Definitions & Terms

Budget

Budget Adjustment

Transfer of budget allocation from one expense object code to another, without increasing the total budget.

Budget Revision

Increase of the total budget.  When revenue projections exceed the budgeted revenue, both the Revenue Budget and offsetting Expense Budget must be increased to access the additional revenue.

Self Supporting Account Types

Restricted Accounts

  • Funded by Gifts/Sponsorships from private or corporate donors.
  • All gifts must be coordinated through the UNLV Foundation
  • Only gift revenue can be deposited to gift accounts.
  • Cash transfers into or from gift account are not prohibited, but generally should be avoided. There may be unique situations where a cash transfer is needed, and those can be evaluated on a case by case basis.
  • Hosting must be approved by the sponsor before the hosting object code can be added to a gift account.  Requests for approval should be submitted to the Controller’s Office.
  • Fund Numbers: FD412, FD415, FD402, FD405.

Unrestricted Accounts

  • Funded through a miscellaneous revenue source
  • Accounts are set up when there is a unique revenue stream or a unique project or activity that cannot be administered through an existing account
  • These accounts are unrestricted in at the University level but they are generally designated for a specific purpose and should be used according to the purpose of the account.
  • When there is gift revenue and miscellaneous revenue for one project or activity, they cannot be commingled in one account. One restricted and one unrestricted account will be necessary.
  • Fund Numbers: FD201, FD205, FD208, FD701, FD202, FD207

Budgeted Accounts (Restricted or Unrestricted)

  • An account must be budgeted if there is projected annual expenditures (excluding Voluntary Transfers and Recharge Activity) in excess of $250,000, OR, if Professional, Classified, or Graduate Student salaries are planned on an account.
  • A budget consists of two parts, the Revenue Budget and the Expense Budget, which must be equal.
  • Expenditure can be made on these accounts up to the amount of the Budget.
  • Budgeted accounts cannot operate in a cash deficit position. 
  • Fund Numbers: FD201, FD205, FD208, FD211, FD213, FD217, FD220, FD412, FD415, FD701, FD703

Unbudgeted Accounts (Restricted or Unrestricted)

  • An account can be unbudgeted if there are no Professional, Classified, or Graduate Student salaries, AND, projected annual expenditures (excluding Voluntary Transfers and Recharge Activity) are less than $250,000.
  • Unbudgeted accounts are operated on a cash basis so expenses can only be charged when there is available cash in the account.
  • Payroll salaries cannot be charged to an unbudgeted account.   Object codes 11-Professional Salaries, 12-Graduate Salaries, and 14-Classified Salaries are not allowed.
  • If activity on an unbudgeted account grows beyond the expenditures threshold or salaries are planned, the account will need to be converted into a budgeted account.
  • Fund Numbers: FD202, FD207, FD212, FD214, FD218, FD402, FD405

Function Codes

Also called ‘Activity’ codes in the Advantage Financial System.  This indicates the primary purpose of the account.

  • FN10-Instruction
  • FN20-Research
  • FN30-Public Service
  • FN40-Academic Support
  • FN50-Student Services
  • FN60-Institutional Support
  • FN70-Operations & Maintenance
  • FN80-Scholarships
  • FN90-Auxiliary Services