Once applications for merit have been collected, the first level of review and award recommendations should be completed by a committee of peers formed according to rules specified by the respective unit. Those recommendations must then be reviewed and approved through normal administrative channels up to the dean, the Executive Vice President and Provost, and finally the President.
Merit review for research faculty will be based upon the recommendations of the supervisor. Those recommendations must be reviewed and approved through standard administrative channels (including the dean, the Executive Vice President and Provost, and the President).
Administrative Faculty / Executive Leadership
Due to the variability in job descriptions among administrative faculty and executive leadership, unit leaders may opt to form review committees to provide merit recommendations or they may rely upon the recommendations of supervisors. All recommendations must be reviewed and approved by the unit vice president and finally the President.
Administrative Oversight and Revisions to Merit Award Recommendations
The appointing authority for each unit is ultimately responsible for ensuring a fair and equitable merit review process. Authorities must review merit decisions across their unit / division to ensure there are no major inconsistencies between evaluation ratings and merit amounts awarded.
Adjustments of initial recommendations made at any subsequent level of review must be communicated to those involved in the initial stages of review, including an explanation for why the change was made.
Members of any merit review committees or others involved in the review process must adhere to confidentiality rules. The chair of unit review committees should collect a signed confidentiality form from each member.