Open Enrollment for Plan Year 2019-2020

Coverage for health Insurance and NSHE voluntary benefits is effective July 1, 2019 to June 30, 2020.

Important Dates to Remember

  • May 1, 2019 to May 31, 2019 – NSHE Open Enrollment: FSA and Legal Plan
  • May 8, 2019 – Open Enrollment Meeting from 10 a.m. – 12 p.m. at the Student Union Ballroom A, B, C
  • May 20, 2019 to June 7, 2019 – Open Enrollment for PEBP Health Insurance & Voluntary Benefits

Benefits Check List

Review

  • Review your NSHE voluntary benefits Inside of Workday. Sign in to Workday, click on the Benefits Worklet and view Benefits Elections under View.
  • To review your benefits Outside of Workday, sign in to Workday, click on the Benefits Worklet and view Benefits Outside of Workday under View. If making changes to the PEBP Health Insurance, you will need to log into the e-PEBP portal during May 20, 2019 through June 7, 2019.
  • Review the PEBP Open Enrollment Guide
  • Review any outstanding Benefit Events in your Workday inbox and complete the event(s). Otherwise, the open enrollment event will be on hold until pending events have been completed.

Get Informed

Make Changes

  • Inside of Workday, the Open Enrollment event will be located in your Workdayinbox and it will allow you to make changes/additions/deletions to your NSHE FSA plan(s) and the Hyatt Legal Plan - Metlaw.
  • If you complete the NSHE Open Enrollment event and you need to make a change during the month of May, the completed event will be located in your Benefits worklet until May 31, 2019.
  • If you will be signing up for the 2019-2020 NSHE Flexible Spending Account(s), you will need to complete the enrollment Inside of Workday, through the Open Enrollment event in Workday.
  • To leave and save the Open Enrollment event in Workday and return at a later time to finish your changes, you may click Save for Later at the bottom of the page.
  • Outside of Workday, you will be able to enroll in or remove group health coverage for yourself, spouse/domestic partner and/or dependents up to the age of 26 through the e-PEBP portal.
  • Outside of Workday, you will be able to switch from the HRA to the HSA account through the e-PEBP portal.
  • Outside of Workday, you will be able to enroll into the voluntary benefits offered by PEBP through the e-PEBP portal.
  • If you are interested in enrolling or canceling any of the NSHE-offered voluntary benefits you can make changes year round. Log onto Workday and visit your Benefits worklet and select Change Benefits to view and/or make changes.

No Changes?

  • Do nothing – If you do not make enrollment changes during Open Enrollment, your participation in the group health plan through PEBP and the NSHE voluntary products will remain the same. Except for the NSHE Flexible Spending Account(s). If there is no re-enrollment, the FSA Account(s) will end as of June 30, 2019 and you will not be a participant in plan year 2019-2020.
  • NSHE FSA Medical and Dependent care accounts require that you re-enroll during Open Enrollment. The NSHE FSA is not administered by the State of Nevada. Please do not fill out the State's FSA form. To enroll in the NSHE Flexible Spending Plan, you will need to enroll in the plan(s) through the Open Enrollment Benefit Event in Workday.
  • If adding new dependents, supporting documentation must be submitted into Human Resources by May 31, 2019.
  • If you do not submit the required supporting documentation by the Open Enrollment deadline, your dependent will be considered ineligible and his/her coverage will not be processed.

Benefits Processed out of Workday

PEBP Open Enrollment for Health Insurance (PPO and HMO)

Benefits offered through the State of Nevada Public Employees Benefits Program (PEBP) will continue to be serviced outside of Workday. You will have the opportunity to elect, change and or waive the following voluntary benefits:

  • Accident Plan
  • Auto Policies
  • Buy-Up Vision Plan
  • Critical Illness Plan
  • Health Savings Account
  • Home Policies
  • Hospital Indemnity Plan
  • ID Theft Protection
  • Legal Plan
  • Long Term Care
  • Long Term Disability
  • PEBP Health Insurance
  • Pet Insurance
  • Short Term Disability
  • Voluntary Life Insurance

May 20, 2019 to June 7, 2019 will be the Open Enrollment period for the Public Employees Benefits Program (PEBP).

You will need to complete Open Enrollment on-line if you are:

  • Changing Plans (Consumer Driven High Deductible Plan (CDHP) to the HMO or HMO to the CDHP)
  • Declining coverage (please note that if you decline coverage, you are also declining the $25,000 basic life insurance and the Long Term Disability benefit)
  • Adding or Deleting dependent
  • Establish a Health Savings Account (if you were previously not eligible for the HSA or were defaulted to an HRA and now are eligible for the HSA, you will need to complete Open Enrollment in order to establish your HSA). Reminder, if changing to an HSA account any funds on the HRA account would need to be exhausted prior to June 30, 2019. HRA funds do not transfer to the HSA.

If you are not making any changes to your group health insurance, then no action is required.

PEBP began to mail out letters to all participants with instructions on how to complete your Open Enrollment on-line on April 17, 2019. If you do not receive your letter by April 27, 2019, please call the Public Employees Benefits Program directly at 1-800-326-5496.

Additionally, PEBP will be holding Open Enrollment Meetings on the following dates:

Date Time Region Location
5/6/2019 10 a.m. – 12 p.m.
1 – 3 p.m.
South College of Southern Nevada, Charleston Campus
Ralph and Betty Engestad School of Health Sciences
Building K, Room 101
6375 W. Charleston Blvd, Las Vegas NV 89146
5/7/2019 10 a.m. – 12 p.m.
1 – 3 p.m.
South College of Southern Nevada, Cheyenne Campus
Horn Theatre
3200 East Cheyenne Ave, North LV NV 89030
5/8/2019 10 a.m. – 12 p.m. South University of Nevada, Las Vegas
Student Union, Ballroom A, B, C
4505 S. Maryland Pkwy, LV NV 89154

Open Enrollment Information

PEBP Online Instructions

Past Users (includes those that have logged in at least once either at last year’s open enrollment or as a new hire):

  • Visit PEBP’s Homepage.
  • On the Homepage, click on the “Login” button highlighted in orange at the top right of the webpage.
  • Enter your Social Security Number using this format: 123456789 (no hyphens or spaces)

Password

This will be the same password that you used previously

If you do not remember your password, click on “Challenge Questions”. If you answer the challenge questions correctly, your password will be reset to your birth date and the last four digits of your SSN(MMDDYYYYSSSS) in the format shown below:

  • Birth Date: June 5, 1970
  • SSN: 123-45-6789
  • New Password: 060519706789
  • All employees must answer the security questions to be able to proceed to the next step.
  • Once you are logged in to the system, submit your Open Enrollment election.
  • Print the Confirmation page for your records.

New Users

  • Visit PEBP’s Homepage.
  • On the Homepage, click on the “Login” button highlighted in orange at the top right of the webpage.
  • Enter your Social Security Number using this format: 123456789 (no hyphens or spaces)

Password

This will be the same password that you used previously

If you do not remember your password, click on “Challenge Questions”. If you answer the challenge questions correctly, your password will be reset to your birth date and the last four digits of your SSN(MMDDYYYYSSSS) in the format shown below:

  • Birth Date: June 5, 1970
  • SSN: 123-45-6789
  • New Password: 060519706789
  • After completing steps 1 to 4, the system will prompt you to change your password and answer four challenge questions, such as “What was the name of your favorite pet?”
  • All employees must answer the security questions to be able to proceed to the next step.
  • Confirm your Challenge Questions and Response
  • After completing steps 1 to 6, the system will guide you through several more steps to update your personal profile.
  • Submit your Open Enrollment election
  • Print the Confirmation page for your records

Forgot Your Password or You Get Locked Out

  1. Try resetting your password yourself by answering the challenge questions.
  2. If you answer the challenge questions incorrectly and get locked out, call PEBP directly at 800-326-5496, option 2, and asked them to reset your password.

Health Savings Account

If you enroll in the Consumer Driven High Deductible Plan (CDHP), PEBP will be providing seed money into a Health Savings Account (HSA) to help offset your out of pocket expenses. If you do not qualify for a HSA, your will still receive the seed money, but it will be in the form of a Health Reimbursement Arrangement Account (HRA).

The contributions are as follows:

  Regular HSA/HRA PEBP Contribution
Primary Participant $700.00*
Per Dependent (maximum of 3 dependents) $200.00

*For Plan Year 2020, the PEBP Board approved a one-time contribution of $200.00 to the HSA/HRA accounts for Primary Participants only, if participant completes the preventive services and enrolls in both the Doctor on Demand and Healthcare Bluebook. Additionally, members will receive a one time contribution of $200 on July 1, 2019 for being members.

You can use these contributions to pay for your out-of-pocket medical and prescription costs, including your deductible.

If you qualify for the HSA, you can also elect to contribute additional money on a pre-tax basis to your HSA to a maximum of $3,500.00 if you have participant only coverage or $7,000.00 if you have family (two or more individuals) coverage. Please note that the PEBP contribution is included in this limit.

Additional information on the HSA is available on-line:

If you do not qualify for the HSA, PEBP will open an HRA account for you. The HRA is owned by PEBP and you will not be eligible to add any money into an HRA account.

Benefits Processed in Workday

NSHE Open Enrollment For Voluntary Benefit Products

Inside of Workday, you will have the opportunity to elect, change and or waive the following NSHE voluntary products:

  • NSHE Flexible Spending Plan - ASI Flex
    • Medical Flexible Spending Account
      • Healthcare FSA
      • Healthcare FSA (Limited Scope)
    • Dependent Care Flexible Spending Account
  • NSHE-offered voluntary benefits are now open to changes and additions year-round. Log onto Workday and visit your Benefits worklet and select Change Benefits to view and/or make changes.
  • Below is a complete listing of the voluntary benefits offered by NSHE:
    • Life Insurance - Western Insurance
    • Accidental Death and Dismemberment (AD&D) - Hartford Life
    • Cancer Care - American Fidelity
    • Short Term Disability - American Fidelity
    • Critical Illness - Metlife
    • Personal Accident - Metlife
    • Hospital Indemnity - Metlife

The Open Enrollment event will be located in your Workday inbox.

If you are not making any changes to your NSHE Open Enrollment event, then No action is required. Except for the NSHE Flexible Spending Account(s). If there is no re-enrollment the FSA Account(s) your coverage will end as of June 30, 2019 and you will not be a participant in 2019-2020

To leave and save the Open Enrollment event in Workday and return at a later time to finish your changes, you may click Save for Later at the bottom of the page.

Once completed, the NSHE Open Enrollment event will be located in the Benefits worklet. If there are any changes that need to be made, the Open Enrollment event will be available until May 31, 2019.

NSHE Flexible Spending Plan - ASI Flex

Open Enrollment

The NSHE Flexible Spending Plan Open Enrollment is May 1, 2019 to May 31, 2019 and is administered by ASI Flex. The NSHE Flexible Spending Plan (Section 125) is NOT administered by the State of Nevada. Please do not fill out the State Flexible Spending Account forms or declination of coverage forms.

If you wish to participate in the NSHE Flexible Spending Plan, you will need to enroll in the plan(s) through the Open Enrollment Benefit Event in Workday. The event will be located in your Workday inbox. The Event will go live on May 1, 2019 and will be available through May 31, 2019.

NSHE offers two types of Flexible Spending Accounts

  • Medical Flexible Spending Account – allows employees to pay for qualified medical expenses using pre-tax dollars.
  • Dependent Care Flexible Spending Account – allows employees to pay for day care or after care expenses for qualified dependents using pre-tax dollars.

Medical FSA

If you will be electing the Consumer Driven Health Plan through PEBP and opening a Health Savings Account (HSA), you will NOT be eligible for NSHE’s Medical FSA. IRS rules do not permit an individual to have both an HSA and an FSA. You will only qualify for a limited scope FSA which can only be used for dental and vision expenses.

If you do not qualify for an HSA and PEBP opens a Health Reimbursement Account (HRA) for you, you may still be eligible to open a Medical FSA. A comparison of the HSA, HRA, and FSA plans is available on-line.

If you are on the HMO plan or decline coverage, you are still eligible to participate in the Medical FSA.

The maximum amount that you can contribute to a Medical FSA is $2,650.00 for the plan year. The money is deducted from your paycheck on a pre-tax basis in equal amounts over the course of the plan year. After you incur expenses that qualify for reimbursement, you request tax-free withdrawals from your FSA to reimburse yourself. Any contribution amounts that you do not use by the end of the 2020 Plan Year are forfeited to the NSHE plan as required by IRS regulations.

Dependent Care FSA

Regardless of what health plan you use, you are eligible to participate in the Dependent Care FSA. The maximum amount that you can contribute to a Dependent Care FSA is $5,000.00 ($2,500 in the case of a married individual filing a separate tax return for the plan year) per household. The money is deducted from your paycheck on a pre-tax basis in equal amounts over the course of the plan year. After you incur expenses that qualify for reimbursement, you request tax-free withdrawals from your FSA to reimburse yourself. Any contribution amounts that you do not use by the end of the 2019 Plan Year are forfeited to the NSHE plan as required by IRS regulations.

Cost To Participate in the NSHE FSA

There is a $3.25 per month fee to participate in one or both of the FSAs. This fee will be deducted from your annual FSA election. If you are participating in the Medical FSA, you may request a debit card.

Things to Remember for the NSHE FSA Plan(s)

  • After you incur expenses that qualify for reimbursement, you request tax-free withdrawals from your FSA to reimburse yourself.
  • Any contribution amounts that you do not use by the end of the 2020 Plan Year are forfeited to the NSHE plan as required by IRS regulations.
  • Your election amount is typically fixed for the entire plan year (unless you have a qualifying event).
  • Expenses for any of your tax dependents are eligible for reimbursement, even if they are not on your employer's health insurance program.
  • Those enrolled in the CDHP plan with an HSA are eligible to enroll in the FSA limited scope for Dental and Vision care only.
  • If there is no re-enrollment, the FSA Account(s) will end as of June 30, 2019 and you will not be a participant in plan year 2019-2020.

NSHE FSA Open Enrollment Information

If you wish to participate in the NSHE Flexible Spending Plan, you will need to enroll in the plan(s) through the Open Enrollment Benefit Event in Workday. The Event will go live on May 1, 2019 and will be available through May 31, 2019.

Remember, if there is no re-enrollment, the FSA Account(s) will end as of June 30, 2019 and you will not be a participant in plan year 2019-2020.

Hyatt Legal Plan - Metlaw

The NSHE voluntary benefit for legal services through Hyatt Legal - MetLaw open enrollment begins May 1, 2019 through May 31, 2019. This benefit affords the participating employee easy access to experienced, participating attorneys, as well as access to a wide range of covered legal services such as:

  • purchase, sale or refinancing of a primary residence
  • wills and estate planning
  • deed preparation and immigration assistance
  • debt matters and identity theft defense
  • civil litigation defense
  • telephone and office consultations for an unlimited number of matters

For more information about MetLaw, please call 1-800-821-6400 or visit their website. Additional information regarding covered benefits is available on-line.

There is a monthly cost for this plan of $17.35 and will be deducted through payroll. The first deduction will be taken in June 2019 for a July 1, 2019 effective date. Once enrolled in the plan, you must remain in the plan for the entire benefit year, July 1, 2019 through June 30, 2020.

If you are currently enrolled in the plan and would like to continue, there is no need to re-enroll.

If you are currently enrolled in the plan and want to cancel participation, the option is as part of the annual open enrollment process.

If you wish to participate in the NSHE Hyatt Legal Plan - Metlaw, you will need to enroll in the plan(s) through the Open Enrollment Benefit Event in Workday. The Event will go live on May 1, 2019 and will be available through May 31, 2019.

If you complete the NSHE voluntary products Open Enrollment event and you need to make a change during the month of May, the completed event will be located in your Benefits worklet until May 31, 2019.

NSHE Open Enrollment Process

Benefits eligible employees will find the Open Enrollment event in their Workday Inbox beginning May 1 through May 31.

If you need to make a change, every step in the event must be completed—even for the steps where you have no changes. You will need to either elect or waive the coverage.

Below are the steps in the event that you will be presented with: 

  1. NSHE Medical Flexible Spending Accounts (FSAs)
    • FSA participation does not roll over. Participants must sign up every year.
  2. Hyatt Legal Plan
    • Elect coverage or waive it
  3. Review Elections
    • Check the I agree checkbox at the very bottom of the page to represent your electronic signature.
    • Click submit to finish the process. Note: You can still make changes to finished event until the Open Enrollment deadline (May 31).  The completed open enrollment event is located in the Benefits worklet.
    • You may receive an Inbox item requiring you to furnish evidence of insurability, along with instructions for completing the documentation.

A job aid for the Open Enrollment change is available in the NSHE Training worklet in Workday.