Reimbursements to candidates are submitted on an Expense Report for Candidate and must include the following:

• UNLV search and position number.
• Original itemized receipt(s) showing the method of payment outlined in UNLV Receipt Policy.
• Candidate schedule of events such as time of interview & time of recruiting meals.

Qualifying Reimbursements

Airfare

• Airline itinerary must show dates and times of departure and arrival and method of payment. 
• Cost of roundtrip airfare from home city to Las Vegas, and back to home city
• Candidates wanting to fly from or to a different city would only be reimbursed up to the cost of roundtrip airfare from/to their home city.
• Candidates should make and pay for their own travel arrangements rather than use the PCard or any other university account.

Lodging

• Itemized hotel bill showing zero dollar balance and method of payment.
• Lodging nightly rates according to current GSA rates. 
  • For overages Lodging Exception Form is required
• Candidates should use a non-gaming facility.

Public Ground Transportation

• (i.e. taxi, shuttle, Uber etc.) valid receipt(s) required.

Personal Vehicle Mileage

• Requires vehicle log and Mapquest or Google map route 
• Reimbursed at the standard IRS mileage rate for the convenience of the university or half the IRS mileage rate at the convenience of the candidate.

Meal Per Diem

• Paid in accordance with UNLV employee travel policy.
• No receipts required.

Candidate reimbursement/travel expenses may be charged to state funds, although the use of non-state funds for candidate expenses when available is encouraged.

Reimbursements may not be made for:

• Upgrade to the Business Select level
• Early bird check in
• Travel insurance
• Non-mandatory seat selection
• Fees for more than one checked bag
• TSA pre-check or similar fees 
• Tips or gratuities
• Room service
• Personal phone charges (non-UNLV business related)
• Personal incidentals
• In-flight meals
• Unapproved overage of GSA lodging rate for interview city/county
• Travel cancellation fees