COVID-19 Vaccine Employee Mandate

The NSHE Board of Regents approved an emergency policy on September 30, 2021 that requires all NSHE employees to be fully vaccinated for COVID-19 by December 1, 2021 as a condition of employment. 

Since the onset of the COVID-19 pandemic, the health and safety of our campus community has remained our top priority. This employee mandate is consistent with the board’s decision to implement a student vaccine mandate effective November 1. It is also a significant step toward returning to full face-to-face instruction. 

The information on this webpage is subject to change as we receive more guidance from NSHE and state health officials.

An employee is considered fully vaccinated if they have received: 

  • One-dose Johnson & Johnson Janssen vaccine
  • Two-dose Pfizer-BioNTech vaccine
  • Two-dose Moderna vaccine
  • Any COVID-19 vaccine series that was administered internationally and has received an emergency use authorization or approval by the World Health Organization (WHO)
  • Any other vaccine series for COVID-19 that receives emergency use authorization or approval by the United States Food and Drug Administration (FDA) after the effective date of the NSHE’s COVID-19 Vaccine Requirement

The employee COVID-19 vaccine requirement does not apply to COVID-19 booster doses that may subsequently be authorized or recommended by the Centers for Disease Control and Prevention (CDC) or the United States Food and Drug Administration (FDA). 

Failure to comply with the Employee COVID-19 vaccine requirement by December 1, 2021, will result in termination of employment on December 31, 2021.

False or Misleading Information

Any employee who knowingly and willfully provides false, fraudulent, or forged documentation or provides false or misleading information to Human Resources regarding their COVID-19 vaccination status will be terminated and may be reported to the Office of the Nevada Attorney General and/or the United States Attorney’s Office, District of Nevada for possible criminal prosecution.

Medical & Religious Waivers

Individuals may request a medical or religious waiver from the COVID-19 vaccination by completing the Medical Condition Waiver Request or the Religious Belief Waiver Request. The waiver request and any supporting documentation should be submitted to Human Resources via the Request for Waiver form.

An employee may appeal the denial of a waiver request within 7 days of the date of denial. An appeal must be submitted in writing by completing the Waiver Appeal form and set forth any mistake of fact or reason as to why the denial of the waiver request was in error. The Office of the President or their designee will review the appeal and either affirm or reverse the decision. This decision is final.  The appeal may also be remanded to the cross-departmental team.  Their decision after the remand is final. 

Individuals may contact Gregg Maye (gregg.maye@unlv.edu or 702-895-4849), the campus COVID-19 Ombudsman, to discuss concerns.

Request for Reconsideration

Employees who receive a notice of termination on December 1, 2021 may request reconsideration based solely upon a mistake of fact regarding their vaccination status.  The request must be submitted in writing by December 31, 2021 by completing the Request for Reconsideration form and attaching proof of being fully vaccinated.

Request for Stay

Employees who receive a notice of termination on December 1, 2021 may request a stay by completing the Request for Stay form and providing proof of first dose of a two-shot vaccination series to Human Resources by December 31, 2021. Proof includes:

  • Photograph of a vaccination card in your name marking the first dose of the Pfizer or Moderna vaccines, or other vaccine approved by the World Health Organization

OR

  • Written confirmation, such as an email, from the agency, physician, or healthcare provider, confirming that the first dose of the vaccination was completed

The stay period is no more than forty (40) days and employees must submit proof of full vaccination within that time.  Failure to do so will result in termination.

Remote Work or Telecommuting Employee

Employees who exclusively work remotely or telecommute pursuant to an approved agreement with UNLV are not subject to the requirements of Emergency COVID-19 Employee Vaccination Policy. However, these employees must provide proof of a complete COVID-19 vaccination series or an approved waiver when their presence at a NSHE or UNLV location is necessary for work purposes.

The appointing authority for each unit is responsible for identifying employee's designated as "exclusively remote" and reporting that information to Human Resources.

The COVID-19 vaccine requirement shall not be used as a basis or consideration for an employee to request or be approved to work remotely or telecommute. More on flexible work arrangements, including the policy, is available here.

Employees who work remotely under the UNLV Flexible Work Policy, regardless of location, must adhere to the COVID-19 vaccine requirements as set forth by the Nevada System of Higher Education (NSHE).

The appointing authority for each unit is responsible for identifying employees designated as "exclusively remote" and reporting that information to Human Resources.

Employees on Approved Leave or International Work

Employees who are on a leave of absence, sabbatical leave, continuous family medical leave, or other forms of long-term pre-approved non-annual leave, international research, or work during October 1, 2021, through December 31, 2021 will not be subject to the disciplinary procedures and timeframes set forth in this policy. 

However, the employee must have a verified and complete COVID-19 vaccination series or an approved medical or religious waiver request on file with Human Resources prior to the expiration of their leave or international trip and return to work.  Failure to do so will result in termination.

On-Campus COVID-19 Safety Protocols

Students, employees, and members of the public, regardless of vaccine status, are still required to wear a face covering while inside any building or structure on any UNLV campus or property. Face coverings must cover both the mouth and nose. See the Face Covering and Masks webpage for more information.

Updating Your Vaccination Record

NSHE is collecting vaccine information from the Nevada Department of Health and Human Services and Nevada’s Statewide Immunization Information System (WebIZ) application. Vaccination information is confidential and will not be shared with other employees.

Checking Your Vaccination Data in Workday

  1. Log into Workday
  2. Click on the cloud icon on the upper-right corner of the screen
  3. Select “view profile”
  4. Click on “overview” from the menu
  5. Select “additional data” at the top of the screen

The source of vaccination data and your vaccination status is located under “COVID 19 Vaccination” heading.

Updating Your Vaccination Data

Vaccinated in Nevada

If you were fully vaccinated in Nevada and your information is not in Workday, contact WebIZ via phone or email to ensure the state has your correct information including legal name, preferred name, date of birth, gender, and home zip code. Workday is updated every Wednesday with corrected information.

Vaccinated Out of State

If you were fully-vaccinated in a state other than Nevada, please upload proof through this form. Proof of vaccination includes:

  • Photograph of a vaccination card in your name marking two doses of the Pfizer or Moderna vaccines and one dose of Johnson & Johnson Janssen vaccine

OR

  • Written confirmation, such as an email, from the agency, physician, or healthcare provider, confirming that vaccination was completed

HR will update your record in Workday.. If you are unable to locate your vaccination card, please contact your vaccination provider or the local government office in the state you received the vaccine.

New Hires Vaccination Requirement

(Anyone Hired or Rehired on or after October 1, 2021) – All Employee Types

  • As a condition of employment, all new hires must provide proof of being fully vaccinated for COVID-19 or have an approved medical or religious waiver on file with HR prior to their start date.
  • Applies to all employee types - academic and administrative faculty; part-time instructors; letter of appointment; classified staff; student employees; graduate assistants; post-doctoral fellows; research assistants; technologists; medical residents; resident physicians; temporary hourly (1,000 hour) ; or any other individual, whether full-time, part-time, or hourly, who performs paid work.

Process for New Hires, Rehires, and Hires in Flight

Compliance with the Emergency COVID-19 Employee Vaccination Policy is a condition of employment. Individuals cannot start work until HR confirms their vaccination status or their waiver request has been approved. Failure to do so will result in immediate termination of employment.

Recruitment Requirements & Condition of Employment for Academic and Administrative Faculty, Post-Doctoral Fellows, and Classified Staff

  • UNLV’s Workday career site(s) include language regarding the requirement to provide proof of vaccination or have an approved medical or religious waiver on file with HR before starting work.
  • Search chairs should inform candidates of this condition of employment during the first round of interviews
  • The hiring authority should reinforce the requirement when making a verbal offer
  • The hiring authority (or their delegate) should add the following language regarding this condition of employment to all offers / contracts under the “Conditions of Employment” section:

Due to the current health and safety emergency declaration, all candidates for employment must have a complete and verified COVID-19 vaccination series or an approved medical or religious waiver request on file with UNLV Human Resources as a term and condition of employment prior to any start date at any Nevada System of Higher Education (NSHE) institution.

To submit your proof of completed vaccination series, complete the COVID-19 Proof of Vaccination for New Hires form.

To request a medical or religious waiver from the COVID-19 vaccination, complete the Medical Condition Waiver Request or the Religious Belief Waiver Request, and submit to Human Resources via the Request for Waiver form.

Requirements & Condition of Employment for Job Management/Temporary Employees (LOAs, PTIs, Students, Temporary Hourly)

  • Individuals (e.g., administrative assistants, business managers, hiring managers) who are responsible for hiring these employee types, should inform candidates of the requirement to provide proof of vaccination or have an approved medical or religious waiver on file with HR before starting work.

New Hires Who Exclusively Work Remotely or Telecommute

Employees who exclusively work remotely or telecommute pursuant to an approved agreement with UNLV, are not subject to the requirements of the Emergency COVID-19 Employee Vaccination Policy. However, these employees must provide proof of a complete COVID-19 vaccination series or an approved waiver when their presence at an NSHE or UNLV location is necessary for work purposes.

The COVID-19 vaccine requirement should not be used as a basis or consideration for an employee to request or be approved to work remotely or telecommute. Visit the Flexible Work Arrangements webpage for more information and to read the complete policy.

  • Employees who work remotely under the UNLV Flexible Work Policy, regardless of location, must adhere to the COVID-19 vaccine requirements as set forth by the Nevada System of Higher Education (NSHE).

The appointing authority for each unit is responsible for identifying employees designated as "exclusively remote" and reporting that information to Human Resources.

COVID-19 Vaccine

COVID-19 vaccines are safe and widely available throughout the community including at UNLV. Third doses of Pfizer and Moderna are now available for those who are moderately or severely immunocompromised and meet eligibility requirements.These doses are not considered booster shots.

The university provides four (4) hours of administrative leave with pay for employees to receive the COVID-19 vaccine and four (4) hours of administrative leave with pay for employees that experience side effects from the COVID-19 vaccine.

On-campus vaccines are available at the:

Information about community vaccine clinics is available through the Southern Nevada Health District.

COVID-19 Testing

If you feel sick, please get tested before coming to campus. Testing sites are available at the following locations:

If you test positive for COVID-19

Contact

If you have any questions, please contact hrvax@unlv.edu.