New Positions: Create a New Position
Note: Before beginning, the Hiring Manager or Administrative Assistant role need to run the Open Positions report in Workday to verify that an open position doesn’t already exist under the hiring manager’s supervisory organization.
Task 1: Start the Process
New positions must be initiated using the Create Position business process in Workday.
Note: It is important to indicate an accurate number of positions you are seeking to create because you are unable to edit the number of new positions once they have been approved in Workday.
If your new position will supervise employees, the supervisory organization must be set up prior to creating the position in Workday. Please submit a Supervisory Organization Automated Request (SOAR). For questions about this process, please contact Workday Support at 702-774-4242 or workdaysupport@unlv.edu. You may request a new position in Workday once the supervisory organization has been established.
Task 2: Complete Documents for the Position
For Academic and Administrative Faculty positions, complete and attach the following documents in the Create Position business process:
- New Position Request Form, select "Position Budgets" to access the form.
- Position Description Questionnaire (PDQ) (administrative faculty only)
- Organizational Chart (academic faculty only)
For Classified positions, complete and attach the following documents in the Create Position business process:
- Classified Job Description Questionnaire (form: NPD-19)
- Essential Functions
- Organizational Chart
Task 3: Request Approval
When your job requisition has been created in Workday, a requisition number will be generated in an 8-digit alpha-numeric format: R0xxxxxx. The job requisition will be assigned to a primary recruiter for posting.
Please note:
Please review this announcement regarding two new Nevada employment laws requiring changes to our employment practices.
Task 4: Notification of Approval
When your new position has been approved, a notification of completion will be sent to the initiator (Hiring Manager and Administrative Assistant role in Workday). A position number will be generated in Workday for each new position in an eight-digit alpha-numeric format: P0xxxxxx.
For Existing Positions: Create Job Requisition
Note: Before beginning, the Hiring Manager or Administrative Assistant role should run the Manage Job Requisition report in Workday to verify that a requisition doesn’t already exist for the position.
Task 1: Create a Job Requisition
Once your new position has been successfully created in Workday, request to start your recruitment using the Create Job Requisition business process in Workday. For assistance in creating a job requisition, please refer to the Create Job Requisition Job Aid.
If your position requires changes or you need to update the duties of the position (PDQ or NPD-19) prior to creating the requisition, please initiate the Edit Position Restrictions. Questions? Email hrfaccompchange@unlv.edu for faculty positions and hrclassifiedcompchange@unlv.edu for classified positions.
Task 2: Complete Documents for the Position
Complete Documents for the Position, need to change the numbering to appear:
- Administrative_Academic Job Ad
- Postdoc – JOB AD
- Request for Ad Quote (if applicable, see Step 2: Job posting for info)
- Position Description Questionnaire (PDQ) (administrative faculty only)
- Organizational Chart (academic faculty only)
For Classified positions, complete and attach the following documents in the Create Job Requisition business process:
- Classified - JOB AD
- Classified Job Description Questionnaire (form: NPD-19)
- Essential Functions
- Organizational Chart
Task 3: Notification of Approval
When your job requisition has been created in Workday, a requisition number will be generated in an 8-digit alpha-numeric format: R0xxxxxx. The job requisition will be assigned to a primary recruiter for posting.
Please note:
Please review this announcement regarding two new Nevada employment laws requiring changes to our employment practices.
Additional Resources
Proceed to the next page for information on requesting Search Committee access.