The fifth installment of the Workday Security Roles series highlights two common finance position-based Workday security roles and seven functions available to these roles. One is a supportive role and the other is an important approver role.  

Financial Administrative Assistant (FAA) 

The financial administrative assistant (FAA) role is assigned to positions that support their organizations with financial functions. It is assigned to the cost center. Positions with this role can complete the following transactions in Workday:

1. Verify procurement card transactions for other workers
2. Initiate requisitions for other workers
3. Initiate receipt and supplier invoice requests
4. Initiate spend authorizations for other workers
5. Initiate expense reports for other workers and non-workers such as candidates
6. View purchase order lines 
7. View journal lines from operational journals

Program, Gift, Grant, or Project (Detailed Worktags) Manager 

The detailed worktag manager role is assigned to positions that approve financial transactions for the programs, gifts, grants, or projects they manage. It is assigned to the detailed worktag. 

This role is a single-instance role, which means only one position can hold this role for any detailed worktag. This role cannot be shared. If a worker is away, they must delegate tasks. If this position becomes vacant, this role must be assigned to another position. This ensures that finance transactions are monitored and approved continuously. Positions with this role can complete the following transactions in Workday:

1. Review transactions for correct detailed worktags, spend or revenue categories, detail codes, or activity codes as applicable, and ensure that transactions follow policies and procedures
2. Approve spending against the worktag for finance transactions including: spend authorizations, expense reports, requisitions, miscellaneous payments, asset modifications, and supplier invoices
3. Approve accounting adjustments and journal vouchers
4. Approve change orders
5. View manager financial reports
6. View worker data in finance transactions
7. View budget data for detailed worktags

Stay tuned for the sixth installment of the series, which will highlight security reports that are available based on a worker's position role. 

For more information, contact Danielle Gross at danielle.gross@unlv.edu or Elora Paik at elora.paik@unlv.edu.