Furlough Information

The financial impact of the COVID-19 pandemic has resulted in a budget shortfall for fiscal year 2021 for the State of Nevada and the Nevada System of Higher Education (NSHE). As a result, the State of Nevada and Board of Regents adopted the following:

  • Nevada Assembly Bill 3 (AB 3), passed by the Nevada State Legislature during the 31st special legislative session on July 20, 2020, includes salary reductions and furloughs for employees in the State’s classified system.  
  • Furlough leave and a corresponding salary reduction for all employees of the NSHE pursuant to Assembly Bill 3. 

We know this is not an easy time and despite these difficult decisions, please know that you are valued. We hope these resources assist you to understand what a furlough is and what it means for you. 

What is a furlough?

A furlough is the temporary placement of an employee on leave. No salary of any kind is paid for the predetermined, mandated number of days/hours during the leave period.

Furlough Guidelines for Classified Employees

Nevada Assembly Bill 3 (AB 3), and the State of Nevada, Department of Administration, Division of Human Resources Management, has established the furlough policies and guidelines for classified employees. 

  • The furlough leave availability period is December 16, 2020 through June 15, 2021. 
  • Classified employees will have their salary reduced in the pay period in which furlough time off  is taken.   Eight (8) hours of furlough time off will be uploaded on a monthly basis beginning December 1, 2020 through May 1, 2021.   Refer to the salary reduction pay scheduled for Classified employees for additional information.
  • Per state guidelines, classified staff:
    • Must take a minimum of 8 hours of furlough leave per month.
      • Furlough leave can be taken in 2, 4, or 8 hour increments.
    • No overtime or standby pay is permitted in the same week furlough leave is taken.
  • Must coordinate and receive approval from the supervisor. Requests must be submitted in Workday.
  • If full-time equivalency (FTE) is less than 100%, furlough will be automatically prorated in Workday commensurate with FTE during the furlough leave availability period.
  • Classified hourly/intermittent employees will take a reduction in hours based on the average number of hours worked per day times six (6), which represents the maximum number of furlough days equivalent to the 4.6% salary reduction.
    • There is no leave accrual in Workday. Employees will need to complete a furlough leave form, coordinate and receive approval from supervisor prior to reduction in hours.

Furlough Guidelines for Academic and Administrative Faculty

NSHE has established the furlough policies for all academic and administrative faculty

  • The furlough availability leave period is from December 1, 2020 through May 31, 2021.
  • Due to the fact that NSHE faculty and employees receive pay for work performed during the preceding monthly pay period, reductions in paychecks will reflect a 4.6% reduction in monthly compensation received January 1, 2021 through June 1, 2021.
  • Furlough can be taken all at once, or spread over the furlough availability period.
  • Must coordinate and receive approval from the supervisor. Requests must be submitted in Workday.
  • Furlough leave can be taken in full or half day increments.
  • Full-time administrative faculty with an “A” contract
    • Must take six (6) days (or 48 hours) of furlough days during the furlough leave availability period.
  • Full time administrative faculty non-exempt grade A will have eight (8) hours of furlough time off uploaded on a monthly basis beginning December 1, 2020 through May 1, 2021.
    • Administrative faculty non-exempt will have their salary reduced in the pay period in which furlough time off is taken.
    • Must take six (6) days (or 48 hours) of furlough days during the furlough leave availability period.
  • Academic faculty on a nine-month “B” contract
    • Must take four (4) days (or 32 hours) of furlough during the furlough leave availability period.
  • If FTE is less than 100%, furlough will be prorated commensurate with FTE during the furlough leave availability period. This includes:
    • Part-time administrative faculty with an “A” contract
    • Academic faculty with an 11-month “B” contract
    • Part-time administrative faculty non-exempt grade A. Salary will be reduced in the pay period in which furlough time off is taken.
  • Academic and administrative faculty can not earn extra-contractual compensation (ECC) while on furlough leave

Furlough Guidelines for Letter of Appointment (Salaried) and Part-time Instructors 

NSHE  has established the furlough policies for all letter of appointment (salaried), and any other part-time faculty members.

  • The furlough leave period is December 1, 2020 through June 1, 2021. 
  • Letter of appointment (salaried) will take a number of furlough days based on average hours worked per day times the number six (6), which reflects the maximum number of furlough days during the furlough leave availability period.
    • Furlough can be taken all at once, or spread over the furlough leave availability period.
    • Furlough leave will not be loaded in Workday. Employees will need to complete a furlough leave form, coordinate and receive approval from supervisor prior to using furlough leave.
    • Due to the fact that NSHE faculty and employees receive pay for work performed during the preceding monthly pay period, a 4.6% reduction in paychecks will be reflected from January 1, 2021 through May 31, 2021.
  • Part-time instructors will take a number of furlough days based on a calculated average hours worked per day per credit hour.
    • Part-time Instructors may request to take furlough leave on any non-teaching day with supervisory (chair) approval.
    • PTIs will not need to take furlough or the 4.6% salary reduction in the month of December 2020.  The furlough and salary reduction will begin on January 1, 2021 through May 31, 2021.
    • Due to the fact that NSHE faculty and employees receive pay for work performed during the preceding monthly pay period, the 4.6% reduction in paychecks will be reflected from February 1, 2021 through May 31, 2021.
  • Furlough leave will not be loaded in Workday. Employees will need to complete a furlough leave form, coordinate and receive approval from supervisor prior to using furlough leave. 
  • Furlough leave can be taken in 2, 4, or 8 hour increments, if applicable.

Furlough Guidelines for Letters of Appointment (Hourly), Classified Hourly, and Temporary Hourly 

NSHE has established the furlough policies for all other part-time employees.

  • Employees will take a reduction in hours based on the average number of hours worked per day times 6, which represents the maximum number of furlough days equivalent to the 4.6% salary reduction.
  • The reduction in hours is required from December 16, 2020 through June 15, 2021.
  • Please discuss the reduction in hours with your supervisor.

Tips for Managers and Supervisors 

  • Schedule meetings to discuss furlough leave with your teams prior employees submitting requests so you can plan to ensure business operations are not impacted.
  • Use the NSHE Workday report to monitor furlough leave for those positions submitting requests in Workday (coming soon)
  • Ensure employees take the determined amount of furlough leave by end of furlough period (refer to “Furlough Leave Quick Reference Guide”)
  • Establish a process for receiving requests for furlough for those positions that will not have furlough leave loaded in Workday (recommend using furlough leave form and spreadsheet).
  • Offer support, encouragement, and information.
  • Provide EAP information.

Virtual Informational Sessions