Section 6: Governance

Admissions Committee

The role of the Admissions Committee is to evaluate and select applicants for admission to the UNLV School of Medicine.

Membership

  • Seven faculty
  • Two members community
  • Two members students

The Senior Associate Dean for Student Affairs and Admissions serves as an ex-officio non-voting member of the Admissions Committee. The Director of Admissions and the Associate Dean for Diversity and Inclusion will serve as an ex-officio and non-voting member of the Admissions Committee.

Selection and Terms of Service

Faculty and Community Members: The Dean will appoint community members to the Admissions Committee from a pool of self-nominated individuals. Faculty members will be elected by a vote of the faculty of the UNLV School of Medicine. During initial formation of the Admissions Committee, additional appointment by the Dean will guide committee selection. Initial terms of service on the Admissions Committee will be four, three, and two years in length, staggered to permit appropriate transition. Subsequent terms of service will be four years in length. An individual faculty member may be reappointed to the Admissions Committee once, allowing for a maximum eight years of service. Community members of the Admissions Committee will be recruited from community service organizations within the community and from retired physicians who express interest in participating in the admissions process. Student members will be selected from a panel chosen by class election.

Student Members: The Admissions Committee will include a maximum of two medical student members, elected by the student body, as enrollment grows. In the first year of the medical school, medical students will elect two, first-year students. In the second year of the medical school, medical students will elect two, second-year students. In the third year of the medical school, medical students will elect two, second-year students. In the fourth year and moving forward, two medical students in good standing will be elected from the second and fourth years and in addition, two alternate medical students in good standing will be elected from the second and fourth years.

All members of the committee will be voting members. Initial terms for faculty and community members will be four, three, and two years determined by lottery. Members are limited to two successive four-year terms and must be off the committee for three years before being eligible to serve again. UNLV School of Medicine students will serve one-year terms and will not eligible to serve a second term.

Initially, the Chair of the Admissions Committee will be the Senior Associate Dean of Student Affairs and Admissions, appointed by the Dean, and will serve a four-year term.

Orientation

Admissions Committee members will participate in an orientation to review policies and procedures, which will be followed in the review and evaluation of candidates for admission to the UNLV School of Medicine. The Holistic Review Process will be discussed in detail using sample student scenarios to illustrate the process. The voting procedure and policies also will be reviewed in detail. Admissions Committee members will review de-identified student performance data to identify potential areas of concern.

Scope of Authority

The Admissions Committee has authority and responsibility for the development, implementation and maintenance/amendment of admissions policies for the UNLV School of Medicine. The final responsibility for accepting students to the UNLV School of Medicine rests with the Admissions Committee. The selection of individual medical students for admission shall not be influenced by any political or financial factors.

The committee will identify pre-medical prerequisite coursework.

The committee will set standards for the initial and secondary review of applications, review all applicants who are invited to interview, and will make the final decision concerning each applicant.

Interviewers

Each applicant to the UNLV School of Medicine each will complete two interviews. One interviewer will be a faculty member, and one will be a member of a community partner organization. Interviewers will conduct admissions interviews to evaluate applicant preparation and motivation for attending medical school. Applicant interview evaluations are included as part of applicants admission file and will be reviewed by members of the Admissions Committee. Interviewers may not serve on the Admissions Committee. Admissions Committee members may not serve as interviewers. As subsequent classes of medical students begin at the medical school, medical students, who are not Admissions Committee members, may be selected to serve as interviewers.

Curriculum Committee

The role of the Curriculum Committee is to represent all academic faculty.

Membership

  • Four faculty, elected
  • Three faculty appointed by the Dean from a list of volunteers.
  • Two second year medical students
  • Two third year medical students.

A minimum of five members will be clinical science faculty. Medical students will be represented by two, second-year and two, third-year students. Medical student members will be chosen by student election.

Leadership

The Curriculum Committee will be co-chaired by the Vice Dean, Academic Affairs & Education and an elected faculty member. There will be subcommittee chairs for each phase of the curriculum. Complete curriculum structure and members are detailed in the UNLV School of Medicine Faculty Handbook and Bylaws.

Scope of Authority

The Curriculum Committee has authority for oversight of the curriculum, including design, competencies, learning objectives, implementation, and evaluation processes for the entire four years of the medical program. The committee is responsible for oversight to assure the curriculum is coordinated, integrated and in compliance with LCME standards.

Subcommittees will be formed for each block/unit of the curriculum and will report to the Curriculum Committee.

Medical Student Progress Committee

The role of the Medical Student Progress Committee will ensure the consistent, fair and appropriate implementation of policies and procedures that impact medical students in the curriculum and education process. The Medical Student Progress Committee will serve as the decision-making body for academic progress, promotions and graduation.

Membership

The Medical Student Progress Committee will be composed of faculty who represent the Preclinical and Clinical Components of the Medical School curriculum.Additionally students will serve as voting representatives on the Medical Student Progress Committee.

There will be seven faculty members serving on the Medical Student Progress Committee; four will be Clinical Science Faculty and three will be Preclinical faculty members. The Dean will appoint members to the Medical Student Progress Committee.

Faculty members serving on the Medical Student Progress Committee will be Senior Faculty, and will not serve as Course or Clerkship Directors, to minimize any potential for conflicts of interest.

Faculty will serve varying terms as members of the Medical Student Progress Committee — either four, three, or two-year terms.Initial assignments of terms will be made by lottery.A faculty member may be reappointed once, and may not serve more than eight sequential years as a member.

The Medical Student Progress Committee will meet at regularly scheduled times to consider academic, clinical and conduct/professionalism concerns. The Chair of the Medical Student Progress Committee will survey the faculty leadership to set an agenda for each meeting. Issues will be considered and decisions will be conveyed to individual students from the Chair of the Progress Committee and the Senior Associate Dean for Student Affairs and Admissions.

A Support Individualmay accompany a student if the student is requested to be in attendance at the Medical Student Progress Committee. This individual may be a fellow student, parent, advisor, pastor, or legal counsel.The Support Individual is not permitted to speak to the Medical Student Progress Committee for the student, ask questions, or participate in the deliberations in any way.

Scope of Authority

The Medical Student Progress Committee is responsible for reviewing all measures of student performance in the curriculum and making recommendations for retention, remediation and progress of individual students. The Medical Student Progress Committee also is responsible for consideration of any reported violation of academic integrity guidelines and/or other breaches of professional behavior that cannot be resolved. The Medical Student Progress Committee has the responsibility for ensuring the consistency in application of guidelines for retention, promotion and progress of students in the medical school curriculum.

Student Government

Class officers will represent UNLV medical students to the administration and faculty. Officers will promote community and professional relationships among students, faculty, and administration. Officers will make students aware of faculty awards and determine nominees/recipients as required by specific awards.

Student government will include, for the Charter Class, the officers defined below. These officers will serve as the Charter Class Executive Council.

President

  • Represent UNLV medical students to the administration and faculty.
  • Lead development of charter class constitution and bylaws (UNLV Guidelines)
  • Development the annual officer transition process and new officer orientation
  • Student event responsibilities, including speaking and representing the class at events, including the White Coat Ceremony, Graduation, and other major, school wide events, and others as required.
  • Communication of major school information, policy, and issues to promote student awareness

Vice President

  • Charter Class Curriculum Representative
  • Substitute for the class president when unavailable
  • Coordinate, with the Treasurer/Secretary funding bylaws for student funds.

Treasurer/Secretary

  • UNLV Graduate and Professional Student Association Representative
  • Development of class financial reporting processes; management of student government funds to contribute to the education and involvement of all UNLV medical students.
  • Coordinate, with the Vice President, funding bylaws for student funds.
  • Development of annual student organization budget, with Office of Student Affairs
  • Communication/reporting of student organizations financial processes and requests to the Office of Student Affairs.
  • Convene/coordinate class leadership meetings, frequency to be determined

Class of 2021 Council Members (4)

  • 1 council member = Charter Class Curriculum Representative
  • 1 council member = Coordinate formation of student organizations, with the Office of Student Affairs; represent SOM on UNLV Graduate and Professional Student Association (GPSA)
  • 1 council member = Liaison with class president for constitution and bylaws
  • 1 council member = minutes/notes of meetings and decisions; coordinate topics for meeting agendas by polling class members, faculty, Office of Student Affairs

Responsibilities

  • Semester meetings with the Dean, organized by the Office of Student Affairs
  • Monthly meetings with the Senior Associate Dean for Student Affairs and Admissions and Director of Admissions and Student Affairs
  • Class Officer Meetings, monthly, organized by the Secretary/Treasurer, open to all class members; voting only by class officers.
  • Class meetings, frequency to be determined by the Class President

Executive Student Council

As the enrollment grows, the Executive Council will include:

A total of seven officers who are voting members of the Executive Council, to include:

  • One President
  • One Vice President
  • One Secretary/Treasurer
  • One class representative from each class council for each of the four class years.

The Executive Council will be responsible for:

  • budget allocation
  • policy oversight for student clubs and organizations
  • official recognition process for all student clubs and organizations.

All class officers and executive council members must be in good standing academically and professionally at the UNLV School of Medicine.

Executive Council Meetings

Executive council shall meet at least once each semester, on a date/time/location to be determined. As enrollment grows, the frequency of meetings will be determined by the class officers for each class of students.

Medical Student Committee Representatives:

Admissions Committee Members

  • Two student members
  • Maximum one year term
  • Not eligible for re-election or term extension.

Charter Class: Two Year 1 medical student members

Subsequent Classes: Two year 2 medical student members

Curriculum Committee members

  • Four Student Members (two year 2; two year 4)
  • Maximum one year term
  • Not eligible for re-election or term extension

Medical Student Progress Committee Members

Maximum of two student members:

  • Charter Class:  during the first year of operation, two members of the charter class will serve.
  • Subsequent Classes:  Once the second class begins, one student member will be from Year 1 and one from Year 2.
  • Full enrollment in Years 1-4:  A year 1 student, and a year 4 student will be the student representatives on the committee.

Wellness Advisory Committee

Each class will elect three student members to serve on the Wellness Advisory Committee. When enrollment grows into all four classes, 12 medical students will serve. The Wellness Advisory Committee will be responsible for:

  • Recommendations for budget allocations by class year and program
  • Representing student interests and needs regarding wellness programs and activities
  • Communication to students on the priorities and planning for wellness programs
  • Planning and coordination with the Director of Wellness and Integrative Medicine

Diversity and Inclusion Committee

Each class will elect two student members to serve on the Diversity and Inclusion Committee. The major responsibilities of the Diversity and Inclusion committee shall be to:

  • Discuss programs and policies necessary to meet the school of medicine's diversity and inclusion goals
  • Review new and existing programs and policies based on feedback and data collected from faculty and other offices to ensure continuous improvement
  • Provide an annual report of activities and outcome data related to UNLV School of Medicine's stated diversity and inclusion goals
  • Provide oversight to ensure the UNLV School of Medicine is prepared for each LCME site visit and meets all diversity and inclusion requirements through full accreditation and beyond

Student Organizations

Organization of Student Representatives (OSR) Association of American Medical Colleges

  • Two student members per class, elected annually
  • Rotating schedule and funding support for attendance at annual national and regional meetings

Responsibilities:

  • Communication to students regarding issues of national concern for medical students
  • Participating in initiatives of the OSR which will benefit UNLV School of Medicine students

Other organizations to be determined in partnership with Charter Class.

Student Election Procedures

Elections will be organized by the Office of Student Affairs, in coordination with the Executive Council, once the Charter Class is in place. The Executive Council will appoint a Student Election Chair, and at least two student election committee members

Election Schedule by Class

  • Year 1: The election for each incoming class will take place in Week 5 of the EMT/Immersion Block.
  • Year 2: Elections will be held by the end of Intersession 3
  • Year 3: Election will be held by the end of Intersession 5
  • Year 4: Elections for all MS IV students will be held prior to Intersession 8

Voting

  • At least 50% of the eligible students must vote. Students may only vote for officers of their class.
  • Voting must remain open for at least 48 hours.
  • If less than 50% of eligible students vote, the election will remain open until 50% of the votes have been submitted.
  • Eligible voters must receive two reminders of the voting period, including information of how to vote, and when the voting period begins and ends.
  • Student government will convene a meeting within two weeks of the election results to swear in new officers and provide the officer transition/orientation.

Nominations/Candidates

  • Students can self-nominate or be nominated by a classmate.
  • All nominees must submit a short bio, photo, and 300 word statement of goals for the office he/she seeks.
  • Students can only run for one office during an election.
  • After voting closes, any vacant position will be posted for the class by the Elections Committee and shall be filled by appointment.