Financial Reporting and Analysis
The Financial Reporting and Analysis department is responsible for preparation of UNLV financial statements, various other University financial reports, analysis and reconciliation of specified accounts, and coordination of the annual audit. The office serves other campus units by providing Financial Data Warehouse Training, maintaining the chart of accounts, and controlling campus Petty Cash/Change Funds.
Petty cash funds are approved under limited circumstances when other payment options are not available. Generally a P-Card can handle most small expenditures. The Vice President and/or Dean may request the establishment of a working petty cash fund at any appropriate level, (i.e. division, department, office, or station). Petty cash funds must be formally requested and approved and may not be independently created by holding back deposits or receipts for such use.
There are two types of cash funds approved for use at UNLV.
- Petty cash funds — Cash funds established to provide individual departments small amounts of cash to make direct purchases.
- Change funds — Cash funds established to provide service organizations with sufficient coin and currency to make change for operational purposes.
Policies/Procedures — Petty Cash Change of Custodian Form
Establishing or Changing an Advantage Account
Advantage is UNLV's accounting software that performs the accounting functions. The Financial Data Warehouse provides a way to view the financial information processed in Advantage including account detail (budget, revenue, expenses, encumbrances) and to use report writing options. If your department needs to open a new account or modify an existing account, the following form should be completed to provide the necessary information to the Financial Reporting department and ensure that appropriate approvals are received.
Account Addition/Change Form Instructions — Account Form