Use this section if a UNLV/NSHE owned vehicle, golf cart, or trailer is in an accident, damaged, or stolen. RMS files these claims with the State of Nevada Risk Management office. State Risk Management adjusts the claim. If you were driving a State Fleet Services (Motor Pool), rental (e.g. Hertz or Enterprise), see "Other vehicles" below.

Step 1: At the scene

1. Make sure everyone is safe and get medical care for anyone who needs it before doing anything else. Report the accident or theft to police right away:
   • If you are on campus (UNLV Main or SLC), call 702-895-3669 from a mobile phone, or or dial 911 from a campus phone. You can also use the Rebel Safe App.
   • If you are off campus, contact local law enforcement by dialing 911. Notify your supervisor immediately.
2. If another party is involved, get their name, phone number, driver's license number, insurance company, policy number, and license plate. Get names and phone numbers of any witnesses.
3. Take photos of all vehicles involved, the damage, and the surrounding area for the accident scene reference. For a theft, photograph the scene and don't disturb potential evidence.
4. Share facts only. Don't admit fault or say UNLV/NSHE will pay for damages or medical costs. Refer those questions to RMS.
5. Ask the police for the report or event number before police depart the scene.

Step 2: Employee Injuries and drug and alcohol testing

Injured employees: Complete the workers' compensation packet on the NSHE Workers' Compensation page. Contact NSHE Workers' Compensation or 775-784-3406 with questions. After-hours and weekends contact UPD at 702-895-3669.

Drug and alcohol testing: Nevada law allows UNLV to request drug and alcohol testing after certain work-related accidents, injuries, and vehicle incidents (NRS 284.4065). UNLV Human Resources, Employee Relations, manages this process. Supervisors should contact Employee Relations as soon as possible after a work-related accident, injury, or vehicle incident involving an employee, and follow their instructions. Medical care always comes first.

• Employee Relations: 702-895-3504 | HR email | UNLV HR page
• After hours and weekends: Contact the department supervisor of the driver involved and University Police.

Step 3: Report to RMS within 48 hours

Submit the Vehicle Accident Report form within 48 hours of the accident. Report every accident involving another party, even if there is no visible damage or injury. RMS uses this report to notify the State, including the Attorney General's Tort Claims Unit when another party is involved.

Step 4: Send claim documents to RMS within 60 days

RMS must receive your claim documents no later than sixty (60) days from the date of damage so it can file with the State on time.

1. The following information documents are needed to file a claim with the State Risk Management:
   • Contact Vehicle Repair Services at 702-895-3186 to coordinate repairs. Three (3) repair estimates must be obtained
   • A copy of the Police Report
   • Pictures of the damage
   • Final repair invoice
   • Proof of payment (Workday or P-card transaction)
   • Department Workday PG Number

Coverage and deductibles

• Reimbursement applies to vehicles, carts, and trailers with Auto Physical Damage (APD) (comprehensive/collision) coverage. RMS ends APD coverage on a vehicle once a vehicle or cart depreciates below a set value. If you're not sure if your vehicle is covered, contact RMS before starting repairs.
• Deductibles: $1,000 per occurrence for vehicles (collision and comprehensive), $1,500 for trailers, and $5,000 for golf carts. The deductible must be paid in advance; RMS will provide assistance with this process.
• Repairs must be completed using the lowest cost estimate, with reimbursement equaling the total repair cost minus the deductible. RMS handles submitting all documentation to State Risk Management and will notify your department once payment is issued. Processing typically averages 30 days.
• If a third party is responsible for the damages, RMS will coordinate directly with the third party to seek reimbursement for the claim. We will escalate to State Risk Management if necessary.
• Towing to a repair shop or the nearest UNLV/State facility is reimbursable, subject to the deductible. Storage fees are eligible for reimbursement, but storage should be avoided whenever possible. Contact RMS if a vehicle will be stored longer than five (5) days..
• If repair costs reach 80% or more of the vehicle's value, the State may declare it a total loss. RMS will guide your department through next steps.

When a claim may be denied

The State of Nevada may deny a vehicle damage claim if any of the following apply:

• The vehicle wasn't being used for UNLV/NSHE business.
• The driver didn't have a current, valid driver's license.
• The driver was under the influence of alcohol, illegal drugs, or prescription drugs with driving restrictions.
• The driver violated state law, and the department didn't have adequate controls to prevent it.
• If the State pays a claim under these circumstances, it may seek reimbursement from the employee.

Windshields

• Repairs: (chips or cracks that don't require replacement): reimbursable with no deductible. Multiple estimates are not required. Repairs typically cost $30 to $50.
• Replacement: treated as a comprehensive loss with a $1,000 deductible. Three estimates are required, and phone estimates are acceptable for glass.

The Nevada Attorney General's Office administers all third party claims against NSHE including:

• Third party property damage or loss claims
• Third party injury claims
• Third party auto property damage claims

Complete the TC-1 Tort Claim Form

Include copies of

• The police report
• Photos of the damage
• Receipts
• Proof of purchase
• Repair costs
• Medical Bills
• Any relevant documents to support your claim

Submit the completed claim form and attachments to agclaims@ag.nv.gov You can also mail or fax a copy to the number and address provided on the form.

NSHE Employee Personal Property, Theft, Damage, or Loss

The Nevada State Administrative Manual or SAM specifically addresses the possession of personal property on state property. According to the Nevada State Administrative Manual (SAM) 504.1.d:
State employees’ personal property kept or maintained on State property will be “at their own risk” and not covered under the state property insurance.

You may be able to file a claim with your homeowners or renter’s policy. However, not all standard homeowners or renter’s insurance policies provide coverage for personal belongings that are kept at an individual's workplace. Therefore, it's recommended that employees verify the level of their insurance coverage by contacting their insurance provider.