In an effort to be proactive and protect youth and minors who are on campus, Student Union & Event Services is requiring groups who utilize our spaces to abide by some new guidelines and procedures. Any UNLV or external group will be asked to take steps as listed below.
Minors and youth are considered anyone under the age of 18.
UNLV Departments
UNLV Departments
At the time a reservation or event is made, any event whose primary audience and whose focus is on youth and/or minors will need to abide by the guidelines by SUES.
Exceptions would be events sponsored by Admissions for visitation, recruitment, or pre-enrollment activities for prospective students. Youth are in the care and custody of Admission staff.
Exception: Events open to the public where children may attend and are under the supervision and care of a parent or guardian.
- Requirements
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Each NSHE-affiliated organization must complete the list below within 15 working days of any event. Information can be submitted to your Event Coordinator. Original signatures are required. The following are required forms to submit:
- UNLV Youth on Campus Essentials
- Organizing sponsor must sign and return this document
- Information should be provided to all chaperones, volunteers, and/or on-site event staff.
- Protecting Children is What We Do
- Information should be provided to all chaperones, volunteers, and/or on-site event staff.
- Protection of Minors on Campus Code of Conduct
- Each chaperone, volunteer, or sponsor must read and sign this document
- Title 4 – Codification of Board Policy Statements – Child Protection Policies
- Statement of Acknowledgment of UNLV’s Child Protection Policies
- Organizing sponsor must sign and return this document
- Assumption of Risk/Release of Liability Document – PDF- MS Word
- Each parent or legal guardian must sign and complete this document. Organizing group must maintain these records – do not send to SUES.
- UNLV Youth on Campus Essentials
- Recommendations
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It is recommended that each NSHE-affiliated organization conduct criminal background checks of all organizers, chaperones, and volunteers who may interact with youth and minors. These checks can be arranged by UNLV Human Resources by setting up an account. Ask your Event Coordinator for more information.
It is also recommended to check each organizer, chaperone, and volunteer’s name against the offender database. It can be found here. Annual training is also strongly recommended about reporting requirements, best practices. An example of such training can be found here.
It is also recommended that groups following the American Camp Association guidelines on ratio of staff and volunteers to children for day camps:
- Children aged 4-5 is 6:1
- Children aged 6-8 is 8:1
- Children aged 9-14 is 10:1
- Children aged 15-17 is 12:1
- Records Retention
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Sponsoring organizations or departments must hold all records in paper or electronic format for 25 years
Registered Student Organizations & Non-UNLV Groups
Registered Student Organizations & Non-UNLV Groups
- Requirements
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Each non-UNLV organization must complete the list below within 15 working days of any event. Information can be submitted to your Event Coordinator. Original signatures are required. The following are required forms to submit:
- UNLV Youth on Campus Essentials
- Organizing sponsor must sign and return this document
- Information should be provided to all chaperones, volunteers, and/or on-site event staff.
- Protecting Children is What We Do
- Information should be provided to all chaperones, volunteers, and/or on-site event staff.
- Protection of Minors on Campus Code of Conduct
- Each chaperone, volunteer, or sponsor must read and sign this document
- Title 4 – Codification of Board Policy Statements – Child Protection Policies
- Statement of Acknowledgment of UNLV’s Child Protection Policies
- Organizing sponsor must sign and return this document
- Assumption of Risk/Release of Liability Document – PDF MS Word
- Each parent or legal guardian must sign and complete this document. Organizing group must maintain these records – do not send to SUES.
- Sexual/Physical Abuse or Molestation Liability Insurance: If User has participants under the age of 18 years old, User shall maintain Sexual/Physical Abuse or Molestation Liability insurance in the amount of $1,000,000 Combined Single Limit per occurrence.
- UNLV Youth on Campus Essentials
- Insurance Requirements
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Each organization is required to carry commercial general liability insurance. It is recommended to include coverage for sexual misconduct/abuse/molestation coverage. You can view the letter describing this coverage. Proof of insurance will be required for all events sponsored by non-NSHE organizations or groups.
- Recommendations
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It is strongly recommended that organizations conduct their own criminal background checks, checks against offender database, provide training, and do their own efforts to ensure the safety of youth.
SUES’ efforts
In an effort for us to support youth on campus, SUES will work to provide the following steps:
- Background checks for relevant student and full-time staff who may have individualized contact with youth or minors on campus. Checks will occur every four years
- Relevant student and full-time staff will be checked against the offender databases available online
- Annual training provided on reporting, best practices, forms and more
- Work to educate campus groups on the importance of this topic
Reporting Abuse and Neglect
Per the Nevada Registry, the following are all agencies or groups where reports of known or reasonable suspicion of abuse and/or neglect of children may be occurring:
- Child Protective Services
- Police
- (University Police Services at 911 or 702-895-3669)
Be prepared to provide as much specific information as possible. All reports are anonymous per state law.
Contact
Questions and Contact
For more information and specifics on these guidelines, contact:
Event Services
eventservices@unlv.edu
702-895-4449
A representative who best connects with your question will respond promptly.