At the time a reservation or event is made, any event whose primary audience and whose focus is on youth and/or minors will need to abide by the guidelines by SUES.

Exceptions would be events sponsored by Admissions for visitation, recruitment, or pre-enrollment activities for prospective students. Youth are in the care and custody of Admission staff.

Exception: Events open to the public where children may attend and are under the supervision and care of a parent or guardian.

Requirements

Each NSHE-affiliated organization must complete the list below within 15 working days of any event. Information can be submitted to your Event Coordinator. Original signatures are required. The following are required forms to submit:

• UNLV Youth on Campus Essentials
  • Organizing sponsor must sign and return this document
  • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
• Protecting Children is What We Do
  • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
• Protection of Minors on Campus Code of Conduct
  • Each chaperone, volunteer, or sponsor must read and sign this document
• Title 4 – Codification of Board Policy Statements – Child Protection Policies
• Statement of Acknowledgment of UNLV’s Child Protection Policies
  • Organizing sponsor must sign and return this document
• Assumption of Risk/Release of Liability Document – PDF  - MS Word
  • Each parent or legal guardian must sign and complete this document.  Organizing group must maintain these records – do not send to SUES.

Recommendations

It is recommended that each NSHE-affiliated organization conduct criminal background checks of all organizers, chaperones, and volunteers who may interact with youth and minors. These checks can be arranged by UNLV Human Resources by setting up an account. As of January 2019, each check was $31.00.

It is also recommended to check each organizer, chaperone, and volunteer’s name against the offender database. It can be found here. Annual training is also strongly recommended about reporting requirements, best practices. An example of such training can be found here.

It is also recommended that groups following the American Camp Association guidelines on ratio of staff and volunteers to children for day camps:

• Children aged 4-5 is 6:1
• Children aged 6-8 is 8:1
• Children aged 9-14 is 10:1
• Children aged 15-17 is 12:1

Records Retention

Sponsoring organizations or departments must hold all records in paper or electronic format for 25 years

In an effort for us to support youth on campus, SUES will work to provide the following steps:

• Background checks for relevant student and full-time staff who may have individualized contact with youth or minors on campus.  Checks will occur every four years
• Relevant student and full-time staff will be checked against the offender databases available online
• Annual training provided on reporting, best practices, forms and more
• Work to educate campus groups on the importance of this topic