Sponsorships

General Information

One of the most important services the GPSA offers for UNLV graduate and professional students is the allocation of funds for graduate and professional research, conference/event travel, and other scholarly activities. This service is intended to provide support for projects that directly affect a student's degree program as well as make a contribution to the scholar's field.

Applicants are eligible for up to 3 research and/or travel sponsorship awards per academic year (fall to summer semester) and may submit only one application for each sponsorship cycle.

The annual maximum amount any student may be awarded is $1,250.00.

Applicants should understand that this is a competitive application process. Students submitting funding requests should stringently follow the application components to ensure equitable footing. Incomplete or erroneously compiled applications will automatically be disqualified from the request pool. No incomplete applications will be accepted.

Notification letters for all sponsorship applications, both regular cycle and emergency, will be sent out within 4-5 weeks after submission deadline. No information regarding an application's status is available before that date. We thank you in advance for your patience.

For more information please contact the GPSA Vice President and Chair of the Sponsorship Committee at gpsavp@unlv.edu, and/or the GPSA Manager at gpsa@unlv.edu.

Sponsorship Deadlines and Cycle Dates

All applications will need to be submitted online via Qualtrics. We recommend reviewing the instructions and information for the cycle you will be applying for. Use the checklist in each instruction sheet as a guide to ensure a complete application. Gather the materials ahead of time, then proceed to the online application to submit.

All applications are due at 11:59 PM (PST) on the day of the deadline. 

For research or conference/event travel during the academic year, application deadlines are as follows:

  • September 15th for activity start dates occurring in November, December, and January.
  • November 15th for activity start dates occurring in February, March, and April.
  • March 15th for activity start dates occurring in May, June, and July.
  • June 15th for activity start dates occurring in August, September, and October.

Application, Instructions & Information

 

Conference/Event/Research Travel Application –Regular Cycle

Use this application when requesting funds for travel to a conference/event or other venue where you will present your scholarly work.

Research Application – Regular Cycle

Use this application when requesting funds for materials and other activities directly related to research.

Emergency Cycle

Use this application when requesting funds in situations where you were unable to apply during the regular sponsorship cycle. Additional information can be found on the “emergency sponsorship website”.

Sponsorship Reimbursement Guidelines

GPSA sponsorship funding is reimbursement for costs incurred after return from travel or purchasing of materials. Upon return from travel, submit your award letter and two original documents as proof of attendance via this GPSA Sponsorship reimbursement form. Please send any questions to gpsa@unlv.eduNOTE: Project funding sponsored by the GPSA expires 12 months from the date of the award letter. Reimbursement requests must be submitted within this time frame or the award amount will be forfeited.

TRAVEL (CONFERENCE/EVENT) REIMBURSEMENTS

You must provide two items as proof of attendance in order to process your reimbursement. Do not submit receipts purchased under someone else’s credit card. Examples are provided below:

  1. Airline Itinerary: The receipt emailed to you from the airline. Must show the time/day you leave and return, the amount paid, and proof-of-payment (i.e. last four digits of your credit card and kind of card used).
  2. Hotel Folio: The final receipt from the hotel that details expenses (i.e. room rate, taxes, room service charges, etc.). Must show dates of stay, the amount paid, and proof-of-payment.
    1. If you share a room with a colleague: You must pay for your share of the room using a method under your name. You must show proof-of-payment; i.e. hotel folio must indicate this split charge, Airbnb split charge, or transfer of funds to colleague via electronic method such as Venmo or PayPal along with hotel folio/lodging receipt explaining how you split the charge.
  3. Conference Registration: The registration receipt for your conference. Must show proof-of-payment. Note that the GPSA cannot reimburse conference membership fees.

General notes on proof-of-payment: For cash payments, receipts showing cash payments are acceptable. For third-party online payments (e.g. PayPal, etc.), including credit card/bank statement showing the expense; PayPal receipts alone are not accepted.

RESEARCH REIMBURSEMENTS

Research Materials (goods and services) should be purchased via departmental PCard. GPSA will reimburse students for travel expenses paid for by the student only.

Purchasing Supplies: Research equipment and materials must be purchased using a departmental credit card (PCard) or a purchase order. The department must reconcile their PCard in Workday against GPSA’s account and upload the student's award letter to be approved. The PCard reconciliation will not be approved without the student's GPSA Sponsorship award letter uploaded. Please note:

  1. You will not be reimbursed for items purchased using a personal credit card or for materials purchased prior to the award letter being provided.
  2. All equipment, materials, etc. purchased using GPSA funds must remain in your department for future use.
  3. Project funding sponsored by the GPSA expires 12 months from the date of the award letter.

These are basic instructions for your reimbursement. If your travel/research activities include other expenses and you are unsure of how to document them, or if you have any other questions, please call (702-895-2261) or email gpsa@unlv.edu to reach the GPSA Manager.

Modification Application / Guidelines

Use this application to modify an existing award if your travel or research plans have changed and you would like to request that your award be applied to a different scholarly activity. The new activity should occur during the same cycle for which the original sponsorship funding was awarded. Please submit your modification application to gpsa@unlv.edu.

Research Forum Requirement

A stipulation in receiving a GPSA sponsorship is that all recipients must present in the upcoming Graduate & Professional Student Research Forum.

Next year’s event is to be held Saturday, February 29, 2020.

The deadline to register for the annual GPSA Forum will be announced as we get closer to the event. Please note- abstracts submitted after the deadline will not be accepted.