Supervisor approval through a spend authorization in Workday is required before booking UNLV business-related travel arrangements. 

Airfare
Once a spend authorization is approved, employees should use a UNLV PCard to purchase airfare.

If a UNLV PCard is not accepted by a travel platform, employees should:

• First, try a different web browser (Safari, Firefox, Chrome, etc.).
• Second, contact the airline directly to make the purchase.
• Failing those, reach out to the PCard Office or Controller’s Office for guidance.

Employees should not personally purchase airfare with the expectation of immediate reimbursement, even if a departmental funding deadline is approaching. Reimbursement for airfare and other travel-related expenses will not be processed until after travel is completed. 

Short-Term Rentals
To request the use of short-term rentals (AirBnB, VRBO, etc.) for UNLV business travel, reach out to the PCard Office for guidance before booking. Employees who choose to use a short-term rental are not eligible for reimbursement for a lost deposit in the case that one occurs.

Please contact the PCard Office or visit the Office of the Controller's Travel Program website for more information.