FDH 169. Pick-ups and Returns will go through the metal door on the north side of FDH.





Equipment Pick Up

Monday-Thursday: 12 (Noon) to 5 p.m.
Friday: 1 p.m.-5 p.m.

Requests must be received by 9 a.m. the day before pick up.

Equipment Return

Monday through Friday by appointment.

Equipment Available

For a list of the equipment available to you, refer to the equipment policy information provided to your class. If your class did not receive a list, you are not eligible to check out equipment.

Recording Media

All students must supply their own recording media for cameras and recorders. This includes SDHC cards for DSLR cameras, and SD cards for audio recorders. You may also need 9 volt and AA batteries for some equipment.

Important Dates

  • Friday, Sept. 9 - First Day to check out equipment.
  • Friday, Sept. 23 - Film Department Fall Assembly
  • Friday, Oct. 28 - Closed for the Nevada Day Holiday
  • Friday, Nov. 11 - Closed for the Veterans Day Holiday.
  • Thursday and Friday Nov. 25-26 - Closed for the Thanksgiving Holiday.
  • Friday, Dec. 9 - Last day to check out equipment.
  • Monday, Dec. 12 - All equipment returned. No check out during Finals Week.

Insurance Deductible Agreement

In order to check out equipment, each student must agree in writing to be responsible for the insurance deductible of $2000.00 per incident for damage to borrowed University equipment. Students assume full responsibility for lost, stolen, damaged, or otherwise degraded equipment while it is on loan from the University.

In the case of loss or damage, the student will be charged for the parts and labor necessary to repair or replace the item, up to the amount of $2000 per incident. You will not be permitted to check out equipment again until you have paid your fee.

If you have not paid your fee within two weeks of returning your equipment, we will put a hold on your account with the registrar, preventing you from enrolling in new classes or requesting transcripts until your fee is paid.

Production Insurance

The Film Department recommends that students purchase production insurance to protect themselves from liability in the event of injury, loss and damage. Short term production insurance is available through Film Emporium and Entertainment Pro Insurance.

Equipment Room Policy and Procedures

  • To submit an equipment request, go to the Equipment Policy and Procedures page of the UNLV Department of Film website and use the big red button at the bottom.
  • Requests must be submitted at least one full business day before you plan to pick up. This means that you must submit your request by 9 a.m. the day before you pick up. There will be no same-day pick-up.
  • Students must inspect all equipment before leaving the Equipment Room. Report damaged or missing parts to the attendant, who will replace your equipment or make a record of the problem. Any problems not noted at the time of checkout become the responsibility of the student.
  • Students with large equipment orders will be asked to make an appointment to prep their order before check out. Please be aware you will need to spend some extra time before you can pick up.
  • Equipment is assigned based on the date of request; first come, first served. The earlier you submit your request, the better we will be able to accommodate you. 
  • Equipment returned after the due date will be assessed a $20 fee per day, beginning with the due date. You may not check out again until your fee is paid.
  • Equipment returned in a messy or disorganized condition will be assessed a $20 handling fee. Keep your equipment clean and organized. You may be asked to re-pack your own equipment.
  • When you return equipment, be sure to notify the staff of any problems, damage or loss that occurred while you had the equipment.
  • The equipment assigned to you or your group is for your use only. Do not loan borrowed equipment to other students or unaffiliated productions.

Safety First

While working with production equipment, remember to follow all UNLV policies to prevent spreading COVID-19.

-Students are encouraged to use the COVID-19 Assessment Tools within the RebelSAFE app daily to assess their health and identify symptoms. The app continues to be updated with the latest emergency information and can be used to summon help in the event of an emergency. You should complete the daily self-assessment any time you will work with a group of students, on campus or off.

  • Wear a face covering when working with others
  • Practice social distancing on set.
  • Serve pre-packaged food for craft services.
  • On-camera performers and models should wear face coverings during rehearsal and lighting, but may remove their face coverings while the camera is actively rolling.

Each student is responsible for knowing how to safely and properly use the equipment they check out. The Equipment Room staff will help any student who needs additional instruction on the use of equipment. Do not be afraid to ask for help. There is no such thing as a silly question.

Remember, it is your responsibility to exercise the utmost care with the equipment, your crew, and yourself. Do not put any equipment or people in an “at-risk” situation. Use common sense and be prepared at all times. Be sure to have a First Aid kit on hand while shooting. Have a plan to respond to emergencies, and know the location of the nearest emergency room or other urgent care provider. Keep emergency contact information for your crew, and be sure that their attire and close-toed shoes are adequate for safety. Always use gloves when working with lights.

Take care of your equipment, take care of your crew, and make great films!