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Fast Track Contract

I. Summary

A Fast Track Contract is meant to make the contracting process faster for the departments. This process is significantly quicker for both the supplier and the department. Please note that some contracts will require additional insurance and/or clauses, or may require UNLV signatures and may not be eligible for a Fast Track Contract. Even if a contract is not eligible, the contract process will go significantly faster if a supplier is willing to agree to UNLV’s terms and conditions. If you have any questions about the Fast Track Contract process, contact your department’s Purchasing Representative.

II. Instructions

If a department chooses to work with a particular supplier that is eligible for a Fast Track Contract, the supplier should provide the department with a signed Proposal Cover Page in which supplier agrees to all the terms and conditions set forth in the Fast Track Contract with their Proposal attached, and a certificate of insurance in the amount and types required by the Fast Track Contract. If the amount of the Proposal is $25,000 or more, but less than $50,000, the department must also provide Purchasing with two (2) informal quotes for goods or two (2) informal proposals for services (or requests for qualifications, as applicable) that the department received and a statement as to why the successful supplier was selected. The successful supplier must register as a UNLV supplier to do business with UNLV. No changes may be made to the online Fast Track Contract terms to be eligible.

The department should submit the above Proposal Cover Page, Proposal, and certificate of insurance to Purchasing with a department’s requisition that identifies it as a “Potential Fast Track Contract.” If the contract is eligible, no UNLV signatures will be required, no further negotiation will be needed, and the supplier will be notified of acceptance of the Proposal by receipt of a UNLV Purchase Order.

FERPA

FERPA is the Family Educational Rights and Privacy Act and is a federal law that was enacted in 1974. FERPA protects the privacy of student education records. All educational institutions that receive federal funding must comply with FERPA.

If you're a student, it's important for you to understand your rights under FERPA. If you're a parent, you'll need to understand how the law changes once your student enters a post-secondary institution. If you're an employee of UNLV with access to student education records, you're obligated to comply with FERPA and to protect those records according to the law.

Students' Rights under FERPA

FERPA gives students four basic rights with respect to their education record:

  • The right to control disclosure of their education record
  • The right to review their education record
  • The right to request amendment of inaccurate or misleading portions of their education record
  • The right to request a hearing
  • The right to file a complaint regarding non-compliance of FERPA with the Family Policy Compliance Office of the U.S. Department of Education

Directory & Non-Directory Information

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.

If you do not want the University of Nevada, Las Vegas to disclose any or all of the types of information designated below as directory information from your child’s education records without your prior written consent, you must request this through your MyUNLV account. The University of Nevada, Las Vegas has designated the following information as directory information:

Directory:
Address
Telephone Number(S)
Campus
Admission/ Enrollment
Class Level
Major
Enrollment Dates
Degrees Received
School or Division

Non-Directory Information:
NSHE ID Number
High School(S) and Marital Status
Academic Status (I.E. Probation)
Grades/ GPA/ Hours
Testing Information
Class Schedule

Education Records

Any record that directly relates to a student and is maintained by the institution or a party acting on behalf of the institution is considered an education record. Protected education records can be maintained in paper, digital/electronic or other formats. Examples include, but are not limited to the following.

  • Transcripts
  • Class schedules
  • Daily attendance
  • Degree audit reports
  • Class rosters
  • Grades
  • Advising notes
  • Financial records

The following records are excluded from the definition of education records:

  • "Sole possession" records made by faculty and staff for their own use as reference or memory aids and not shared with others
  • Personal observations
  • University law enforcement records
  • Medical and mental health records used only for the treatment of the student
  • Alumni records
  • Peer graded papers and exams prior to the grade being recorded in the instructor's grade book

When FERPA Rights Begin

Any person who attends or has attended UNLV is considered a student. A student is considered to be an "attending student" if he or she

  • has been admitted;
  • is currently attending UNLV classes (either as an on-campus or distance student); or
  • is a continuing education student.

Persons who have applied for admissions, but have NOT been admitted to UNLV are NOT covered by FERPA.

Eligible Proposals

Certain proposals for services and goods under $50,000 may be eligible to use UNLV’s Fast Track Contract. Proposals that are likely eligible for a Fast Track Contract must:

  1. Be under $50,000 for the life of the contract, including the entire term of the contract and all likely expenses (if the contract is for $15,000, but there are $45,000 in potential expenses, it is not eligible);
  2. Be for a term of one year or less with no automatic renewal; and,
  3. Include the required insurance. Note, certain proposals that require additional insurance, such as coach or livery services may still be eligible, but may require an additional insurance addendum.

The Purchasing Representative assigned to your requisition will contact you to let you know if the Proposal is or is not eligible for a Fast Track Contract. Locate your department’s Purchasing Representative.

Proposals That Are Not Eligible

  1. Proposals for construction services or design professionals
  2. Proposals for legal services
  3. Proposals for services and/or goods that, inclusive of all expenses, are $50,000 or more
  4. Proposals for a contract term for more than one year, or that auto-renew
  5. Proposals that reference their own online terms and conditions
  6. Proposals that have any legal terms and conditions, other than the date of services, scope of services, and pricing
  7. Proposals that necessitate a more complex contract
  8. Proposals for rental of UNLV facilities
  9. Services or goods that based on the dollar amount or type require a formal competitive solicitation. See UNLV’s Competitive Threshold Requirements.