How to report and respond to COVID-19 cases at UNLV

Aug. 7, 2020

Dear Colleagues:

As we prepare to resume some level of on-campus operations and instruction, I am writing to share how to report positive cases of COVID-19, what the process is for handling cases, and what UNLV does with this information. Included below are important details related to requirements and federal law that you should be aware of.

Please note that individuals who test positive for COVID-19 are not required to provide this information to the university. However, we strongly encourage those who test positive and have been on our campuses to voluntarily provide the information. This assists UNLV and the Southern Nevada Health District (SNHD) in informing others on campus who may need to take necessary steps, including self-quarantine and seeking COVID-19 testing. This information should be submitted via the online reporting form to ensure the individual’s privacy is maintained.  

What if I am notified of a confirmed case of COVID-19?

Many of these notifications come in via email or through phone calls. To make sure we protect private health information and to gather necessary information, we have developed a formal process for reporting confirmed cases:

Students with COVID-19

  • The student should complete the online reporting form.
  • Academic faculty and department chairs should notify their dean and complete the online reporting form if the student provides email/written consent to its submission on their behalf.
  • The Provost's Office will work with the student and instructors to ensure that the student has opportunities to make up classwork and/or continue the course remotely.
  • Students may request to be contacted by the Student Health Center for health advice.

Employees with COVID-19

  • All employees who test positive for COVID-19 should notify their supervisors or chairs and complete the online reporting form.
  • All supervisors who learns of a direct report who tests positive should instruct them to complete the online reporting form and the supervisor should notify their director, vice president, or dean.
  • If the supervisor has email/written consent from the employee, they may submit the form on their behalf.
  • Employees may request to be contacted by the Faculty and Staff Treatment (FAST) Center for health advice and Human Resources regarding leave.

Cleaning and Disinfection

If the employee or student who reports they have tested positive for COVID-19 has been on campus, Gregg Maye, UNLV’s emergency manager and the UNLV COVID-19 Ombudsman, will contact Facilities Management regarding necessary cleaning and disinfection.

Contact tracing

It may be helpful to note that individual health care providers are responsible for notifying SNHD about all laboratory confirmed COVID-19 cases. SNHD coordinates contact tracing and provides guidance to close contacts – individuals who have been within six feet for 15 minutes or more – which may include their need to self-quarantine and get tested. The timing of the outreach may depend on the volume of caseloads public health officials are managing.

What does UNLV will do with the online reporting form information?

The information collected in UNLV’s online reporting form assists in fulfilling our obligations to notify the university community about confirmed cases of COVID-19 on our campuses.

  • All submissions are reviewed by a team of experts on Clery Act notifications to ensure we are providing consistent, timely and aligned communications related to health and safety considerations.
  • Cases are posted at unlv.edu/coronavirus/confirmed-cases without any identifying information.
  • UNLV sends an email and/or text notification of laboratory confirmed cases of COVID-19 only when it is deemed to have potentially exposed members of the campus community.
  • An individual’s identity is NOT disclosed.

Do I need to notify classes or coworkers about a confirmed case?

We understand that learning about confirmed cases in your class, department, school, or college may lead to a desire to notify others about potential exposure. Please do not do so without consultation as described below. You may expose protected health information of the individual(s) involved.

  • If you believe you need to contact others, reach out to Ashleigh Angell, the Clery Compliance Officer, in University Police Services and Cindy Brown, Senior Director of Public Affairs, prior to taking any action. Ashleigh and Cindy will provide guidance and communication templates specific to the situation, and loop in other resources as necessary.
  • Remember that communications about a confirmed COVID-19 case, even to smaller groups of students, faculty, or staff, may be considered a Clery Act notification that requires strict adherence to both federal law and university procedures. Any employee’s failure to follow proper procedure may result in the university being heavily fined for each violation under the Clery Act.

Thank you for your partnership as we continue to navigate this evolving situation together. Please reach out to coronavirus@unlv.edu with any questions.

Warm regards,


Chris Heavey, Ph.D.
Interim Executive Vice President and Provost