- Academic Degrees
(Also see "Class Notes" entry)
Use "Dr." before an individual's name only for those people who have earned a doctor of dental surgery, doctor of medicine, doctor of osteopathy, or doctor of podiatric medicine degree.
Sometimes it is not necessary to indicate whether a person has earned a doctoral degree.
If it is necessary and the person holds a doctoral degree in something other than one of the fields mentioned above, place that information after the name.
Example: Laura Hunt, who has a doctorate in psychology, will lead the discussion.
In non-story formats (lists, etc.), abbreviations are permissible. Check the following list to determine which ones do not require periods:
||bachelor of arts
||bachelor of science
||master of arts
||master of science
||doctorate of philosophy
||master of business administration
||executive master of business administration
||master of fine arts
||master of architecture
||doctor of dental surgery
Also note: It is bachelor's degree, master's degree, and doctoral degree.
Example: Wilson, who has both a master's and a doctoral degree,…
Avoid the use of acronyms when possible unless the acronyms are incredibly well known ("FBI," for example. And, for our audiences, we hope, "UNLV".) If you are going to refer to something more than once in an article and want to use an acronym, use the full name followed by the acronym in () the first time. In subsequent references, use the acronym.
If you absolutely must use the acronym the first time (for instance, a 7-word organization that would bog down your lead) be sure to use the full name followed by the acronym in () the second time.
The rare organization is so well known that using the full name is not necessary. FBI would be an example. Check the AP Style Guide for these exceptions.
Use "advisor" in all instances. This differs from AP style.
- All right
This is an easy one. It’s always all right. Alright is NOT a word. It does not exist, so don’t use it.
- Alum, Alumna, Alumnus
Alumna refers to a woman who has graduated from an institution.
Alumnae is the plural of alumna and refers to a group of female graduates.
Alumnus refers to one man who has graduated from an institution.
Alumni is the plural of alumnus. It is used both for a group of graduates who are men and for a group of graduates that includes both men and women.
Alum is permissible in casual uses, including stories that aim for a familiar or friendly tone. For any formal document, use the full Latin words. Some examples:
Alumnae Jane Doe graduated with honors.
Mark McPherson is an alumnus of the UNLV College of Fine Arts.
Alumni from all over the world attended the event.
Use only when it is part of the formal name of a company, organization, or building.
Example: The Thomas & Mack Center
Do not use in text to replace “and.”
It is the UNLV department of athletics — with an "s."
Do not capitalize. Some examples:
The campus on Maryland Parkway is the main campus. Please note that “main” is not capitalized.
The campus downtown in the medical district is properly referred to as the Shadow Lane campus.
The campus located across Tropicana Avenue immediately south of the main campus is the Paradise Campus. (It is so named because Paradise Elementary School was located there before it moved to a new building in the northwest area of the main campus.)
- One word
When in doubt, do not capitalize.
See the alphabetical listing for specific word guidelines.
Capitalize the names of centers on campus.
The UNLV Writing Center.
Use instead of “chairman.”
Example: chair of the anthropology department.
- Class Notes
Because the repeated use of periods in degree abbreviations can be cumbersome in a Class Notes section, the style for these entries differs somewhat from the preferred style of abbreviating academic degrees. Degree information should follow a person's name and be set off in commas in this order: the year of graduation, degree conferred (no periods), and major (spelled out). Some examples:
Joe Jones, '95 BA Psychology
Joe Jones, '95 BA Psychology and '87 MA Counseling (two degrees)
Joe Jones, '95 BA Psychology and Women's Studies (two majors)
Joe Jones, '02 MBA/MS Hotel Administration (dual master's degrees)
Note: including a major for some degrees would be unnecessary (master of architecture, juris doctorate). Using only the abbreviation is fine:
Joe Jones, '05 DDS.
For alums who indicate that they went by a different name (a maiden name, for instance) when attending, both former and current names should be included in the entry:
Jane Smith Jones
When referring to a particular college, capitalize the name when using more than just the word "college."
When referring to the Howard R. Hughes College of Engineering, it would be:
Howard R. Hughes College of Engineering (full name on first reference), and then on subsequent references:
College of Engineering,
or the college
Lowercase college when referring to a type of college rather than to a particular college.
Example: He said he plans to attend engineering college.
- Continual or continuous
“Continual” means “over and over” or “repeated steadily.”
“Continuous” means “unbroken” or “steady.”
The lack of parking was a continual annoyance to staff members.
The students walking across Maryland Parkway formed a continuous stream.
- Course work
- Courtesy Titles
Refer to both men and women by first and last name.
Do not use titles such as Mr., Mrs., Miss unless in a direct quotation or in other special situations:
When it is necessary to distinguish between two people who use the same last name. For married couples, brothers and sisters, etc. use a courtesy title for a woman if her preference is known, or identify her by first and last name.
In cases where a person's gender is not clear from the first name or from the story's context, indicate the gender by using he or she in subsequent reference.
Em dashes (—) may be used for material that amplifies, explains, or digresses, but avoid using them when commas would do just as well.
When a database has been given a proper name, capitalize that name, but do not italicize it or place it inside quote marks.
Use a hyphen to show a range of dates and do not repeat 20 (2012-13, not 2012-2013).
However, to, not a dash, should be used when from introduces a range of dates (from 2012 to 2013, not from 2012-13).
If the day of the month appears, use a comma before and after the year (by the Oct. 15, 2018, deadline).
Do not use a comma between the month and the year without a date (by the January 2018 deadline).
Use the year with the month only if it’s not the current year.
Do not use st, nd, rd, th, even if dates are adjectives (March 1 event, not March 1st event).
Times come before days and dates (at 4 p.m. Friday; at 9 a.m. Monday, June 7).
Months are not abbreviated unless they are used with a date. If used with a date, only these months are abbreviated:
- January: Jan.
- February: Feb.
- August: Aug.
- September: Sept.
- October: Oct.
- November: Nov.
- December: Dec.
Use numerals for decades. Note that you do not need an apostrophe in the plural years (1960s, 2000s).
When dropping the century when referring to decades, use an apostrophe to indicate the truncated term: (The ’60s).
Do not capitalize the names of departments when used in text unless one of the words is a proper noun. The one exception is the Department of Public Safety.
He enrolled in the department of civil engineering.
He enrolled in the civil engineering department.
He enrolled in the English department.
Also, athletics department is the correct spelling (not athletic department).
Do not capitalize. One exception is the UNLV Department of Public Safety.
Use "dietitian" when referring to the dietitians on campus. Not dietician.
Use the phrase people with disabilities, not the disabled or disabled people.
Avoid words like victim, afflicted, and stricken.
Do not use normal to mean the opposite of having a disability.
Capitalize the names of divisions on campus. The Division of Student Life.
- Doctoral vs. Doctorate
"Doctoral" is an adjective.
Example: He is studying for a doctoral degree.
"Doctorate" is a noun.
Example: She already has earned a doctorate.
- Majors/Course of Study
Do not capitalize school or college studies, fields of study, options, curricula, major areas, or major subjects, except languages, unless a specific course is being referred to.
He is studying philosophy and English. Each student must meet core requirements in biological sciences and liberal arts. UNLV offers a curriculum in graphic arts. She is planning to enroll in Introduction to Shakespeare on Stage.
When a month is used with a date, abbreviate only Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Do not abbreviate March, April, May, June and July. Spell out the name of the month when using it alone or with only a year. Some examples:
Jan. 5, 2018
- More Than
"More than" is the correct wording when dealing with numbers.
Example: Enrollment grew by more than 1,000 students.
"Over" is best used to describe a spatial relationship.
Example: The water flowed over the dam.
- Mountain West Conference
On first reference spell out the full name. On second reference MWC is acceptable.
Capitalize the names of schools on campus. The School of Nursing.
The Clark County School District uses the namesakes' full names on many of its schools (example: Myrtle Tate Elementary School). Our style is to drop the first name, middle name, and any initials. Thus, "Tate Elementary School." However, consult your phone book or the school district public information office first. In instances in which there is more than one school with the same last name, a first name must be used (example: "Ira Earl Elementary School" and "Marion Earl Elementary School")
Lowercase the seasons winter, spring, summer, and fall unless they are part of a formal name such as the Winter Olympics. (And, no, Spring Commencement is not a formal name. It’s spring commencement.)
Do not capitalize "semester" or "term."
Example: Homecoming takes place annual during fall semester.
Do not use “since” as a substitute for the word “because.”
Lowercase, one word.
- Southern Nevada
We capitalize this well recognized section of the state.
Do not capitalize the word state.
Also, avoid redundancy. For instance, it is the Nevada Legislature, not the Nevada State Legislature.
The term student-athlete is hyphenated.
Do not capitalize "term" or "semester."
Example: She plans to finish her studies during the summer term.
- That, which, who
The defining or restrictive pronoun is “that.” Use it when introducing non-parenthetic clauses: She works in the office that was remodeled. Do not set these clauses off with commas.
Use “who” when referring to a person with a name as the subject: The woman who works in the remodeled office.
The non-defining or non-restrictive pronoun is “which.” Use it when introducing parenthetic clauses: The book, which was published in 1998, has won many awards. Set these clauses off with commas.
- “The” in names
Lowercase, no matter how the corporation, organization, or publication spells it — except The Lincy Institute. But, Ohio State University, not The Ohio State University.
The at the start of titles of creative works is generally capitalized (The Canterbury Tales).
- theater, theatre
Use "theatre" (the British spelling) only when the place, department, or person described uses that spelling. UNLV's "theatre" department uses that spelling, thus its professors are "theatre" professor and students majoring in that field are "theatre" majors.
UNLV theatre professor Joe Aldridge
UNLV's theatre department
The Pantages Theatre
However, "Professor Rooke enjoys taking her students to the theater."
- Thomas & Mack Center
Use "center" on second reference.
Use a.m. and p.m. with periods and lowercase letters. In tabular matter, the periods can be omitted to save space.
And remember, it's time, date, place.
Don't use both the day of the week and the day. The rule of thumb is to use the day of the week for events that are less than a week away. For events 7 or more days away, use dates.
Example: The going-away reception is set for 2 p.m. Thursday at the Tam Alumni Center. Or: The going-away reception is set for 2 pm. Aug. 30 at the Tam Alumni Center. But not: The going-away reception is set for 2 p.m. Thursday, Aug. 30, in the Tam Alumni Center.
Lowercase titles standing alone or in apposition.
The dean of the School of Business must approve all research projects.
Contact the budget director for further information.
Nancy A. Smith, vice president of academic issues, will speak.
Capitalize formal titles when they are used immediately before one or more names.
Example: Vice President John Doe is in charge.
The task force will be led by professor Mark McPherson. (The AP Stylebook does not capitalize "professor" before a name, apparently not considering it a "formal title."
See AP Stylebook for additional guidelines.
- Titles, composition
The AP Stylebook does not italicize any titles. However, our guide deviates from the AP Stylebook. That means you will italicize titles of albums, art, blogs, books, journals, magazines, movies, newspapers, pamphlets, periodicals, plays, podcasts, radio programs, and television programs.
Place the following in quotation marks: blog entries; book chapters; essays; journal, magazine or newspaper articles; lectures; podcast, radio, or television episodes; poems; short stories; songs; or unpublished works.
Websites are neither italicized nor placed in quotation marks, though webpages and sections are placed in quotes.