Workday features a number of standard reports that are available to end-users. Below is a list of standard Workday reports and custom reports created by UNLV HRIS that are available to certain UNLV employees.
Human Resources Information Systems (HRIS) representatives can adjust standard reports or create new ones to better fit end-user needs. Complete the HCM Workday Report Request Form to request assistance. Please note that this form is specifically for Human Resources-related tasks.
Workday Report Lists
| Report Name | Suggested Run Frequency | Security (Who Can Run the Report) | Purpose of Report | Available in HCM Reporting Worklet |
|---|---|---|---|---|
| Hours by Position Within a Time Frame - HCM - CR (UNLV) | Monthly |
|
Reports total hours worked within the time period specified in the report prompts. Report will show one row per employee, with the ability to click on the hours to drill down on time blocks for employee. | No |
| Payroll Accounting Results by Pay Period and Journal Line Organization with Worker - PAY - CR (NSHE) | After each payroll |
|
Returns payroll journal lines based on a users security to the worktags on the journal line itself. Users will only see payroll expenses for the units, cost centers, programs, etc that they have been granted access to. This report is run by pay period and organization. | Yes |
| Payroll Accounting Results by Pay Period and Position Organization with Worker - PAY - CR (NSHE) | After each payroll |
|
Reports payroll journal lines based on a user's security to the unit and/or cost center on the worker's position. Users will see all payroll expenses for the worker regardless of where the expense is charged. This report is run by pay period and organization. | Yes |
| Active Contingent Workers Report - HCM - CR (NSHE) | As needed |
|
Reports contingent workers by company, unit, cost center, or supervisory organization. For a list of all contingent workers, leave fields blank. | Yes |
| Employees by Organization with Relevant Worker Dates - HCM - CR (UNLV) | As needed |
|
Reports basic employee information including date fields, time in positions, and email addresses. | No |
| Employee New Hires and Effective Date Prompt - HCM - CR (NSHE) | As needed |
|
Identifies new hires within a particular time frame. | Yes |
| Employees with Period Activity Pay - Costing Override - HCM - CR (NSHE) | As needed |
|
Lists employees with period activity pay and their costing override details. | Yes |
| Employees with Period Activity Pay - HCM - CR (NSHE) | As needed |
|
Lists employees with jobs on period activity pay (i.e. part time instructor). The report displays each period activity pay (PAP) side-by-side for employees within an organization. Prompts allow the report to be filtered by start and end date. | Yes |
| Filled Positions by Organization - HCM - CR (NSHE) | As needed |
|
Lists all positions within organizations indicated in the search parameters. It can be filtered by job family group or job family. This is most useful for employees with multiple jobs such as student workers, letter of appointments (LOAs), and graduate assistants. | Yes |
| Filled Positions by Organization Where Any Position in Organization - HCM - CR (NSHE) | As needed |
|
Lists all of a worker's positions and organizations. This version is most useful to identify employees with multiple jobs in different organizations across campus. | Yes |
| Manage Contingent Workers - HCM - CR (NSHE) | As needed |
|
Identifies contingent workers who should be ended or extended. It also allows contingent workers to be filtered by organization. | Yes |
| Open Position List - HCM - CR (NSHE) | As needed |
|
Lists all open positions within organization(s) indicated in the search parameters. | Yes |
| Time Blocks Report (New Hours Worked Report) - HCM - CR (NSHE) | Before Semi-Monthly Pay Date |
|
Tracks hours and employee status by company, worker, cost center, supervisory organization, or job family and includes comments for time block submissions. | Yes |
| All Student Positions by Organization - HCM - CR (UNLV) | Monthly |
|
Lists student workers for organization indicated in search parameters. Includes useful data such as dates of employment, hourly rate, and manager. | No |
| Employees with Last Date of Pay Over 90 days - HCM - CR (UNLV) | Monthly |
|
Lists employees who have not received a paycheck in more than 90 days. Useful for determining workers who should be terminated in Workday or have their compensation extended. | No |
| Positions To Be Ended - No Compensation and No Active or Future Period Activity Pay - HCM - CR (NSHE) | Monthly |
|
Used to allocate the cost of tuition and insurance for graduate assistants. | Yes |
| Temp Workers with Past End Employment Date - HCM - CR (UNLV) | Monthly |
|
Lists temporary workers who have not been terminated, but have passed their end employment date. | No |
| Worker Active Costing Report - HCM - CR (NSHE) | Monthly |
|
Reports worker costing allocations (worktags) as of an effective date for a company, organization, or job family. Optionally, filter to identify expiring costing allocations as of the effective date. | Yes |
| Workers by Organization - HCM - CR (NSHE) | Monthly |
|
Reports all workers in selected organizations. Effective as of date allows results to be filtered by any past or future date. | Yes |
| Workers by Organization, Indexed Version - HCM - CR (NSHE) | Monthly |
|
Reports all workers in selected organizations. Indexed version provides results for current date only. | Yes |
| Workers on Leave - PAY - CR (NSHE) | Monthly |
|
Reports all workers on leave within selected organizations by leave type and over a specified date range. Enables related actions such as putting workers on leave or returning them from leave. Leave one or both dates blank to perform an open-ended search. Provides the option to include workers returned from leave. Workday uses the Actual Last Day of Leave value not the First Day Back to Work value to determine when workers have returned from leave. | Yes |
| Onboarding Status Summary - HCM - SC (NSHE) | Weekly |
|
Reports recently hired workers and a summary of their onboarding status. | Yes |