Time Off and Leave Based on Employee Type
Academic and Administrative Faculty
| Topic | Description |
|---|---|
| Accrual | 240 hours available upon date of hire. No accrual during the first year. 16 hours per month after the first year. |
| Minimum Increments | 4 hours |
| Carry-Over Maximum | 768 hours to the next fiscal year |
|
Waiting Period |
None |
| Payout at Separation | None |
| Extended Sick Leave | The university offers extended paid sick leave (granted by the university president) for academic and administrative faculty members who have exhausted their sick leave and are unable to return to work. |
Note: Time off accrual is earned at the conclusion of each month. Accrual and usage prorated based on your FTE (contracted working time percentage). More information is available in the NSHE Board of Regents Handbook and NSHE Procedures and Guidelines Manual.
| Topic | Description |
|---|---|
| Accrual | 16 hours per month for administrative faculty and academic faculty on 12-month contracts. Academic faculty on 9-month contracts are not eligible for annual leave. |
| Minimum Increments | 4 hours |
| Carry-Over Maximum | 384 hours to the next fiscal year. Excess is forfeited. To avoid forfeiture, request annual leave no later than April 1. |
| Waiting Period | None |
| Payout at Separation |
Maximum of 384 hours unless you are directed, in writing, to use all or a portion of accumulated leave prior to your final date of contract. Separation includes resignation, retirement or change to “B” contract Faculty on an "A" contract at the School of Medicine and the School of Dental Medicine are not eligible for annual leave payout. All accrued annual leave must be used prior to separation. Leave requests must be submitted to appointing authority prior to separation. Unused annual leave will be forfeited with no payout. |
Note: Time off accrual is earned at the conclusion of each month. Accrual and usage prorated based on your FTE (contracted working time percentage). More information is available in the NSHE Board of Regents Handbook and NSHE Procedures and Guidelines Manual.
Classified Staff
| Topic | Description |
|---|---|
| Accrual | 10 hours per month |
| Minimum Increments | 15 minutes |
| Carry-Over Maximum | 720 hours to the next calendar year |
| Waiting Period | None |
| Annual Cash Out | None |
| Payout at Separation | Must have at least 10 years of service and maximum payout amounts apply. |
| Special Sick Leave Bank | Unused sick leave in excess of the annual 720 hour carryover limit will be placed in your “special sick leave bank” and is limited to one half of the unused sick leave accrued during that year. These additional hours are banked in December each year. A portion may be eligible for payout at termination |
Note: Time off accrual is earned at the conclusion of each month. Accrual and usage prorated based on your FTE (contracted working time percentage). More information can be found in the State of Nevada Employee Handbook
| Topic | Description |
|---|---|
| Accrual |
Depends on your years of service:
|
| Minimum Increments | 15 minutes |
| Carry-Over Maximum | Employees employed at UNLV by January 1, 2024 who are members of designated collective bargaining units and who accrue annual leave in excess of 480 hours (60 days) must use the excess leave on or before December 31, or it will be forfeited. Please review your bargaining unit’s agreement for specific provisions and applicability. |
| Waiting Period | Six months of continuous employment |
| Annual Cash Out |
Employees employed at UNLV by January 1, 2024 who are members of designated collective bargaining units may cash out annual leave twice per year, in May and November only. Please review your bargaining unit’s agreement for specific provisions and applicability. |
| Payout at Separation | Available if you have worked at least 6 months |
Note: Time off accrual is earned at the conclusion of each month. Accrual and usage prorated based on your FTE (contracted working time percentage). More information can be found in the State of Nevada Employee Handbook
Eligibility limited to employees within designated collective bargaining units (BU).
| Topic | Description |
|---|---|
| Accrual |
Each year on January 1. Accrual amount depends on when you were employed.
|
|
Minimum Increments |
Full day (regardless of employment date) |
| Waiting Period | None (regardless of employment date) |
| Annual Cash Out | None (regardless of employment date) |
| Carryover | None (regardless of employment date) |
| Payout at Separation | None (regardless of employment date) |
Postdoctoral Scholars and Dental Residents
| Topic | Description |
|---|---|
| Accrual | 120 hours available upon date of hire. No additional accrual during the first year. 10 hours per month accrued after the first year. |
| Minimum Increments | 4 hours |
| Carry-Over Maximum | 120 hours to the next month |
| Waiting Period | None |
| Payout at Separation | None |
Note: Time off accrual is earned at the conclusion of each month.
| Topic | Description |
|---|---|
| Accrual | 10 hours per month |
| Minimum Increments | 4 hours |
| Carry-Over Maximum | 120 hours to the next month |
| Waiting Period | None |
| Payout at Separation | None |
Letter of Appointment, Part-time Employees and Instructors, Temporary Hourly Workers
You do not accrue annual or sick leave. If you need time off, discuss available options with your immediate supervisor.
Medical Residents
All time off and leave information is available on the Kirk Kerkorian School of Medicine web page.
Requesting Annual or Sick Leave
- Time off requests are submitted through Workday. Refer to the Managing Time Off Workday Job Aid for step-by-step guidance.
- Annual leave must be requested and approved in advance by your supervisor or other appropriate administrative officer.
- Sick leave is paid time off and may be used for:
- Personal illness
- Care of family members with illness, injury, medical, optometry, or dental appointments (up to 15 days of sick leave per year)
- Death of an immediate family member within the third degree of consanguinity (up to 10 days per year for administrative and academic faculty; up to 5 days per year for classified staff)
Leave of Absence Programs
UNLV offers leave of absence programs that permit employees to take authorized time off for personal, medical, or family reasons, in accordance with federal or state regulations.
Note: Leave programs may run concurrently with one another or other employee leave entitlements.
Holidays
UNLV observes the following holidays:
- New Year's Day
- Martin Luther King Jr. Day
- President's Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Nevada Day
- Veterans Day
- Thanksgiving Day
- Family Day
- Christmas Day
Eligibility for holiday pay varies by employee type. For specific holiday dates, visit the HR Holidays page.
Contact Us
If you have questions about your benefits, contact your benefits specialist or request an appointment.
The information included on this website is informational only. In the event that the content on this site or any oral or written representations made by any person regarding benefits conflicts with or are inconsistent with the provisions of the plan documents or other governing authority, the provisions of the plan document or governing authority will always prevail.