Transfer to Another State Agency

As you prepare to transfer to another state agency, there are a number of items that you need to address to ensure a smooth transition. Below are tips on how to achieve this:

Notify Your Supervisor

Talk to your supervisor about your intent to transfer to another state agency. Submit a formal letter of resignation and upload the letter in Workday.

  • Classified Employees: Complete a Resignation from State Service Form and indicate that you will be transferring to another state agency. Change Job in Workday by clicking on the blue cloud in the upper right corner and select ‘View Profile’. Select ‘Actions>Job Change>Resign>Transfer to another state agency and complete prompts. Upload Resignation Form.
  • Administrative/Professional: Complete a Resignation Letter and indicate that you will be transferring to another state agency. Change Job in Workday by clicking on the blue cloud in the upper right corner and select ‘View Profile’. Select ‘Actions>Job Change>Resign>Transfer to another state agency and complete prompts. Upload Resignation Letter.

Notify Human Resources (HR)

Email offboarding@unlv.edu to notify HR that you are planning on transferring and to schedule an offboarding appointment. The email needs to include the following information:

  • Your full name
  • Current department and contact number
  • Your last day with current department
  • Name of the UNLV department you are transferring to
  • Start date of new position

Discuss Your Time Off

We recommend that you meet with your department leave-keeper to ensure that all of your time off requests are correct in Workday. Rules regarding the transfer of leave will vary depending on whether you are professional/faculty or classified employee:

  • Classified Employees: if you transfer to another state agency without a break in service, your accrued leave transfers to that state agency. Return Department Property
  • Faculty/Professional Employees: if you transfer to another state agency without a break in service, your accrued leave must be recomputed to reflect the amount that you would have accrued if you were a classified employee, less any leave you have taken. The remaining balance will then be transferred to your new employer.

Return Department Property

Return department property, including office keys, access cards, or department credit cards.

Settle Any Outstanding Debt Owed to the University

Debts can include but are not limited to library fines and parking citations.

Update Workday

Complete any outstanding Inbox items and update your contact information, including your email address. Your UNLV email will end on your last day of employment.

Please note a break in service would result in a separation and rehire, rather than a transfer.