What forms are required by the university in order to submit a proposal?
Any sponsor forms related to the proposal submission — cover pages, budget pages, representations, and certifications, etc. — are required. Additionally, the university utilizes an Internal Routing Form to obtain information about your project; you should complete the form and have it signed by your chair and dean prior to sending it to OSP. If you have subrecipients on your project, OSP will also need a copy of the subrecipients’ statement of work and budget as well as a letter on letterhead agreeing to participate in the project.
Who will review and sign the final proposal?
Usually, OSP staff will review and sign the final proposal. Most hard-copy proposals also require the principal investigator’s signature. Some electronic systems, however, will require the principal investigator to submit the final version of the proposal without OSP authorization. Your OSP research administrator should be able to determine who will need to be the final signer and submitter of the proposals.
Who can help me develop my proposal budget?
Who can help me interpret the proposal guidelines?
What part of my application does OSP prepare?
OSP can assist with preparation of forms such as the cover sheet, representations and certifications, and budget forms.
Does OSP need my complete application before signing?
Yes, OSP will require a complete copy of your proposal application prior to signing.
When does OSP need my completed application and routing form?
As a guideline, OSP prefers to have your completed application and routing form four days prior to the deadline, especially if the submission is electronic. If the proposal is provided to OSP with fewer than four days to review, OSP will provide as much review and service as possible, given other proposal submissions and workload. Please note that it is always a good idea to provide OSP with applications that must be submitted to a sponsor electronically several days in advance of the deadline. Due to bandwidth issues, applications submitted late in the day on deadline days may have difficulties being processed through electronic systems.
Which proposals need to be submitted through OSP?
Any proposal that requires an authorized university signature and involves a project that commits university resources; proposes deliverables (technical report, financial report, etc.); requires a budget;, involves a subrecipient; or involves human subjects, animal subjects, radiation, or biohazards. Contact your OSP representative if you have questions about whether your proposal should be submitted through OSP.
What is our legal name, tax identification number (TIN), and our Dun and Bradstreet number (DUNS), etc.?
UNLV’s legal name is Board of Regents, Nevada System of Higher Education (NSHE) on behalf of the University of Nevada, Las Vegas.
- The university’s TIN (also known as an EIN) is 88-6000024A3.
- UNLV’s DUNS number is 098377336.
Do I have to include my salary in a proposal budget?
Principal investigators should include salary and fringe benefits in the proposal for work that they will undertake for the project. The salary can be paid for by the sponsor (called "buyout" because the PI is buying out time from teaching) or can be donated by the university (cost sharing). PIs must obtain chair and dean approval for buyout or for cost-shared salary and fringe benefits.
See the policies page for more information about buyout.
What are fringe benefits?
Fringe benefits are retirement and health insurance benefits associated with salaries. Medicaid and workers’ compensation are also included in fringe benefits.
OSP permits the use of a fringe benefit rate when developing budgets.
The actual charge for fringe benefits depends on the employee’s job classification and number of dependents.
Effective 7/1/2019 UNLV Office of the Controller has instituted Fringe Pool Rates. For proposal budgeting purposes please use the fringe pool rates or view the printable version.
I am an employee with an academic-year appointment. Do I need to include fringe benefits for my requested summer salary support in my budget?
Yes, you should include funding for retirement (14 percent of salary) in your budget.