Payments for Participant Support Costs

  1. Verify that there are funds allocated in the Workday grant (GRxxxx) account, please contact Lori Church, Associate Vice President, Financial Services & Controller, at lori.church@unlv.edu or 702-895-0573 to review the specific facts and circumstances to ensure proper classification.
  2. Identify the forms needed for individual payment using the Participant Support Payment Types chart.
    1. Supplier Invoice Request
    2. Financial Aid Office disbursement
    3. Purchase requisition

Stipends

A stipend is a predetermined amount paid to the participant to help offset housing and/or other necessary costs for participation.

Stipend payments to nonresident aliens are subject to withholding unless the individual is eligible to claim a tax treaty exemption, please contact nonresident tax specialist at 702-895-1243 or NRA@unlv.edu.

Participant support stipends to non-students are processed using a Supplier Invoice Request through Workday. The individual must be registered through the NSHE supplier lite registration system in order to be paid through Accounts Payable.

Include the following support:

  1. Copy of grant budget that shows participant support funding
  2. OSP Participant Support Expenses Justification Form
  3. Flyer, agenda, or announcement of the program.

If making multiple or recurring payments to a single participant, a separate Supplier Invoice Request is required for each payment.

Participant support stipends to students are disbursed to their student account by the Financial Aid and Scholarships Office. Please contact the Financial Aid and Scholarships Office for assistance in establishing the disbursement schedule and associated setup to appropriately charge the disbursements to the sponsored account.

Reimbursements

Participant support should rarely be used for reimbursement of non-travel-related purchases. However, if such a situation occurs, the reimbursement request should be submitted via a Supplier Invoice Request with appropriate receipts through Workday.

The department may direct-pay travel expenses for the participant using a PCard.

If the participant is required to be a registered student to participate in the project, the terms of the grant may allow for payment of UNLV tuition and fees. Project administrators should contact the Financial Aid and Scholarship Office to establish a disbursement plan and roster to disburse the award through the Financial Aid and Scholarships Office to the student’s account.