Coronavirus Update

Spring 2020 Temporary Accommodations & Special Services Due to COVID-19

We recognize that all the news and changes surrounding COVID-19 can be stress-inducing, but please know that UNLV and the Graduate College are here to help and support you. We are thoroughly committed to promoting your success and continued progression toward your graduate certificate or degree.

Below you will find four expandable sections with guidance for Prospective Students, Current Students, Graduate Assistants, and Faculty/Staff. UNLV has also established a coronavirus webpage.

If after reading this information you have additional questions, please reach out to the Graduate College by phone (702-895-3320) or email (gradcollege@unlv.edu). Our Graduate College Gateway building offices are currently closed to protect our staff and guests, but we will continue to provide all the same operations, services, and support from our remote locations. Until we reopen our offices, we are more than happy to continue offering our full suite of services via alternate means. You may want to meet and chat with us via WebEx, a virtual meeting tool, or you may opt to reach out to us by telephone or email. We can do online chat, online video calls, telephone calls, or emails. Please find our contact information here.

A note about Graduate College events:

  • We have transitioned most Professional Development Academy workshops online, unless otherwise announced as canceled or rescheduled.
  • Our April 17th Graduate Showcase & Reception will be rescheduled for early in the fall 2020 semester.
  • The May 1st Grad Rebel Advantage graduation was canceled.
  • The May 1st Research and Mentorship Program (RAMP) graduation is postponed. We will message participants with additional information as it becomes available.
  • Our Doctoral Hooding Reception is postponed; stay tuned for additional information about a future event.
  • Spring Commencement is postponed; it will be held later in summer or sometime in the fall.

This is a fluid situation and new information will be posted here as it becomes available and in response to inquiries and circumstances as they arise. Additional messaging will be distributed via email to specific groups, so that you have easy access to specific information that you may need.

Questions about special accommodations, issues, deadlines, or other matters related to Graduate College guidance in response to the COVID-19 situation should be directed to gradcollege@unlv.edu. Using one email instead of directing messages to individual staff members will help us funnel inquiries to the right team and respond more quickly. We appreciate your support by using this email address.

Resources

Information for Current Students

Our Commitment to You

We know that everyone is living through the challenge of COVID-19 right now. We also know that our graduate community has been dramatically impacted by the pandemic and that our Grad Rebels have some unique needs. Though this is an unprecedented experience for everyone, we are working hard to anticipate ways that this virus is impacting graduate students, faculty, and staff, and to mitigate the negative impacts by offering special accommodations, extended deadlines, new services, and emergency funding.

Please know that our top priority is to support our students and help you continue to progress in your programs. Below, you will find information, resources, and a number of special guidelines and accommodations that we’ve adopted to help you over these unanticipated hurdles.

We may have missed something. You may face a challenge we haven’t anticipated. If so, we need to hear from you because we’ll do our very best to help resolve the problem, address the issue, or improve upon a situation that is holding you back. So please email us at graduate.dean@unlv.edu or call 702-895-0446 and let us know what questions you still have or what additional assistance you may need. We’ll do our very best to help whenever and wherever we can.

Please also reference the UNLV Remote Work webpage and the Division of Research COVID-19 webpage for additional resources.

Stay Enrolled & Keep Progressing

Summer and Fall Enrollment

Please note that UNLV remains open for enrollment in future semesters. Should there be any further interruptions due to COVID-19, we will make appropriate accommodations.

Immunization Requirements

Immunizations are still required, pursuant to NSHE guidelines, so students who are not in compliance will get an immunization hold on their registration. Given the current circumstances and challenges getting vaccines or records, the Office of the Registrar will work with students on an individual basis to suspend holds and provide a window to register. For assistance with immunization requirements, students should email registrar@unlv.edu and use Immunization Assistance in their subject line.

Extension of Withdrawal Deadline

In an effort to provide students with greater flexibility, UNLV has extended the last day to drop or withdraw from classes (without a refund) or change from credit to audit by one week. The new deadline to drop a class or withdraw completely from classes is April 10, 2020 (previously April 3, 2020). Drops and withdrawals will not be allowed after this date, even with instructor approval. This deadline does not apply to modular or mid-semester courses.

Students are encouraged to consult with Financial Aid and with academic advisors to ensure that they understand any potential impacts of the decision to drop or withdraw on current or future financial aid and degree progression.

Requests to Change Spring 2020 Courses to S/U Grading

Following similar actions by colleges and universities across the U.S., all Nevada System of Higher Education institutions will make the "S/U" grading option available to all students for the Spring 2020 semester.

Instructors will submit final course letter grades for Spring 2020 courses, as usual, no later than 4 p.m. on Tuesday, May 19, 2020. Once letter grades have posted in MyUNLV, students will be permitted to submit a petition to change the grading basis to S/U for any or all Spring 2020 courses, except for those modular courses that ended before March 16, 2020. Petitions may be submitted only after final grades are posted.

These forms, which will be available in the Grad Rebel Gateway, will be accepted starting on Wednesday, May 20, 2020 (after Spring 2020 semester grades are posted) through 5 p.m. on Friday, June 5, 2020.

Once a student’s request has been approved, the grading basis cannot be changed back to a letter grade. Official transcripts requested after the petition is processed will reflect only the “S” or “U” grade, and not the original letter grade.

Graduate students petitioning for a change of grading basis should discuss the implications of S/U grading with their faculty advisor and Graduate Coordinator. Graduate students also may discuss the change in grading basis with their Graduate College RPC coordinator to understand the impact on GPA and degree requirements, and with Financial Aid to understand the impact on loans and awards.

Once submitted electronically, requests from graduate students will then be processed by the Graduate College and the Office of the Registrar, and the appropriate “S” (“B-” or better) or “U” (“C+” or lower) grade will be applied in MyUNLV to each course for which a student requested the change in grading basis. Graduate students in most programs (some may be exempt due to licensure requirements) will be permitted to count up to six credits of “Satisfactory” graded coursework from Spring 2020 toward master’s or doctoral degree requirements.

E-Signatures on Students’ DocuSign Forms

The Graduate College Retention, Progression & Completion (RPC) team will process all forms as usual. We do not anticipate any delays in this area. However, for forms that will slow a student’s progression or delay their degree completion if not signed promptly, and a signer is unavailable to sign, the Graduate College will accept an email request to graduate.dean@unlv.edu to explain the situation and request that we temporarily bypass the unavailable person’s signature. To ensure transparency and document that the request has full department support, any such email request should be sent by, or include a cc: to, at least three of the following people: 1) the graduate coordinator; 2) the department chair; 3) the student’s advisory committee chair; 4) the academic dean or associate dean.

Online Mentoring

Faculty are encouraged to continue providing mentorship to graduate students during this time remotely via phone, email, or platforms such as Webex, Google Hangouts, Zoom, and Slack. Please reach out if you need assistance finding information about remote communication options or resources.

Graduate Student Academic Appeals

The Graduate College will continue to receive, review, and adjudicate academic appeals. We anticipate no interruption in these services.

Ombuds & Non-academic Advising Services

We will continue to provide graduate students with support and non-academic advisement via email, telephone, and online. Students should feel free to reach out to gradrebel@unlv.edu to arrange an appointment.

Completing Your Degree

Graduation Deadlines

To encourage students to proceed with spring graduation, the Graduate College is extending spring 2020 deadlines. We advise students to work with their advisory committee, advisor, and/or graduate coordinator to determine appropriate timelines to complete your culminating experience this semester.

If you have applied for summer 2020 graduation and wish to have your application moved to spring 2020 in light of these extensions, please email grad.rpc@unlv.edu by Friday, May 1, 2020, and we would be happy to accommodate.

Please note that for students completing a thesis, dissertation, or doctoral project, listed below are: the original deadlines → the first extension we made in response to COVID-19 → the current, further extended deadline. Please work toward the current, further extended deadline listed if you plan to graduate this semester.

Students Not Completing a Thesis, Dissertation, or Doctoral Project
  • Monday, May 4, 2020 → Friday, May 15, 2020
    • Last day for students in non-thesis tracks to submit the completed culminating experience results form to the Graduate College.
Students Completing a Thesis, Dissertation, or Doctoral Project
  • Monday, April 13, 2020 → Friday, May 1, 2020 → Friday, May 15, 2020
    • Last day to defend thesis, dissertation, or doctoral project
  • Monday, April 20, 2020 → Friday, May 8, 2020 → Friday, May 22, 2020
    • Last day to submit the complete and properly formatted copy of thesis or dissertation to the Graduate College for final format review. Culminating experience results forms for students completing a thesis, dissertation, or doctoral project must be submitted to the Graduate College by this date.
  • Monday, May 4, 2020 → Friday, May 22, 2020 → Friday, June 5, 2020
    • Last day to submit thesis/dissertation format revisions to the Graduate College. All final, properly formatted theses, dissertations, and doctoral projects must be submitted to the Graduate College via email by the end of the day. Please see the Thesis/Dissertation Format Review page for more details.
  • Monday, May 11, 2020 → Friday, May 29, 2020 → Friday, June 12, 2020
    • Last day for electronic submission of final thesis/dissertation/doctoral project (with formatting pre-approved by the Graduate College) to ProQuest.

The RPC team will continue to send individual degree check emails to students as they apply for graduation to let you know what you must complete to have your degree conferred. Keep your eye on your RebelMail for important messages.

Applications for Graduation

We will allow one free rollover/roll-back for summer graduates who would now like to graduate in spring 2020 using our extended deadlines. We will also provide a rollover for spring graduates to complete their degree in summer or fall, if it is impossible for them to graduate in spring 2020. We do not encourage spring graduates to rollover to summer or fall, unless absolutely necessary, as they will still be required to enroll in the semester in which they graduate.

Comprehensive, Preliminary, Department Exams, and Culminating Experiences

We defer to individual academic departments and faculty to work with students to determine whether rescheduling or moving comprehensive, preliminary, or other exams/culminating activities online is appropriate. We encourage programs to accommodate online remote oral exams and other culminating experiences so that students are not unduly delayed in their degree progression despite the current situation. We advise that any changes to these activities be applied uniformly to students graduating in a single term in a fair and equitable manner. Finally, we strongly encourage faculty and graduate programs to support students’ continued progression and timely completion despite the changes to campus operations.

Thesis/Dissertation Office Hours: For Formatting & Submission Help

The Graduate College does not anticipate any changes to thesis/dissertation office hours, which are currently held remotely on Tuesdays and Thursdays from 12-2 p.m. Email grad.td@unlv.edu at least 48 hours in advance to schedule a time to meet online.

Online Thesis/Dissertation Defenses

Given current events, all thesis/dissertation defenses must be held remotely via an online web conference.

For remote defenses, programs should utilize UNLV’s Webex online meeting platform and share the call-in and link information to ensure there is a public component of their defense. If the student and faculty committee members have individual Zoom accounts and prefer this platform, they may use it; however, UNLV does not have a contract with Zoom so there is no support available for this platform through OIT. Also, please be aware of the “Zoombombing” trend. Either way, the Webex (or Zoom) meeting information for the defense will need to be sent to gradrebel@unlv.edu when announcing the date/time of the defense at least seven days in advance.

We encourage students to work with a member of their committee, usually the committee chair or designee committee member, who is comfortable using Webex to set up a Webex room for the remote defense. If this is not possible, please email gradrebel@unlv.edu for assistance.

View the UNLV Webex webpage and the following Webex guides for more information.

Tips for a successful online defense:

  • The student's advisory chair should be the host so they can control Webex and the meeting.
  • Log in to Webex (or Zoom) at least 15 minutes prior to the defense so that you can play around with Webex to become familiar and comfortable with the system.
  • Practice with the screen share option so that the presenter can share her/his slides that way; or, be sure that the webcam can see the presentation if it’s projected remotely by a meeting participant.
  • During the committee's deliberations, move the student into the lobby in Webex. The student will not be able to hear or see any of the deliberations. The student can then be moved back into the meeting area once the committee has finished deliberations. It is essential that the advisory chair has the host functions in order to be able to do this. Transferring the host functions to the chair may not work.
  • Make sure to know how to mute and unmute participants on the call. The host can control this function and it is important to do so to avoid unnecessary noise and disruptions. You can mute everyone at once.
  • During the Q&A, ask individuals who have questions to unmute their line individually to minimize background noise.
  • Turn on the chat function and a chat bar will open on the right side of your screen.
  • The advisory chair, or a committee member, should monitor the chat function during the presentation so that the student does not have to do that.
  • Always turn off call cameras except that of the presenter. This preserves bandwidth and decreases the chance of interruptions due to poor connections, screen freezes, mic fails, etc.
  • In audio/video preferences, select the setting in Webex where there is no beep when audience members enter and exit the presentation. This minimizes disruptions and distractions.
  • Be mindful that when the screen freezes or stops working that information needs to be repeated.
  • Be patient and flexible; no one chose this, but we’ll get through it together.

(Thanks to Dr. Melva Thompson Robinson for sharing many of these suggestions.)

Spring 2020 Commencement & Regalia

UNLV’s Spring 2020 Commencement is being postponed until sometime later in the year. More information regarding the rescheduled ceremony will be shared when it is available.

Custom doctoral regalia purchased from the UNLV Bookstore, like any custom product, is unfortunately non-refundable. If you’ve purchased regalia from the Herff Jones website, please contact the vendor directly with questions.

Emergency COVID-19 Financial Help

COVID-19 Emergency Support Fund: Apply for Emergency Retention Awards

Graduate students experiencing financial hardship due to the COVID-19 outbreak are encouraged to apply for an Emergency Retention Award through the Graduate College. Our emergency fund is intended to provide student support when other financial resources have been exhausted and students have a documented need. Emergency retention awards can be used for anything that helps you stay enrolled and progress in your program. Need software or a WiFi hotspot? Have unexpected health bills? Need short-term funds to help meet basic needs? We're here to help. Please note that COVID-19-related requests will not count against the standard Emergency Retention Award policy of only one request per graduate student over the course of your graduate career. We will review each applicant's circumstances on a case-by-case basis and help in any way possible.

Supporting Our Students Emergency Relief Fund

The College of Education’s Supporting Our Students (S.O.S.) Emergency Student Relief Fund provides all UNLV undergraduate and graduate students funding when assistance is needed with unexpected emergency situations as well as sustained financial coaching to develop budgetary literacy skills.

Graduate College Professional Development Academy

Professional Development Academy

The Graduate Student Services team is working to bring students alternative options so that they may complete their Professional Development Academy programs successfully.

  • We have transitioned remaining Professional Development Academy workshops online, unless otherwise communicated as canceled or postponed.
  • The Professional Development Academy is continuing to accept applications for its certifications and programs for the 2020-21 academic year. Please find specific program information on the Professional Development Academy webpage.
  • Students in certificate or other programs who need additional workshops will be given the option of utilizing the UNLV Graduate College Youtube Channel Professional Development Academy Playlist for their workshop requirements. One video with a one-page summary will count toward one workshop requirement. Please watch any videos that are dated 2016 or later. There are more than 20 options available for you to watch.
  • Graduate College Communication Certification
    • The final cohort meeting, scheduled for Friday, May 1, 3-4:30 p.m., will be hosted via Webex. We will update you with the appropriate link to join the meeting.
  • Graduate College Mentorship Certification
    • The final cohort meeting, scheduled for Friday, April 24, 9-10:30 a.m., will be hosted via Webex. We will update you with the appropriate link to join the meeting.
  • Graduate College Research Certification
    • The final cohort meeting, scheduled for Friday, May 1, 10-11:30 a.m., will be hosted via Webex. We will update you with the appropriate link to join the meeting.
  • Graduate College Teaching Certification
    • The final cohort meeting, scheduled for Friday, April 24, 1-2:30 p.m., will be hosted via Webex. We will update you with the appropriate link to join the meeting.
  • Post-Graduate Career Pathways Program
    • The final cohort meeting, scheduled for Friday, April 17, 11:30 a.m.-1:30 p.m., will be canceled. This will not impact your program completion.
  • Grad Rebel Ambassadors Program
    • There will be no final cohort meeting. This will not impact your program completion.
    • If you have not completed your Ambassador event requirements, the Graduate College will email you alternative options for program completion.
  • Rebel Research & Mentorship Program
    • The RAMP End of Year Celebration, scheduled for Friday, May 1, 12-1:30 p.m., will be rescheduled. We will message participants with additional information.
    • If you were scheduled to present at OUR’s Research Symposium, we will update you about the event’s status as soon as we have more information.
    • You were emailed with conference updates.
  • Grad Rebel Writing Boot Camp
    • The Grad Rebel Writing Boot Camp follow-up sessions will be hosted via Webex. You have been emailed the appropriate links to join the meetings.
  • Grad Rebel Advantage
    • The Grad Rebel Advantage commencement, scheduled for Friday, May 1, 9-10:30 a.m., has been canceled, but this will not impact your program completion.
    • If you have not completed your campus research event requirement, you may watch the Graduate Showcase or Rebel Grad Slam playlist on the UNLV Graduate College Youtube Channel and write a one-page summary.
    • If you have not completed your cultural event requirement, you may utilize Linkedin Learning to watch a video and write a one-page summary.
    • Beginning March 23, any remaining cohort meetings will be hosted via Webex. You were emailed with information regarding how to access your online cohort meeting.
    • If you have not completed your Academic Advising appointment requirement, please reach out to the Advising Center for online, phone, and email options.
    • If you have not completed your Writing Center appointment requirement, consultations are available online. You may submit drafts and receive feedback via Google Docs here.

Campus Updates (Also See Links In Box On Top Right Of Page)

Non-essential domestic and international travel

UNLV has suspended indefinitely all individual student international travel and all faculty-led student group travel, as well as non-essential domestic travel. This includes study abroad programs; the Study Abroad International Programs office is notifying and working with affected students. If you have any travel plans, please check and monitor travel advisories before and during your trip, including from the CDC and U.S. Department of State. We are in a rapidly evolving situation. Any travel, even domestically, could result in restrictions on your return, such as quarantine, based on the situation at that time. If you are planning to travel to an international destination, be aware you may face unpredictable circumstances, travel restrictions, and challenges returning home or accessing health care while abroad.

If you have received a campus grant to support research or conference travel, please reach out to the funding group for advisement and next steps. We are encouraging decisions that support student financial well-being, as conference cancelations and travel restrictions are beyond anyone’s control. Please reach out if you have specific questions or to request guidance.

Emergency Requests for Software & WiFi Access

To support remote working, the Office of Information Technology has coordinated temporary remote software licensing. A list of all software available to UNLV students is here. If there is software that you need access to during this pandemic and it is not available through UNLV, consider submitting an Emergency Retention Award application requesting funds to cover the cost of leasing or purchasing what you need. See above for additional information about the Emergency Retention Awards.

We are assessing graduate students' need for access to software not provided by UNLV and/or WiFi hotspots to continue your progression in your program. Please complete this webform to let us know about your specific needs.

Teaching and Academic Integrity

If you teach courses, you may be concerned about maintaining the academic integrity for assessments you deliver in your newly online class. Please review the university’s guidance on this topic (under Academic Integrity).

Respondus LockDown Browser is a customized browser that increases the security of test delivery in WebCampus. When students use Respondus LockDown Browser to access an exam, they are unable to print, copy, go to another URL, or access other applications. Once an assessment is started, students are locked into it until it’s submitted for grading. Learn more.

Campus Housing

Housing & Residential Life is assisting students, on a case-by-case basis, who need items that were left in campus housing. Please contact housing@unlv.edu.

Academic Achievement Awards Ceremony

UNLV’s 2020 Annual Academic Achievement Awards Ceremony, scheduled for April 28, will be rescheduled for the fall. If you are a student who was supposed to receive an award at the ceremony, your payment will be processed as an award via the Office of Financial Aid and Scholarships and will be disbursed to you as a financial aid reimbursement. Award rosters can take up to four weeks to process.

Student Health Center

Due to limited resources and a shortage of protective equipment for healthcare professionals, the UNLV Student Health Center (SHC), Student Counseling and Psychological Services (CAPS), the Faculty and Staff Treatment (FAST) Center, and the Student Wellness Laboratory ended in-person visits at 5 p.m. on Monday, March 23, until further notice.

The SHC, CAPS and FAST Center are now providing tele-health and have phone triage available from 8 a.m. to 5 p.m., Monday through Friday. Students can call 702-895-3370 (SHC) or 702-895-3627 (CAPS).

Patients who need in-person or after-hours care can visit the Health Center After Hours Care page for more resources, which include urgent care facilities and emergency rooms near the main UNLV campus.

The UNLV pharmacist will be available by phone at 702-895-0278 and can transfer prescriptions that need to be refilled to a pharmacy of choice for students, faculty and staff.

Please visit the Health & Wellness website for novel coronavirus updates and information about services.

Disability Resource Center

The Disability Resource Center will continue to facilitate accommodations over the phone (702-895-0866) and via email (drc@unlv.edu). Students who need to request additional accommodations for remote learning will need to work with their DRC disability specialist.

UNLV Food Pantry

The year-round UNLV Food Pantry provides non-perishable items to university students, staff, and faculty who need additional food. Pantry hours will be posted on the UNLV Food Pantry website weekly until all pre-packaged bags are distributed. If you need additional assistance, visit the Three Square website.

Office of International Students & Scholars

OISS advisors will continue to work with students remotely via email, phone, and video conferencing. Please find information specific to international students on the OISS coronavirus webpage.

UNLV Bookstore

The UNLV Bookstore is offering free returns on textbook rentals, free shipping on new online orders, and options for free eTextbook access. For more information, visit the Bookstore website.

UNLV Career Services

UNLV Career Services will continue to provide career coaching for students and alumni by phone and web conference via email, Google Hangouts, Zoom, Cisco Webex, or by phone on an appointment-only basis. Visit their Calendly Scheduling Page for appointments and meeting requests.

Expanded JSTOR Open Access Content

To support students, JSTOR is expanding its open access content. Students can access the content, including more than 6,000 e-books and 150 journals, without a login.

Information for Prospective Students

Our Commitment To You

We know that everyone is living through the challenge of COVID-19 right now. We also know that our prospective students have been dramatically impacted by the pandemic and have some unique needs. Though this is an unprecedented experience for everyone, we are working hard to anticipate ways that this virus is impacting prospective students and applicants to mitigate the negative impacts and offer special accommodations to support your admissions process.

Thank you for your interest in graduate education at UNLV! We continue to welcome and review all applications and do not currently anticipate any interruptions to our admission procedures for Summer and Fall 2020. Please note that due to the COVID-19 situation, it may take a little longer than normal for you to receive an admission decision.

Please visit our Future Students webpage for information and apply through the Grad Rebel Gateway. The Graduate Recruitment and Admissions team will continue to operate at normal capacity. Please reach us via phone (702-895-3367) and email (gradadmissions@unlv.edu for domestic students and internationalgrad@unlv.edu for international students).

International Applicants

We understand that some applicants may experience difficulty with obtaining certain admissions requirements, such as transcripts, test scores, foreign credential evaluations, bank letters or financial documentation, etc. We are staying on top of developments, day-by-day, and are here to assist and support you.

Processing of I-20s is proceeding. Due to COVID-19, UNLV has switched to electronically send I-20 forms to student email addresses listed in SEVIS. If there is not an email listed, the UNLV Rebelmail email will be used. The I-20 will be digitally signed and emailed to the student, along with an email from the Office of International Students & Scholars for use during travel. Students who require a paper I-20 must contact internationalgrad@unlv.edu and we will work to accommodate you. If you are experiencing difficulties obtaining a visa appointment, please contact us for deferral options. We are happy to work with you and are eager to have you join our Grad Rebel community.

Every applicant’s situation is unique, so we will handle each case individually. If you are experiencing any issues related to providing documentation, please call us at 702-895-3367 or email internationalgrad@unlv.edu.

English Proficiency

As of April 2, 2020, ETS is offering the TOEFL iBT Special Home Edition test everywhere that TOEFL iBT testing is normally available, with the exception of Mainland China and Iran.

  • PTE and IELTS have closed many testing locations and have not announced any plans to go online. The English Language Center at UNLV has confirmed that they are not going to be able to offer remote versions of the Michigan Test of English Language Proficiency (MTELP) and have canceled all of the in-person offerings that were scheduled for April, May, and June 2020; therefore, we are encouraging applicants to consider the special home edition TOEFL iBT.
  • Effective immediately, the Graduate College will also put the following English Proficiency exception in place for summer and fall 2020 admissions:
    • Students who have expired scores but that are within five years and would otherwise meet our requirements can be admitted conditionally on receipt of official scores or proof and we will refer them to ETS for online version or to ELC for MTELP or wait on official letter stating medium of instruction was English. This will give students admitted for fall 2020 until Sept. 15, 2020 to get us official scores or a letter from their institution stating that the primary medium of instruction of that institution was English.
    • Students may submit the TOEFL MyBest Scores - if the sum of the highest section scores from all valid test dates meets the minimum requirements per the Graduate Catalog, we will accept the MyBest Score as proof of English proficiency.
      • MyBest Scores acceptance is only a temporary option for students during the period of 3/30/2020-8/1/2020.
  • Students who have scores older than five years or those who are unable to take a test/provide alternate proof will be given the following information:
    • Referral to ETS for online TOEFL which is available everywhere except Mainland China and Iran.
    • IELTS, PTE, and TOEFL testing centers in some countries are still open and offering testing with social distancing policies and procedures enacted.
    • Offered a free rollover of the application
  • Students may complete the Duolingo English Test (DET) and must obtain a passing score of 105.
    • Duolingo test is only a temporary option for students during the period of 3/30/2020-8/1/2020 (date TBD if circumstances change)
      • Students must submit the scores to the University of Nevada, Las Vegas - Graduate College
      • Only scores for exams taken between 1/1/2020 and 8/1/2020 will be accepted.
Foreign Credential Evaluations

Many of the NACES-evaluating agencies are still processing documents; however, students may experience delays. Applicants who are unable to meet deadlines due to delays should reach out to internationalgrad@unlv.edu.

Some of the evaluating agencies we have heard from:

  • WES: Has temporarily suspended all in-office operations. If students submitted their documents to the Toronto or New York locations after March 10, they can expect delays.
  • IERF: Is closed until April 19.
  • SpanTran: Staff are working remotely, and they are still completing evaluations during this time. SpanTran’s only delay would be from things that are out of their control (universities abroad shutting down and not being able to respond to them, universities abroad not sending documents, etc.).
  • ECE: Operations are temporarily suspended.
  • Josef Silny & Associates, Inc.: Operations continue, but clients are not able to enter the building.
  • International Education Evaluations, Inc.: Operations continue.

Admission Requirements

Transcripts

Applicants can upload unofficial transcripts directly into their application. We encourage this, as it expedites the processing of the application. We only require official transcripts if you are admitted, and we are more than willing to work with students on extensions for those conditions if delays in obtaining official transcripts arise.

Standardized Test Scores

GMAC (the organization that administers GMAT) is allowing students to reschedule their GMAT exam for free. An online version of the GMAT will be available in mid April.

ETS began administering GRE tests online on March 27.

  • ETS is temporarily waiving all rescheduling fees for test takers.
  • The April 4 GRE Subject Test has been canceled worldwide. Students scheduled to test will receive an email alert and be issued a refund through ETS. GRE administration dates for 2020-21 will be published in April and registration will open July 1, 2020 on the ETS website.
Students Admitted with Conditions/Provisions

If you are admitted with any conditions or provisions, as specified on your Certificate of Admission, and you are experiencing difficulty satisfying those requirements, please contact gradadmissions@unlv.edu, and we will work with you and your department on available options.

Immunization Requirements

Immunizations are still required, pursuant to NSHE guidelines, so students who are not in compliance will get an immunization hold on their registration. Given the current circumstances and challenges getting vaccines or records, the Office of the Registrar will work with students on an individual basis to suspend holds and provide a window to register. For assistance with immunization requirements, students should email registrar@unlv.edu and use Immunization Assistance in their subject line.

Information for Graduate Assistants (GAs)

Our Commitment To You

We know that everyone is living through the challenge of COVID-19 right now. We also know that our graduate community has been dramatically impacted by the pandemic and that our Grad Rebel GAs have some unique needs. Though this is an unprecedented experience for everyone, we are working hard to anticipate ways that this virus is impacting graduate students and GAs to mitigate the negative impacts by offering special accommodations, extended deadlines, new services, and emergency funding.

Please know that our top priority is to support our students and GAs. Below, you will find information, resources, and a number of special guidelines and accommodations that we’ve adopted to help you over these unanticipated hurdles.

We may have missed something. You may face a challenge we haven’t anticipated. If so, we need to hear from you because we’ll do our very best to help resolve the problem, address the issue, or improve upon a situation that is holding you back. So please email us at graduate.dean@unlv.edu or call 702-895-0446 and let us know what questions you still have or what additional assistance you may need. We’ll do our very best to help whenever and wherever we can.

Please also reference the UNLV Remote Work webpage and the Division of Research COVID-19 webpage for additional resources.

Information For Different Types Of GAs

Graduate Teaching Assistants

UNLV transitioned to remote/virtual instruction beginning Monday, March 23. OIT is providing workshops and support to assist instructors with shifting their content to remote/online delivery. Faculty and teaching staff support is available through the Faculty Center, Information Technology Teaching & Working Remotely, and Online Education. WebCampus shells are available for all Spring 2020 courses. The Provost’s office will follow up regarding course requirements through the transition. You also may receive communications from your dean that will address needs specific to your school, college, or program. Students registered with the Disability Resource Center who need assistance during this transition should call 702-895-0866 or email drc@unlv.edu.

Respondus LockDown Browser is a customized browser that increases the security of test delivery in WebCampus. When students use Respondus LockDown Browser to access an exam, they are unable to print, copy, go to another URL, or access other applications. Once an assessment is started, students are locked into it until it’s submitted for grading. Learn more.

You may also find The Chronicle of Higher Education’s Coping With Coronavirus: How faculty members can support students in traumatic times helpful.

Graduate Research Assistants

Please see the Research webpage for guidance and information about lab research protocols, IRB, and other guidance to support the continuation of faculty and graduate student research. We ask that GA supervisors make accommodations for remote work and other types of flexibility in support of GAs who are not feeling well or who are more vulnerable to COVID-19. If you have questions, please reach out to gradcollege@unlv.edu and we will assist on a case-by-case basis.

Professional Development Graduate Research Assistants

Professional Development Graduate Research Assistants are GAs who work on campus, primarily in non-academic units. Please work with your direct supervisor to get direction about work and other details, and if you have any concerns regarding your schedule. We ask that GA supervisors make accommodations for remote work and other types of flexibility. If you have questions, please reach out to gradcollege@unlv.edu and we will assist on a case-by-case basis.

Community Internship Graduate Assistants

Community Internship Graduate Assistants are funded by community partners in the private, public, and non-profit sectors. While CIGAs are under contract at the university, they gain experience as interns at a placement site off-campus. As of now, there are no changes to CIGA work schedules. Please work with your direct supervisor to get direction about work, work location, and other details, and if you have any concerns regarding your schedule. We ask that GA supervisors make accommodations for remote work and other types of flexibility in support of GAs. If you have questions, please reach out to gradcollege@unlv.edu and we will assist on a case-by-case basis.

Information For All GAs

GA Checks

GA stipends and paychecks will be disbursed on a normal schedule.

GA Enrollment

Graduate assistants should continue to attend courses via the remote/virtual instruction determined by your faculty to maintain the mandatory 6 graduate credit enrollment. We are asking faculty members to be flexible and understanding when accommodating students’ needs. If you have any questions about enrollment requirements, please email gradfinancialsvc@unlv.edu.

GA Sick Leave

Graduate assistants do not have a formal annual leave or sick leave benefit. That said, we are very sensitive to the needs of our graduate assistants and ask GA supervisors to act with empathy and understanding, and support GA needs as they arise with respect to their health and well-being. GAs and their supervisors/departments should work together to determine the best course of action if a student is unable to continue with their normal job duties due to illness, lab closure, or other unexpected situations. Please contact us with questions and we will gladly assist on a case-by-case basis.

GA Handbook

All procedures and GA policies can be found in the GA Handbook. This handbook will also provide contact information for your GA Program Coordinator and anyone else at the Graduate College you may need to reach out to.

GA Loans

Graduate assistants may apply for a GA emergency loan for up to $500. This loan is paid back through your GA paycheck. For Spring 2020, the last day to apply for the GA emergency loan is April 17, 2020. To receive access to the online GA emergency loan application please email gradfinancialsvc@unlv.edu.

AY20-21 GA Appointments

Graduate assistant appointments and offer letters for Fall 2020 and Spring 2021 should continue with no interruption. May 15, 2020 is the recommended deadline for departments to submit appointments for Summer and Fall 2020.

Information for Graduate Faculty & Staff

Our Commitment To You

We know that everyone is living through the challenge of COVID-19 right now. We also know that our graduate community has been dramatically impacted by the pandemic and that graduate faculty and staff have some unique needs. Though this is an unprecedented experience for everyone, we are working hard to anticipate ways that this virus is impacting graduate students, faculty, and staff, and to mitigate the negative impacts by offering special accommodations, extended deadlines, new services, and emergency funding.

Please know that our top priority is to support you and help your students continue to progress in their programs. Below, you will find information, resources, and a number of special guidelines and accommodations that we’ve adopted to help you over these unanticipated hurdles.

We may have missed something. You may face a challenge we haven’t anticipated. If so, we need to hear from you because we’ll do our very best to help resolve the problem, address the issue, or improve upon a situation that is holding you back. So please email us at graduate.dean@unlv.edu or call 702-895-0446 and let us know what questions you still have or what additional assistance you may need. We’ll do our very best to help whenever and wherever we can.

Please also visit the UNLV COVID-19 Information for Faculty webpage; the UNLV Remote Work webpage; and the Division of Research COVID-19 webpage for additional resources.

Recruitment

  • We are moving all of our scheduled workshops online. Our calendar is being updated with all online workshop information. 
  • We recommend that departments move any in-person events or interviews to remote events. Webex has video, phone, and chat capabilities and is a free service provided by OIT for UNLV faculty/staff. Kira Talent is another way you can move your applicant interviews online. The Graduate College has pre-recorded interview questions across a wide range of competencies that you can use to interview applicants to your programs. We can set up a Kira interview for you fairly easily. Contact Elizabeth Jost at elizabeth.jost@unlv.edu to learn more.
  • We are putting together new online content for prospective students. We plan to host online chat hours every day, and daily mini admissions workshops. We will finalize our content and messaging soon and then update the information here and message all grad coordinators, UNLV partners, and external community partners about our new offerings. Stay tuned!
  • Prospective students should still email gradrecruitment@unlv.edu. Our grad recruiter and recruitment GAs will be setting up virtual meetings on the phone or via Webex to help prospective students with their graduate school goals!
  • The deadline for recruitment awards has been extended from May 1, 2020 to June 1, 2020. 
    • To offer a recruitment award at the time of admission: 
      • On the Admit page of the Department Admissions Review Page, you will see a section called “Recruitment Award.” Select “Yes” to this question.
      • A pull-down list will populate. Please select the amount that you would like to award the student.
      • Graduate Financial Services will review and confirm the amount and make sure the scholarship is added to the letter.
  • To offer a recruitment award to a student you’ve already extended an offer of admission to: 
    • Email gradfinancialsvc@unlv.edu with your recruitment award nominations. To be processed, these appointment emails must include the following:
      • The subject line of the email must be: RECRUITMENT SCHOLARSHIP NOMINATION - YOUR DEPARTMENT'S NAME.
      • Please be sure that the Chair and Graduate Coordinator either send the email or are cc’d on it.
      • In the body of the email, please clearly provide the following information:
        1. Name of the awardee(s)
        2. Awardee NSHE IDs
        3. Amount of award for each awardee
      • If possible, please send all of your recruitment awards at the same time, in the same email.
  • Reach out to gradfinancialsvc@unlv.edu if you have any questions about the recruitment award program

Admissions

The application for admission is fully online and the Graduate College admissions team continues to welcome and review all applications. We do not currently anticipate any significant interruptions to our admission procedures for Summer and Fall 2020 and we strongly encourage graduate coordinators and faculty in graduate programs to continue with their holistic admissions reviews and submit their admissions recommendations in a timely manner.

Application Deadlines

The Graduate College will support application deadline extensions for programs, should doing so be a necessary and strategic change that supports summer/fall admissions. Please email gradadmissions@unlv.edu with any requests you may have, or to extend program or certificate deadlines.

Rollovers and Deferrals

We are more than willing to work with departments and will allow flexibility with rollovers and deferral requests. If departments would like to offer a student an off-cycle start like spring or summer, we can help you accommodate your students, too.

Students Admitted with Conditions/Provisions

If you have students who were admitted with any conditions or provisions, as specified on their Certificate of Admission, who are experiencing difficulty satisfying those requirements, please contact gradadmissions@unlv.edu, and we will work with you and your student on available options, such as deadline extensions, course substitutions, etc.

Transcripts

As a reminder, applicants can upload unofficial transcripts directly into their application. We encourage this, as it expedites the processing of the application. We only require official transcripts if the student is admitted, and we are more than willing to work with students on extensions for those conditions if delays in obtaining official transcripts arise.

Departmental Admissions Requirements

Our Graduate Admissions team will continue to evaluate applications and enforce University minimum graduate admission requirements. However, we endorse departments to make temporary changes to their department admissions requirements for summer and fall 2020 applicants to alleviate application barriers caused by COVID-19.

  • Standardized Test Scores: Flexibility for deadlines for GRE and GMAT scores by departments are encouraged. We are more than willing to work with you on conditional admissions for students if you want to admit on the condition that they submit GRE/GMAT scores by a future date, and/or waivers of these requirements for summer/fall 2020 admissions. Reach out to us at gradadmissions@unlv.edu for assistance.
    • GMAC (administers GMAT) is allowing students to reschedule their GMAT exam for free.
    • ETS began administering GRE tests online on March 27. 
      • ETS is temporarily waiving all rescheduling fees for test takers. 
      • The April 4 GRE Subject Test has been canceled worldwide. Students scheduled to test will receive an email alert and be issued a refund through ETS. GRE administration dates for 2020-21 will be published in April and registration will open July 1, 2020 on the ETS website.
  • Letters of Recommendation: If applicants are unable to get certain letters of recommendation because their recommendation providers are overwhelmed with added work due to moving their courses online, or if those letters will be delayed, we are more than willing to work with you on conditional admissions for students if you want to admit on the condition that the letters are received by a future date, and/or waivers of these requirements for summer/fall 2020 admissions. Reach out to us at gradadmissions@unlv.edu for assistance.

Admission decision timeliness is more important than ever - our team is set up remotely and happy to help with any issues you may be experiencing. Reach out to us at gradadmissions@unlv.edu or 702-895-3367. We’re here to help!

International Students

As you may be aware, many international applicants are deeply affected by this situation. We are monitoring student concerns; coordinating closely with the Office of International Students and Scholars; and following updates from IELTS, ETS, and numerous other international and admissions organizations. We continue to welcome international applicants and fully anticipate the ability to admit and enroll them. We will keep graduate coordinators fully informed as we get more guidance from the federal government about visa processing times.

With departmental consent, we will do our best to accommodate international student applications after the international application deadline on a case-by-case basis. However, entering admissions decisions as early as possible is recommended, as international students are experiencing increased delays and low availability of visa appointments abroad. Early and timely decisions are more important than ever.

We are advising any international students who are unable to obtain visas due to delays or unavailability in visa appointments to contact us. We will work with individual students and departments on admission deferral options.

English Proficiency

As of April 2, 2020, ETS is offering the TOEFL iBT Special Home Edition test everywhere that TOEFL iBT testing is normally available, with the exception of Mainland China and Iran.

  • PTE and IELTS have closed many testing locations and have not announced any plans to go online. The English Language Center at UNLV has confirmed that they are not going to be able to offer remote versions of the Michigan Test of English Language Proficiency (MTELP) and have canceled all of the in-person offerings that were scheduled for April, May, and June 2020; therefore, we are encouraging applicants to consider the special home edition TOEFL iBT.
  • Effective immediately, the Graduate College will also put the following English Proficiency exception in place for summer and fall 2020 admissions:
    • Students who have expired scores but that are within five years and would otherwise meet our requirements can be admitted conditionally on receipt of official scores or proof and we will refer them to ETS for online version or to ELC for MTELP or wait on official letter stating medium of instruction was English. This will give students admitted for fall 2020 until Sept. 15, 2020 to get us official scores or a letter from their institution stating that the primary medium of instruction of that institution was English.
    • Students may submit the TOEFL MyBest Scores - if the sum of the highest section scores from all valid test dates meets the minimum requirements per the Graduate Catalog, we will accept the MyBest Score as proof of English proficiency.
      • MyBest Scores acceptance is only a temporary option for students during the period of 3/30/2020-8/1/2020.
    • Students who have scores older than five years or those who are unable to take a test/provide alternate proof will be given the following information:
      • Referral to ETS for online TOEFL which is available everywhere except Mainland China and Iran.
      • IELTS, PTE, and TOEFL testing centers in some countries are still open and offering testing with social distancing policies and procedures enacted.
      • Offered a free rollover of the application 
    • Students may complete the Duolingo English Test (DET) and must obtain a passing score of 105.
      • Duolingo test is only a temporary option for students during the period of 3/30/2020-8/1/2020 (date TBD if circumstances change)
        • Students must submit the scores to the University of Nevada, Las Vegas - Graduate College
        • Only scores for exams taken between 1/1/2020 and 8/1/2020 will be accepted.
Foreign Credential Evaluations

Many of the NACES-evaluating agencies are still processing documents; however, students may experience delays. Applicants who are unable to meet deadlines due to delays should reach out to internationalgrad@unlv.edu.

Some of the evaluating agencies we have heard from:

  • WES: Has temporarily suspended all in-office operations. If students submitted their documents to the Toronto or New York locations after March 10, they can expect delays.
  • IERF: Is closed until April 19.
  • SpanTran: Staff are working remotely, and they are still completing evaluations during this time. SpanTran’s only delay would be from things that are out of their control (universities abroad shutting down and not being able to respond to them, universities abroad not sending documents, etc.).
  • ECE: Operations are temporarily suspended.
  • Josef Silny & Associates, Inc.: Operations continue, but clients are not able to enter the building.
  • International Education Evaluations, Inc.: Operations continue.

Working In This New Environment

Online Teaching

The Faculty Center, Office of Information Technology, and Office of Online Education have teamed up to offer support in transitioning to online teaching. 

Online Mentoring

Faculty are encouraged to continue providing mentorship to graduate students during this time remotely via phone, email, or platforms such as Webex, Google Hangouts, and Slack. Please reach out if you need assistance finding information about remote communication options or resources. You may also find The Chronicle of Higher Education’s Coping With Coronavirus: How faculty members can support students in traumatic times helpful.

Curriculum

We are committed to providing continued support to faculty who are interested in curricular development or changes during this time. Whether you are interested in making changes or creating new courses or programs via Curriculog, our curricular team will continue to offer support remotely. We will continue to hold Graduate Programs and Course Review Committee meetings as scheduled, but all the meetings will be held remotely using Webex. Committee members and guests will be sent invitations and information about the meetings in the near future. If you have any questions or need assistance, please contact gradcurriculum@unlv.edu

Catalog and Handbooks

A friendly reminder that submissions for changes to program handbooks and descriptive program sections for the 2020-21 Graduate Catalog will still be accepted until April 1, 2020. If you require special accommodations, please contact gradcurriculum@unlv.edu.

Non-essential domestic and international travel

UNLV is discouraging all non-essential business travel to domestic and international destinations and is asking individuals to check travel advisories issued by the U.S. Department of State and the U.S. Centers for Disease Control and Prevention before and during travel. This is a rapidly evolving situation, and any travel could result in restrictions on your return, such as quarantine, based on the situation at that time. If you are planning to travel to an international destination, be aware you may face unpredictable circumstances, travel restrictions, and challenges returning home or accessing health care while abroad.

Keeping Students Enrolled & Progressing

DocuSign Forms & Processes

The Graduate College will process all forms as usual. We do not anticipate any delays in this area. However, if any form signers are unable to sign sensitive forms that will slow a student’s progression or delay their degree completion if not signed promptly, the Graduate College will accept an email request to graduate.dean@unlv.edu to explain the situation and request that we temporarily bypass the unavailable person’s signature. To ensure transparency and document that the request has full department support, any such email request should be sent by, or include a cc: to, at least three of the following people: 1) the graduate coordinator; 2) the department chair; 3) the student’s advisory committee chair; 4) the academic dean or associate dean.

Department Milestone Results Tracking Form

At the request of graduate coordinators, the Graduate College created a new form, Department Milestone Results Tracking, in the Grad Rebel Gateway to assist departments with digitizing some of their paper forms, like qualifying and comprehensive exam forms. Please review the Department Milestone Results Tracking guide for more information.

Graduate Student Academic Appeals

The Graduate College will continue to receive, review, and adjudicate academic appeals. We anticipate no interruption in these services. 

Ombuds & Non-academic Advising Services

We will continue to provide graduate students with support and non-academic advisement via email, telephone, and online. Students should feel free to reach out to gradrebel@unlv.edu to arrange an appointment.

Emergency Retention Awards for Financial Assistance to Graduate Students

Graduate students experiencing financial hardship due to the COVID-19 outbreak are encouraged to apply for an Emergency Retention Award through the Graduate College. Our emergency fund is intended to provide student support when other financial resources have been exhausted and students have a documented need. Emergency retention awards can be used for anything that helps students stay enrolled and progress in their program. Do students need software or a WiFi hotspot? Do they have unexpected health bills? Do they need short-term funds to help meet basic needs? We're here to help. Please note that COVID-19-related requests will not count against the standard Emergency Retention Award policy of only one request per graduate student over the course of their graduate career. We will review each applicant's circumstances on a case-by-case basis and help in any way possible.

Scholarships and Fellowships

Recipients of UNLV scholarships and fellowships for the 2020-21 academic year have been notified. The COVID-19 outbreak does not impact these awards.

Requests to Change Spring 2020 Courses to S/U Grading

Following similar actions by colleges and universities across the U.S., all Nevada System of Higher Education institutions will make the "S/U" grading option available to all students for the Spring 2020 semester.

Instructors will submit final course letter grades for Spring 2020 courses, as usual, no later than 4 p.m. on Tuesday, May 19, 2020. Once letter grades have posted in MyUNLV, students will be permitted to submit a petition to change the grading basis to S/U for any or all Spring 2020 courses, except for those modular courses that ended before March 16, 2020. Petitions may be submitted only after final grades are posted.

These forms, which will be available in the Grad Rebel Gateway, will be accepted starting on Wednesday, May 20, 2020 (after Spring 2020 semester grades are posted) through 5 p.m. on Friday, June 5, 2020.

Once a student’s request has been approved, the grading basis cannot be changed back to a letter grade. Official transcripts requested after the petition is processed will reflect only the “S” or “U” grade, and not the original letter grade.

Graduate students petitioning for a change of grading basis should discuss the implications of S/U grading with their faculty advisor and Graduate Coordinator. Graduate students also may discuss the change in grading basis with their Graduate College RPC coordinator to understand the impact on GPA and degree requirements, and with Financial Aid to understand the impact on loans and awards.

Once submitted electronically, requests from graduate students will then be processed by the Graduate College and the Office of the Registrar, and the appropriate “S” (“B-” or better) or “U” (“C+” or lower) grade will be applied in MyUNLV to each course for which a student requested the change in grading basis. Graduate students in most programs (some may be exempt due to licensure requirements) will be permitted to count up to six credits of “Satisfactory” graded coursework from Spring 2020 toward master’s or doctoral degree requirements.

Summer and Fall Enrollment

UNLV remains open for enrollment in future semesters. Summer sessions 1 & 2 will be delivered via remote instruction. Should there be any further interruptions due to COVID-19, we will continue to make appropriate accommodations.

Professional Development Academy

The Graduate Student Services team is working to bring students alternative options so that they may complete their Professional Development Academy programs successfully. See information for current students above for additional information about how our workshops, programs, and certificates are moving online.

Graduating Students

Graduation Deadlines

To encourage students to proceed with spring graduation, the Graduate College is extending spring 2020 deadlines. We advise students to work with their advisory committee, advisor, and/or graduate coordinator to determine appropriate timelines to complete your culminating experience this semester.

If you have applied for summer 2020 graduation and wish to have your application moved to spring 2020 in light of these extensions, please email grad.rpc@unlv.edu by Friday, May 1, 2020, and we would be happy to accommodate.

Please note that for students completing a thesis, dissertation, or doctoral project, listed below are: the original deadlines → the first extension we made in response to COVID-19 → the current, further extended deadline. Please work toward the current, further extended deadline listed if you plan to graduate this semester.

Students Not Completing a Thesis, Dissertation, or Doctoral Project
  • Monday, May 4, 2020 → Friday, May 15, 2020
    • Last day for students in non-thesis tracks to submit the completed culminating experience results form to the Graduate College.
Students Completing a Thesis, Dissertation, or Doctoral Project
  • Monday, April 13, 2020 → Friday, May 1, 2020 → Friday, May 15, 2020
    • Last day to defend thesis, dissertation, or doctoral project
  • Monday, April 20, 2020 → Friday, May 8, 2020 → Friday, May 22, 2020
    • Last day to submit the complete and properly formatted copy of thesis or dissertation to the Graduate College for final format review. Culminating experience results forms for students completing a thesis, dissertation, or doctoral project must be submitted to the Graduate College by this date.
  • Monday, May 4, 2020 → Friday, May 22, 2020 → Friday, June 5, 2020
    • Last day to submit thesis/dissertation format revisions to the Graduate College. All final, properly formatted theses, dissertations, and doctoral projects must be submitted to the Graduate College via email by the end of the day. Please see the Thesis/Dissertation Format Review page for more details.
  • Monday, May 11, 2020 → Friday, May 29, 2020 → Friday, June 12, 2020
    • Last day for electronic submission of final thesis/dissertation/doctoral project (with formatting pre-approved by the Graduate College) to ProQuest.
Applications for Graduation

We will allow one free rollover/roll-back for summer graduates who would now like to graduate in spring 2020 using our extended deadlines. We will also provide a rollover for spring graduates to complete their degree in summer or fall, if it is impossible for them to graduate in spring 2020. We do not encourage spring graduates to rollover to summer or fall, unless absolutely necessary, as they will still be required to enroll in the semester in which they graduate.

Comprehensive, Preliminary, Department Exams, and Culminating Experiences

We defer to individual academic departments and faculty to work with students to determine whether rescheduling or moving comprehensive, preliminary, or other exams/culminating activities online is appropriate. We encourage programs to accommodate online remote oral exams and other culminating experiences so that students are not unduly delayed in their degree progression despite the current situation. We advise that any changes to these activities be applied uniformly to students graduating in a single term in a fair and equitable manner. Finally, we strongly encourage faculty and graduate programs to support students’ continued progression and timely completion despite the changes to campus operations.

Thesis/Dissertation Office Hours: For Formatting & Submission Help

The Graduate College does not anticipate any changes to thesis/dissertation office hours, which are currently held remotely on Tuesdays and Thursdays from 12-2 p.m. Email grad.td@unlv.edu at least 48 hours in advance to schedule a time to meet online.

Online Thesis/Dissertation Defenses

Given current events, all thesis/dissertation defenses must be held remotely via an online web conference.

For remote defenses, programs should utilize UNLV’s Webex online meeting platform and share the call-in and link information to ensure there is a public component of their defense. If the student and faculty committee members have individual Zoom accounts and prefer this platform, they may use it; however, UNLV does not have a contract with Zoom so there is no support available for this platform through OIT. Also, please be aware of the “Zoombombing” trend. Either way, the Webex (or Zoom) meeting information for the defense will need to be sent to gradrebel@unlv.edu when announcing the date/time of the defense at least seven days in advance.

We encourage students to work with a member of their committee, usually the committee chair or designee committee member, who is comfortable using Webex to set up a Webex room for the remote defense. If this is not possible, please email gradrebel@unlv.edu for assistance.

View the UNLV Webex webpage and the following Webex guides for more information.

Tips for a successful online defense:

  • The student's advisory chair should be the host so they can control Webex and the meeting.
  • Log into Webex (or Zoom) at least 15 minutes prior to the defense so that you can play around with Webex to become familiar and comfortable with the system.
  • Practice with the screen share option so that the presenter can share her/his slides that way; or, be sure that the webcam can see the presentation if it’s projected remotely by a meeting participant.
  • During the committee's deliberations, move the student into the lobby in Webex. The student will not be able to hear or see any of the deliberations. The student can then be moved back into the meeting area once the committee has finished deliberations. It is essential that the advisory chair has the host functions in order to be able to do this. Transferring the host functions to the chair may not work.
  • Make sure to know how to mute and unmute participants on the call. The host can control this function and it is important to do so to avoid unnecessary noise and disruptions. You can mute everyone at once. 
  • During the Q&A, ask individuals who have questions to unmute their line individually to minimize background noise.
  • Turn on the chat function and a chat bar will open on the right side of your screen.
  • The advisory chair, or a committee member, should monitor the chat function during the presentation so that the student does not have to do that.
  • Always turn off call cameras except that of the presenter. This preserves bandwidth and decreases the chance of interruptions due to poor connections, screen freezes, mic fails, etc.
  • In audio/video preferences, select the setting in Webex where there is no beep when audience members enter and exit the presentation. This minimizes disruptions and distractions.
  • Be mindful that when the screen freezes or stops working that information needs to be repeated. 
  • Be patient and flexible; no one chose this, but we’ll get through it together.

(Thanks to Dr. Melva Thompson Robinson for sharing many of these suggestions.)

Extension of Withdrawal Deadline

In an effort to provide students with greater flexibility as UNLV adjusts to remote instruction and students deal with potential health and economic impacts of the COVID-19 pandemic, we are extending the last day to drop or withdraw from classes (without a refund) or change from credit to audit by one week. The new deadline to drop a class or withdraw completely from classes is Friday, April 10, 2020 (previously Friday, April 3, 2020). Drops and withdrawals will not be allowed after this date, even with instructor approval. This deadline does not apply to modular or mid-semester courses.

GA Information

Graduate Teaching Assistants

UNLV transitioned to remote/virtual instruction beginning Monday, March 23. OIT is providing workshops and support to assist instructors with shifting their content to remote/online delivery. Faculty and teaching staff support is available through the Faculty Center, Information Technology Teaching & Working Remotely, and Online Education. WebCampus shells are available for all Spring 2020 courses. The Provost’s office will follow up regarding course requirements through the transition. GAs may receive communications from your dean that will address needs specific to your school, college, or program. Students registered with the Disability Resource Center who need assistance during this transition should call 702-895-0866 or email drc@unlv.edu.

They may also find The Chronicle of Higher Education’s Coping With Coronavirus: How faculty members can support students in traumatic times helpful.

Graduate Research Assistants

Please see the Research webpage for guidance and information about lab research protocols, IRB, and other guidance to support the continuation of faculty and graduate student research. We ask that GA supervisors make accommodations for remote work and other types of flexibility in support of GAs who are not feeling well or who are more vulnerable to COVID-19. If you have questions, please reach out to gradcollege@unlv.edu and we will assist on a case-by-case basis.

Professional Development Graduate Research Assistants

Professional Development Graduate Research Assistants are GAs who work on campus, primarily in non-academic units. PDGRAs should work with their direct supervisor to get direction about work and other details, and if they have any concerns regarding their schedule. We ask that GA supervisors make accommodations for remote work and other types of flexibility. If you have questions, please reach out to gradcollege@unlv.edu and we will assist on a case-by-case basis.

Community Internship Graduate Assistants

Community Internship Graduate Assistants are funded by community partners in the private, public, and non-profit sectors. While CIGAs are under contract at the university, they gain experience as interns at a placement site off-campus. As of now, there are no changes to CIGA work schedules. CIGAs should work with their direct supervisor to get direction about work, work location, and other details, and if they have any concerns regarding their schedule. We ask that GA supervisors make accommodations for remote work and other types of flexibility in support of GAs. If you have questions, please reach out to gradcollege@unlv.edu and we will assist on a case-by-case basis.

GA Checks

GA stipends and paychecks will be disbursed on a normal schedule. 

GA Enrollment

Graduate assistants should continue to attend courses via the remote/virtual instruction determined by their faculty to maintain the mandatory 6 graduate credit enrollment. We are asking faculty members to be flexible and understanding when accommodating students’ needs. If you have any questions about enrollment requirements, please email gradfinancialsvc@unlv.edu

GA Sick Leave

Graduate assistants do not have a formal annual leave or sick leave benefit. That said, we are very sensitive to the needs of our graduate assistants and ask GA supervisors to act with empathy and understanding, and support GA needs as they arise with respect to their health and well-being. GAs and their supervisors/departments should work together to determine the best course of action if a student is unable to continue with their normal job duties due to illness, lab closure, or other unexpected situations. Please contact us with questions and we will gladly assist on a case-by-case basis.

GA Handbook

All procedures and GA policies can be found in the GA Handbook. This handbook will also provide contact information for GA Program Coordinators and anyone else at the Graduate College GAs may need to reach out to. 

GA Loans

Graduate assistants may apply for a GA emergency loan for up to $500. This loan is paid back through their GA paycheck. For Spring 2020, the last day to apply for the GA emergency loan is April 17, 2020. To receive access to the online GA emergency loan application please email gradfinancialsvc@unlv.edu.

AY20-21 GA Appointments

Graduate assistant appointments and offer letters for Fall 2020 and Spring 2021 should continue with no interruption. May 15, 2020 is the recommended deadline for departments to submit appointments for Summer and Fall 2020.

Campus Updates & Resources (Also See Links In Box On Top Right Of Page)

Non-essential domestic and international travel

UNLV has suspended indefinitely all individual student international travel and all faculty-led student group travel, as well as non-essential domestic travel. This includes study abroad programs; the Study Abroad International Programs office is notifying and working with affected students. If you have any travel plans, please check and monitor travel advisories before and during your trip, including from the CDC and U.S. Department of State. We are in a rapidly evolving situation. Any travel, even domestically, could result in restrictions on your return, such as quarantine, based on the situation at that time. If you are planning to travel to an international destination, be aware you may face unpredictable circumstances, travel restrictions, and challenges returning home or accessing health care while abroad.

If you have received a campus grant to support research or conference travel, please reach out to the funding group for advisement and next steps. We are encouraging decisions that support student financial well-being, as conference cancelations and travel restrictions are beyond anyone’s control. Please reach out if you have specific questions or to request guidance.

Emergency Requests for Software & WiFi Access

To support remote working, the Office of Information Technology has coordinated temporary remote software licensing. A list of all software available to UNLV students is here. If there is software that students need access to during this pandemic and it is not available through UNLV, students should consider submitting an Emergency Retention Award application requesting funds to cover the cost of leasing or purchasing what they need. See above for additional information about the Emergency Retention Awards.

We are assessing graduate students' need for access to software not provided by UNLV and/or WiFi hotspots to continue their progression in their program. Students should complete this webform to let us know about their specific needs.

Teaching and Academic Integrity

Please review the university’s guidance on this topic (under Academic Integrity).

Respondus LockDown Browser is a customized browser that increases the security of test delivery in WebCampus. When students use Respondus LockDown Browser to access an exam, they are unable to print, copy, go to another URL, or access other applications. Once an assessment is started, students are locked into it until it’s submitted for grading. Learn more.

Campus Housing

Housing & Residential Life is assisting students, on a case-by-case basis, who need items that were left in campus housing. Please contact housing@unlv.edu.

Academic Achievement Awards Ceremony

UNLV’s 2020 Annual Academic Achievement Awards Ceremony, scheduled for April 28, will be rescheduled for the fall.

Health & Wellness

Due to limited resources and a shortage of protective equipment for healthcare professionals, the UNLV Student Health Center (SHC), Student Counseling and Psychological Services (CAPS), the Faculty and Staff Treatment (FAST) Center, and the Student Wellness Laboratory ended in-person visits at 5 p.m. on Monday, March 23, until further notice.  

The SHC, CAPS and FAST Center are now providing tele-health and have phone triage available from 8 a.m. to 5 p.m., Monday through Friday. Students can call 702-895-3370 (SHC) or 702-895-3627 (CAPS). Patients who need in-person or after-hours care can visit the Health Center After Hours Care page for more resources, which include urgent care facilities and emergency rooms near the main UNLV campus. 

The UNLV pharmacist will be available by phone at 702-895-0278 and can transfer prescriptions that need to be refilled to a pharmacy of choice for students, faculty and staff.

Please visit the Health & Wellness website for novel coronavirus updates and information about services.

Disability Resource Center

The Disability Resource Center will continue to facilitate accommodations over the phone (702-895-0866) and via email (drc@unlv.edu). Students who need to request additional accommodations for remote learning will need to work with their DRC disability specialist. 

UNLV Food Pantry

The year-round UNLV Food Pantry provides non-perishable items to university students, staff, and faculty who need additional food. Pantry hours will be posted on the UNLV Food Pantry website weekly until all pre-packaged bags are distributed. If you need additional assistance, visit the Three Square website

Office of International Students & Scholars

OISS advisors will continue to work with students remotely via email, phone, and video conferencing. Please find information specific to international students on the OISS coronavirus webpage.

UNLV Bookstore

The UNLV Bookstore is offering free returns on textbook rentals, free shipping on new online orders, and options for free eTextbook access. For more information, visit the Bookstore website

UNLV Career Services

UNLV Career Services will continue to provide career coaching for students and alumni by phone and web conference via email, Google Hangouts, Zoom, Cisco Webex, or by phone on an appointment-only basis. Visit their Calendly Scheduling Page for appointments and meeting requests.

Expanded JSTOR Open Access Content

To support students, JSTOR is expanding its open access content. Students can access the content, including more than 6,000 e-books and 150 journals, without a login.