Hosting
- Tip exceeds 20 percent of meal cost (including alcohol/tax)
- Itemized list of food purchased not included on receipt
- Hosting purchases not identified with a hosting code
- Host Form not completed properly; lacking approving signature
Major Infractions
- Personal purchases
- Splitting of transactions to avoid the single transaction limit
- Card used by an individual other than the cardholder
- Improper/lacking supporting documents
- Cardholder used PCard for which prior written authorization was not obtained by the PCard Administrator (e.g. software purchases, advertising, services, etc.)
- PCard used for purchases listed under the restrictions list (review the PCard Manual for the restrictions list)
- Lack of verification process on PCard transactions
- Purchase of fixed asset without reporting it to inventory control
- PCard used for non-reimbursable expenses (see Accounts Payable for non-reimbursable expenses)
- Hosting birthdays
Minor Infractions
- Office supplies purchased through an outside vendor (not Office Max)
- Tipping on taxes, alcohol purchase, or taxi
- Sales tax applies to a purchase in an immaterial amount
- Incorrect expense codes