At the time a reservation or event is made, any event whose primary audience and whose focus is on youth and/or minors will need to abide by the guidelines by SUES.
Exceptions would be events sponsored by Admissions for visitation, recruitment, or pre-enrollment activities for prospective students. Youth are in the care and custody of Admission staff.
Exception: Events open to the public where children may attend and are under the supervision and care of a parent or guardian.
Each NSHE-affiliated organization must complete the list below within 15 working days of any event. Information can be submitted to your Event Coordinator. Original signatures are required. The following are required forms to submit:
It is recommended that each NSHE-affiliated organization conduct criminal background checks of all organizers, chaperones, and volunteers who may interact with youth and minors. These checks can be arranged by UNLV Human Resources by setting up an account. Ask your Event Coordinator for more information.
It is also recommended to check each organizer, chaperone, and volunteer’s name against the offender database. It can be found here. Annual training is also strongly recommended about reporting requirements, best practices. An example of such training can be found here.
It is also recommended that groups following the American Camp Association guidelines on ratio of staff and volunteers to children for day camps:
- Children aged 4-5 is 6:1
- Children aged 6-8 is 8:1
- Children aged 9-14 is 10:1
- Children aged 15-17 is 12:1
- Records Retention
Sponsoring organizations or departments must hold all records in paper or electronic format for 25 years