Policies & Procedures

The behavior of all students and student organizations, as members of the university community, is governed by the Nevada System of Higher Education and the UNLV Student Conduct Code. Students and student organizations may also be members of other university-based communities that impose additional standards of conduct, intercollegiate athletic teams' expectations, club sports' expectations and fraternity and sorority life social organizations' expectations. The rights and responsibilities accorded students by the student conduct code extend to all such student conduct codes, standards, and governing documents.

Alcohol

No alcohol is allowed to be stored, possessed, or consumed on UNLV property or at a UNLV sponsored event unless prior approval has been issued by the vice president of student affairs. Please refer to the UNLV Student Conduct Code and the UNLV Alcohol Event Policy. Violations of the policies will warrant an investigation and is punishable by the Board of Regents Code of Student Conduct.

Commercial Marketing & Sales Policy

Commercial marketing on campus is regulated through the Student Union and Event Services (SUES) office.

Any vendor on campus for the purpose of commercial marketing, which includes but is not limited to handing out samples, products, or coupons, must pay a marketing fee, provide insurance, and a business license. This includes SUES managed indoor and outdoor spaces. Registered Student Organizations (RSOs) and UNLV departments may not sponsor commercial vendors on campus by reserving space under their name for purpose of circumventing the policy.

Policy Guidelines

  • Client will set-up in designated and reserved space only, as specified in the Full Service Contract.
  • Client is subject to applicable reservation fee, based on reserved area.
  • The event activation will occur in designated area only. Walking solicitations are not permitted.
  • For outdoor spaces that are not designated marketing tables, clients must possess and post permit, and be able to provide a physical copy upon request.
  • Students with registered student organizations (RSOs) and departments promoting their own services or group do not need to obtain a commercial marketing permit.
  • Exceptions to the policy can be requested, in writing, by completing the waiver form available through SUES. Please allow 10 business days for the review to take place.
  • Failure to follow the guidelines may result in removal from campus.

UNLV Speech & Advocacy Policy

UNLV Speech & Advocacy Procedures

Download this flow chart to see if you'll need to complete a commercial marketing form!

Contacts

  • Heather Rappaport, Assistant Director, Sales and Business Operations; 702-895-2643
  • Lynn Gold, Coordinator, Sales and Marketing; 702-895-5692

Hazing

Any and all forms of hazing are strictly prohibited, and punishable under the Student Conduct Code and State and Federal Law. Student consent is not a legal defense and all actions that could be interpreted as hazing should be strongly analyzed. Here are a few questions you can ask yourself to determine if an activity could be hazing.

  • Is it hazing? If you are asking this question it probably is. If in doubt call the advisor of the student organization.
  • Is alcohol involved?
  • Would all members, current and new, want to participate?
  • Is there a risk of injury or safety concerns?
  • Do you have any reservation describing the activity to parents, a professor, or University Official?
  • Would anyone object to the activity being photographed for the school newspaper, or filmed by a local television station?

Juvenile Policy

Any on-campus event open to the attendance and/or participation of juveniles is required to have the faculty/staff advisor of the RSO responsible for the event in attendance for the duration of the event. Adapted from the policy "Juveniles on Campus" for student organizations.

Media on Campus

UNLV has several student-run media outlets, including KUNV and Rebel Yell, in which any organization may submit material to. Non-UNLV media markets are required to subject all material to approval of the Office of Public Affairs, which may be contacted at 702-895-3101.

Nevada System of Higher Education and Student Conduct Code

The behavior of all students and student organizations, as members of the university community, is governed by the Nevada System of Higher Education (NSHE) and the UNLV Student Conduct Code. Students and student organizations may also be members of other university-based communities that impose additional standards of conduct, intercollegiate athletic teams' expectations, club sports' expectations and Fraternity & Sorority Life social organizations' expectations. The rights and responsibilities accorded students by the Student Conduct Code extend to all such student conduct codes, standards, and governing documents.

The Student Code of Conduct applies to all students taking a course at UNLV, during break periods and to all persons who are not officially enrolled for a particular term but have a continuing relationship with the university. Student organizations, including fraternities and sororities, as well as their members, may be held collectively and/or individually responsible for violations of the Student Conduct Code.

Off-Campus Partnerships

Partnerships and collaborations with off-campus interests (businesses, non-profit organizations, religious institutions, national organizations, etc.) are encouraged only when the interest of the students is first priority. Please refer to the Office of Student Union & Event Services at 702-895-4449 when such partnerships bring off-campus entities to campus for sales, marketing, contracts, and licensing. Such instances may be subject to financial responsibility by the registered student organization.

Officer Transitions

The responsibility of an outgoing officer does not end at elections. Outgoing officers are responsible for properly transitioning the newly elected/appointed officers to be successful which includes but is not limited to:

  • Providing all organizational documentation.
  • Update fiscal officer information for the incoming officer by calling the IRS with the new officer information and the correct Employer Identification Number (EIN). If you have lost the number you will need to update this information from a previous officer or you will need to call 1-800-829-4933.
  • Set up transition meetings to discuss historical context, current issues, and future vision.
  • Transfer administrative access to involvement portal to appropriate officers.

Rights and Responsibilities

The University of Nevada, Las Vegas is an academic community in which all persons share responsibility for its quality and well-being. As members of the university community, students can reasonably expect all of the guarantees and protections afforded students at public institutions by the United States and Nevada Constitutions. Following is a listing of some of the student rights as outlined in UNLV Conduct Code. Refer to the UNLV Student Conduct Code for a complete listing.

The officers or leaders and advisor of a student organization may be held collectively and/or individually responsible when Student Conduct Code and NSHE Code violations are committed by persons associated with the organization who have received consent or encouragement from the organization or from its officers or leaders.

University officials may direct the officers or leaders of a student organization to take action designed to prevent or end such violations by the organization or by any persons associated with the organization that can reasonably be said to be acting on its behalf. Failure to make reasonable efforts to comply with such a directive shall be considered a violation of this Code both by the officers or leaders of the organization and by the organization itself.

Sanctions for organizational misconduct may include revocation of that use of University facilities, privileges, resources, or benefits for a definite period of time, denial of University recognition or registration, and suspension of participation in or sponsorship of social or intramural activities or events, as well as other appropriate sanctions permitted under the Student Conduct Code or other codes, standards, and governing documents of the University.

  1. The right to exercise their freedoms without fear of university interference.
  2. The right to be free from discrimination on the basis of race, gender, age, religion, creed, national origin, disability, or sexual orientation.
  3. The right to engage in inquiry and discussion, to exchange thought and opinion, and to speak, write, and print freely on any subject in accordance with the guarantees of federal and state laws.
  4. The right to engage in peaceful and orderly speech, protest, demonstration, and picketing within the public forum to the extent that such activity does not disrupt the educational functions of the university. The university reserves the right to approve the time, place, and manner of such activities.
  5. The opportunity to participate in the formulation of policy directly affecting students through membership on appropriate committees as determined by the President of the University, CSUN, and other recognized groups within the University.
  6. Ready access to established University policies and procedures.

Risk Management

Many factors contribute to the levels of risk involved with any activity, including but not limited to: climate, transportation, crime, access to medical resources, personal health, dining accommodations, wildlife, natural disasters, individual training/preparation, first response team accessibility, lodging, terrain, activity specific risks, etc. While all risk associated with any event is not be avoidable, student organizations are encouraged to research all aspects of their activities and prepare for the potential risks involved, while being aware of additional risks throughout the activity.

What is Risk Management?

  • Risk management is the process of understanding and considering potential and perceived ricks associated with an organization activity, event, or service.
  • Includes monitoring the organization’s activities and taking corrective and proactive action to minimize injury, damage, and/or loss.
  • It is important for your organization to think, develop an risk management plan and ensure all members adopt this plan.

Examples of High Risk Activities

  • Alcohol
  • Illegal Drugs
  • Sexual Abuse and Harassment
  • Fire or Other Safety Issues
  • Travel
  • Off Campus Events
  • Behavior at parties and social events

Steps to Identifying Risk

  • Identify the risky behavior or activity
  • Assess all outcomes (good and bad)
  • Identify ways to implement controls to eliminate or minimize risk
  • Reassess activity considering all above factors

Title IX, Clery Reporting, and Resources

Title IX is an all-encompassing federal mandate prohibiting discrimination based on the gender of students and employees of educational institutions receiving federal financial assistance.

Faculty/staff advisors of RSO's are considered Campus Security Authority (CSA) and are required to report crime associated with university activities on and off campus reported by a victim or third party witness whenever they believe that a reported crime is not simply rumor or hearsay.

If the victim wants to remain anonymous, the crime should still be documented.

Reports should be forwarded to Jim Morrow at police services (mail stop 2007) or emailed to jim.morrow@unlv.edu.

CSA online training is available. Read through the slides and at the very end will be a link to complete your training.

Travel

Students traveling off-campus for organization related activities are responsible for upholding the Student Conduct Code and are strongly encouraged to take precaution with all aspects of travel. Create and maintain appropriate documentation (see general examples listed below). Provide a copy of these records with a responsible individual not attending the activity but who is informed of the itinerary and purpose of the trip. Maintain copies of all applicable documentation with the group traveling. Documentation may include:

  • Liability release forms
  • Insurance
  • Medical emergency contact information for all attendees
  • Emergency contact information (campus, destination specific, travel accommodations, etc.)

Student organizations cannot act as an extension of UNLV in that they are not covered by liability insurance or tax exempt status from UNLV or the Nevada Board of Regents. Registered student organizations must seek tax exempt status as well as purchase their own liability insurance when needed.

UNLV Trademarks & Licensing

UNLV owns and controls the words, phrases, insignias, and designs that have come to represent the University to the public. As outlined in the RSO definition, “a Registered Student Organization is not an agent, representative, or employee of UNLV. You are not permitted to act as an extension of UNLV.” In accordance with this definition, RSOs are not permitted to use the University’s licensed marks and logos. All uses of the University marks by Non-University entities (such as RSOs) require prior approval, even if the proposed uses do not involve the sale of a product. 

If an RSO wants to request approval to use the University’s marks or logos they must contact the UNLV Trademarks and Licensing department. If permission is granted, marks and logos may not be modified and must be used in accordance with UNLV graphic standards guidelines.

Restrictions

No merchandise or use of UNLV logos and trademarks will be approved when used in conjunction with or making reference to:

  • Drugs or drug paraphernalia
  • Alcohol, alcohol consumption, and/or abuse
  • Tobacco products and usage
  • Sexual conduct, imagery, or inferences
  • Profanity or inappropriate insensitive language
  • Gambling
  • Firearms or weapons
  • Political and religious endorsements
  • Any other merchandise or use of UNLV logos and trademarks judged by the UNLV Licensing Program to be inappropriate, unacceptable, or inconsistent with standard licensing practices of UNLV

To obtain more information about these guidelines, student organizations may contact the UNVL Trademarks and Licensing department at 702-895-0294 or online at the Licensing page.

Approved Use of UNLV RSO Logo

Although RSOs do not have access to utilize the University’s registered logos and marks in promotion of their organization, the Student Involvement & Activities staff has created two alternate logos approved for use in association with marketing for the organization and it’s sponsored events and programs.

These are the only official logos approved for usage in conjunction with RSO-related marketing or apparel. Official guidelines for use of this logo can be found at the link below or in the RSO Manual.  These logos must be used as they are and may not be altered or amended in any way.

No merchandise or use of this otherwise approved logo may be used in conjunction with or making reference to:

  • Drugs or drug paraphernalia
  • Alcohol, alcohol consumption, and/or abuse
  • Tobacco products and usage
  • Sexual conduct, imagery, or inferences
  • Profanity or inappropriate/insensitive language
  • Gambling
  • Firearms or weapons
  • Political and religious endorsements
  • Any other merchandise or use of UNLV logos and trademarks judged by the UNLV Licensing Program to be inappropriate, unacceptable, or inconsistent with standard licensing practices of UNLV

If you have questions about the use of the UNLV RSO logo, contact the Involvement team at involvement@unlv.edu.