquency fees / finance charges / annual charges
  • Expenses incurred on personal side trips while on business trip
  • Laundry charges for travel less than four consecutive nights
  • Loss / theft of personal property
  • Mini-bar refreshments
  • Movies
  • “No Show” charges for hotel or vehicle service
  • Optional travel insurance
  • Parking fines or traffic fines
  • Passports or passport photographs
  • Personal clothing or hygiene items
  • Personal entertainment, including sports events
  • Personal telephone call(s) that add up to more than $10.00 per day
  • Room service
  • Non-meal tips / gratuities
  • Tips for personal meals, taxis, shuttle, and Limo’s etc. are not reimbursable
  • Use of prepaid phone cards (except for prepaid phone cards while in travel status in a foreign location and other prepaid cards such as gift certificates and prepaid credit cards
  • Satellite Radio and GPS Navigation Systems
  • Airline "Early Bird" check in fees

Authorization Required

No exceptions.

Account Restrictions

No exceptions.

Forms

No exceptions.

Reference