Responsible Administrator(s):
Responsible Office(s):
Originally Issued: February 2014

Statement of Purpose

The purpose of this policy is to:

  • Ensure that electronically stored data is not improperly released.
  • Ensure that any repurposed electronic media does not contain data that a new user is not authorized to access.

Entities Affected by this Policy

Entities affected by this policy include UNLV employees.

Who Should Read this Policy

All UNLV employees should read this policy.


Electronic media must be sanitized before being repurposed. Data on devices that are no longer operational must be sanitized before the devices are discarded. Sanitization and disposal must be done using procedures established by the Office of Information Technology.

Refer to the Office of Information Technology’s Policies and Procedures web page for sanitization and disposal procedures.

Refer to the Office of Information Technology’s Policies and Procedures webpage for a list of individuals who can answer questions about the policy.


Electronic Media

Physical devices that store electronic data (e.g., hard drives, CD/DVDs, flash drives, tapes, memory cards, tablets, mobile devices, cell phones, printers, copiers, etc.).


A process to remove information from media or destroy the media such that data recovery is not possible.