Welcome your new employee as soon as they arrive. They should be welcomed with sincere excitement to break the ice. Show them a few key areas that they need to know to conduct their immediate job duties - this is good for the first day; they can find the rest as they settle in. You don’t want to overwhelm them with too much information.
The earlier our new employee gets to meet their colleagues, the faster they will acclimate. It is best for experienced employees to do something fun and surprising for their new colleague. This will help to put any initial fears to rest.
Show them their workspace and surprise them with some simple university branded gifts (i.e. mug, hat, or shirt). A fully equipped work area with gifts will make any new hire feel like they are part of a family.
Within their first few days, take them out for lunch or coffee. A meal with all of the new hire’s colleagues for a small department or program is wonderful, but coffee with an individual colleague can also be a nice treat. This will help with integration and will foster productivity.
Complete the necessary documentation. You should make sure the new hire brought any documents you had them complete as part of a pre-boarding process, finish filling out any other necessary forms to finalize their employment contract (e.g. I9, W-4, etc.), and review the onboarding checklist.
Certain populations may need special instruction (i.e. Academic Faculty may need to know about how to handle issues pertaining to students with disabilities, and how to submit grades, allow late enrollees into class, or use web-campus).
Ensure your new employee receives:
- Cyber security training
- FERPA training scheduled (if relevant)
- PCard training scheduled (if relevant)
Take your new employee on a campus tour or encourage them to take one offered by the Office of Admissions.