Policies & Procedures

Address Change

Your address is maintained by the Human Resource Department. In order to change employee, work, or emergency information please log on to EQUUS (employee self serve) and submit your changes. Some reasons to complete changes include to change your address and to update your emergency contacts.

Request to Stop Payment — Lost or Stolen Check

If you believe that a payroll check issued to you has been lost or stolen, you would use a stop payment request form to initiate a stop payment. All efforts should be made to locate this check before your request is submitted. Once the stop is placed, the check becomes VOID. The check cannot be cashed and must be returned to the Payroll office if received after the stop payment is issued. A replacement check will be issued in 7-10 working days. Download form or stop by the payroll office for a copy.

Cancellation of a Miscellaneous Deduction

If you placed a deduction on your paycheck, you may request to cancel that deduction by submitting a Cancellation of a Miscellaneous Deduction form to our office.

Direct Deposit

Direct Deposit is a safe, reliable and convenient way that allows you to deposit your UNLV pay directly into your checking or savings account at any participating financial institution.

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Leaving the University

Employees who separate employment from the university need to go through an official checkout procedure to ensure that you have no outstanding debts to the university prior to separating. If you have outstanding debts to the university, you will need to settle those debts before payroll is able to release your final paycheck. Additional information on this process is available at the Human Resources Offboarding page.

Levies and Garnishments

A garnishment is a legal order to withhold a specified sum from your wages to satisfy a debt in accordance with the federal wage garnishment law.

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Payroll Deduction

There are many ways that funds can be deducted from your paycheck. This can include many types of voluntary deductions. However, there are four main categories that may apply to you.

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Payroll VISA Debit Card

Employees that have not enrolled in direct deposit will be issued a Bank of America VISA payroll debit card.

Student FICA Exemption Policy

In certain instances, some graduates and undergraduates may be exempt from FICA and/or FICA Alternative. Please read the FICA Exemption Policy to find out if you qualify.

Taxable Employee Fringe Benefits

Fringe benefits provided to employees are considered taxable wages unless they are specifically excluded from income by a provision of the US Income Tax Code.

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W-2 Information

You should receive a Form W-2, “Wage and Tax Statement,” from each employer you worked for to use in preparing your federal tax return. The IRS Form is a statement from your employer of how much money you have earned, and how much Federal, State, Local, Social Security and Medicare taxes have been deducted on your behalf. Read more about W-2s.

W-4 Information

Employee's Withholding Allowance Certificate; the Form W-4 tells the employer how many withholding allowance the employee is claiming along with the employee's marital status; it also tells the employer if the employee claims exemption from withholding. Read more about W-4s.