Transaction Type Date State All Other Notes Contact for Assistance
Planning and Construction
Work Requests project budget > $50,000 and < $100,000 3/6/2026 x     Planning and Construction
(702-895-2500)
Work Requests project budget < $50,000 3/13/2026 x     Planning and Construction
(702-895-2500)
Purchasing and Contracts
Purchase requisitions =/> $50,000 3/13/2026 x     Your department buyer direct or
the Purchasing Office (702-895-3521) purchasingunlv@unlv.edu
Purchase requisitions < $50,000 4/10/2026 x     Your department buyer direct or
the Purchasing Office (702-895-3521) purchasingunlv@unlv.edu
Independent Contractor Service Agreement (ICSAs) 6/5/2026 x x FY2026 ICSAs must be submitted for review & contract issuance Your department buyer direct or
the Purchasing Office (702-895-3521) purchasingunlv@unlv.edu
PCard transactions 5/29/26 x   To ensure transactions are captured in the current fiscal year, any purchases using state funds should be placed by May 29. PCard Office (702-774-2273) pcardunlv@unlv.edu
PCard transactions 6/1/2026 - 6/30/2026 x x

Cardholders should verify procurement card transactions daily (but no later than July 6) to ensure funds (especially state-funded) are reflected in the current year.

 PCard Office (702-774-2273) pcardunlv@unlv.edu
PCard transactions 7/6/2026 x x PCard verifications for FY26 must be fully approved by 7/6/26. For PCard charges that should post to FY26, please make sure to change Document Date prior to 6/30/2026. From the “Verify Procurement Card Transaction” business process, click on “Information Tab”, and “Edit” to change the “Document Date” of your PCV prior to June 30, 2026 date. PCard Office (702-774-2273) pcardunlv@unlv.edu
Receipt of all goods or services - all accounts 6/30/2026 x x   purchasingunlv@unlv.edu
Open-ended Purchase Orders and State Funded Purchase Orders 7/8/2026 x x All open-ended purchase orders and state-funded purchase orders will be closed by no later than July 8, 2026. purchasingunlv@unlv.edu

Note: Departments will be able to enter FY27 requisitions on June 1, 2026
Should attend Purchasing year-end training session before submitting FY27 requistions
Administration
Telecommunications work order submission 5/8/2026 x     Telecommunications Services
(702-895-1800)
Telecommunications work order submission 6/12/2026   x   Telecommunications Services
(702-895-1800)
Delivery Services work order submissions 5/8/2026 x   Shipping authorization forms received after 5/8 must use a non-state account Delivery Services (702-895-3212)
Facilities work order submissions 5/8/2026 x     Facilities Help Desk (702-895-4357)
Reprographics work order submissions 6/19/2026 x     Reprographics & Design Services
(702-895-3213)
General Accounting
Expense reassignments charging state funds - including Payroll Accounting Adjustments
(From non-state to state accounts)		 4/8/2026 x x Expense reassignments from non-state to state (FD1xx) - includes FD892 will be routed in Workday to Financial Planning, Budget & Analysis. fpba@unlv.edu
Expense reassignments (state to non-state accounts) FPBA approval required 6/30/2026 x x Contact Financial Planning, Budget & Analysis prior to submitting expense reassignments from state to non-state fpba@unlv.edu
Expense reassignments - all other accounts (state to state; or non-state to non-state) 6/30/2026 x x Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state journals@unlv.edu
"Payroll accounting adjustments - all other accounts for budget date prior to 5/31/26
(state to state or non-state to non-state or reasignment associated with clearing account FD892 to a non-state)"		 6/12/2026 x x Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state journals@unlv.edu
"Payroll accounting adjustments - all other accounts for budget date in June (state to state or non-state to non-state or reassignment associated with clearing account FD892 to a non-state) " 7/6/2026 x x Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state journals@unlv.edu
APPROVED service center journal transactions COB 6/19/2026 x   These transactions will be routed to Financial Planning, Budget & Analysis for review. Non-approved reassignments will be returned. journals@unlv.edu
APPROVED service center journal transactions - all other accounts COB 7/2/2026   x   journals@unlv.edu
All manual journals and accounting adjustments (does not include payroll accounting adjustments (PAAs) for FY2026 that are not approved and awaiting Financial Services review will be cancelled on July 6. 7/6/2026 x x   journals@unlv.edu
Cashier's Office
Cash receipts to Cashier's Office 3 p.m. on 6/25/2026 x x Thursday by 3 p.m. Cashier's Office (702-895-3924) or (702-895-0480)
Direct bank deposit receipts to Cashier's Office 10 a.m. on 6/26/2026 x x Friday by 10 a.m. Cashier's Office (702-895-3924) or (702-895-0480)
Credit Card transactions must be closed and batched EOD 6/26/2026       Cashier's Office (702-895-3924) or (702-
895-0480)
Accounts Payable
All goods or services must be received or completed by June 30 to pay in FY26 - all accounts 6/30/2026 x x   accountspayable@unlv.edu
Spend Authorizations - Open and not tied to Expense Report 6/30/2026 x x All spend authorizations remaining open on 06/30/26 will be cancelled accountspayable@unlv.edu
Spend Authorizations - Partially expensed 7/6/2026 x x All partially expensed spend authorizations will be closed accountspayable@unlv.edu
Receipts and Supplier Invoice Requests 7/6/2026 x x SIR approvals must be completed and Receipts must be submitted and pending AP action accountspayable@unlv.edu
Travel expense and employee reimbursements to AP 7/6/2026 x x Must have all supporting materials attached, approvals completed and pending AP action. EXPs not with AP will be cancelled and the department will need to reenter in FY27. accountspayable@unlv.edu
Payroll
Final payroll cycle:
faculty/professional/grad appts		 5/31/2026 x x June 1 pay date, normal processing deadlines apply Payroll Office (702-895-3825)
Final payroll cycle: classified/students/hourly/casual labor 6/15/2026 x x June 25 pay date, normal processing deadlines apply Payroll Office (702-895-3825)
Grants
Deadline to process PCard transactions, journals, accounting adjustments, travel requisitions, and PAAs.
*Only applicable to grants with an end date of 6/30/2026 and prior.
**If stricter deadlines are set forth by the sponsor, your Financial Research Accountant will be in contact with the specific deadlines applicable to your award.		 6/12/2026   x *Only applicable to grants with an end date of 6/30/2026 and prior
**If stricter deadlines are set forth by the sponsor, your Financial Research Accountant will be in contact with the specific deadlines applicable to your award.
Any expense that posts after July 6, 2026 must be moved off the grant.
*Only applicable to grants with an end date of 6/30/2026 and prior.
**If stricter deadlines are set forth by the sponsor, your Financial Research Accountant will be in contact with the specific deadlines applicable to your award.		 7/6/2026   x *Only applicable to grants with an end date of 6/30/2026 and prior
**If stricter deadlines are set forth by the sponsor, your Financial Research Accountant will be in contact with the specific deadlines applicable to your award.
Foundation/Gifts

Transfers =/> $50,000

 5/29/26   x

For FY26, the final transfer date for the Foundation is June 25, 2026. The Foundation must receive MTF by the dates indicated.

 

Scheduled Transfer Dates/Guidelines for Account Transfers School Year 2024-2025
Transfers < $50,000 6/9/2026   x