Host expenditures may only be charged to a designated UNLV Detail Worktag. Signature authority for these accounts may not be delegated below the level of vice president, dean, or the director of intercollegiate athletics. Host expenditures may not be used to pay or reimburse expenses not allowed by state regulations. Host expenditures may not be charged to state accounts.
Host expenditures include, but are not limited to:
- Food
- Meal Tip (up to 20% before taxes or $1 per person for buffet style service)
- Beverage
- Gifts excluding gift cards (generally less than $75)
- Engraving on gifts and plaques for non-employees
- Flowers for special occasions
- Holiday decorations and cards
- Supplies for general reception areas (coffee, soft drinks, individually bottled water, disposable paper and plastic ware, etc.); etc.
The following expenditures are not considered hosting, Use a PCard or purchase order to pay for these goods or services:
- Bottled water service for departments
- UNLV or LV logo giveaways (valued less than $25.00 per item) for advertising purposes (t-shirts, mugs, pens, pencils, key chains, hats, etc.)
- Common area office decorations/accent pieces (pictures, paintings, plants, aquariums, furniture, etc.)
- UNLV logo shirts
- Non-host travel expenses
Host expenditures should be documented on the Host Explanation Form in accordance with Internal Revenue Service guidelines for expense substantiation.
Please review policies regarding monetary and non-monetary gifts on the Gift Cards, Certificates & Giveaways webpage.