The NSHE Board of Regents approved an emergency policy on September 30, 2021 that requires all NSHE employees to be fully vaccinated for COVID-19 as a condition of employment. This policy applies to both current employees and new hires.

  • New employees must be fully vaccinated or have an approved medical or religious waiver request on file with Human Resources before their first day of work
    • Failure to comply will result in immediate termination
    • This includes all employee types: academic and administrative faculty; part-time instructors; letter of appointment; classified staff; student employees; graduate assistants; post-doctoral fellows; research assistants; technologists; medical residents; resident physicians; temporary hourly (1,000 hour); or any other individual, whether full-time, part-time, or hourly, who performs paid work.

An individual is considered fully vaccinated if they have received:

  • One-dose Johnson & Johnson Janssen vaccine
  • Two-dose Pfizer-BioNTech vaccine
  • Two-dose Moderna vaccine
  • Any COVID-19 vaccine series that was administered internationally and has received an emergency use authorization or approval by the World Health Organization (WHO)
  • Any other vaccine series for COVID-19 that receives emergency use authorization or approval by the United States Food and Drug Administration (FDA) after the effective date of the NSHE’s COVID-19 Vaccine Requirement (9/30/2021)

The employee COVID-19 vaccine requirement does not apply to COVID-19 booster doses that may subsequently be authorized or recommended by the Centers for Disease Control and Prevention (CDC) or the United States Food and Drug Administration (FDA).

The information on this webpage is subject to change as we receive more guidance from NSHE and state health officials.

Individuals may contact Gregg Maye (gregg.maye@unlv.edu or 702-895-4849), the campus COVID-19 Ombudsman, to discuss concerns.

COVID-19 Vaccine and Testing

COVID-19 vaccines are safe and widely available throughout the community including at UNLV. Visit the COVID-19 Vaccine and Testing webpage for more information.

Contact

Contact hrvax@unlv.edu with questions.

Presenting Proof of Vaccination

Individuals hired on or after October 1, 2021 must upload proof through the COVID-19 Proof of Vaccination for New Hires form.

  • Individuals with previous employment with NSHE, may check their information in Workday to see if it is already on their record.  If it is, they do not need  to provide it again.

Proof of vaccination includes:

  • Photograph of a vaccination card in your name marking two doses of the Pfizer or Moderna vaccines or other vaccine approved by the World Health Organization, or one dose of the Johnson & Johnson Janssen vaccine.

OR

  • Written confirmation, such as an email, from the agency, physician, or healthcare provider, confirming that vaccination was completed.

If you are unable to locate your vaccination card, please contact your vaccination provider or the local government office in the state you received the vaccine. You may log into Nevada’s Statewide Immunization Information System at WebIZ.

Requesting Medical & Religious Waivers

Individuals hired on or after October 1, 2021 may request a medical or religious waiver from the COVID-19 vaccination by completing the Medical Condition Waiver Request or the Religious Belief Waiver Request. The completed NSHE waiver request and any supporting documentation must be submitted to Human Resources via Request for Waiver for review.

An individual may appeal the denial of a waiver request within seven (7) days of the date of denial. An appeal must be submitted in writing by completing the Waiver Appeal form and detailing any mistake of fact or reason as to why the denial of the waiver request was in error. The Office of the President or their designee will review the appeal and either affirm or reverse the decision. This decision is final. The appeal may also be remanded to the waiver review committee. Their decision after the remand is final.

Unvaccinated faculty and staff are required to abide by all COVID-19 related health and safety restrictions at NSHE institutions. These restrictions are subject to change at any time. Employees will be notified if any changes occur.

Checking Your Vaccination Data or Waiver Status

Employees may check their Workday profile to ensure their information is accurate:

  1. Log into Workday
  2. Click on the cloud icon on the upper-right corner of the screen
  3. Select “view profile”
  4. Click on “overview” from the menu
  5. Select “additional data” at the top of the screen

The source of vaccination data* and your vaccination status is located under “COVID 19 Vaccination” heading.

*“WebIZ Integration” means your vaccine information was received from Nevada’s Statewide Immunization Information System (WebIZ) application.

Only HR can update your record in Workday.

False or Misleading Information

Any individual who knowingly and willfully provides false, fraudulent, or forged documentation or provides false or misleading information to Human Resources regarding their COVID-19 vaccination status will be terminated and may be reported to the Office of the Nevada Attorney General and/or the United States Attorney’s Office, District of Nevada for possible criminal prosecution.

Exclusively Remote Employees

Individuals designated as exclusively remote pursuant to an approved agreement with UNLV may not be subject to the requirements of Emergency COVID-19 Employee Vaccination Policy.

However, these employees must provide proof of a complete COVID-19 vaccination series or an approved waiver when their presence at a NSHE or UNLV location is necessary for work purposes.

“Exclusively remote” is very narrowly defined for purposes of the Emergency COVID-19 Employee Vaccination Policy. For employees who are working under an informal or formal remote work agreement, these agreements may be terminated, withdrawn or modified and/or an employee may be required to be physically present for any meetings, training sessions, and/or other work-related activities. The appointing authority for each unit is responsible for identifying employees designated as "exclusively remote" and reporting that information to Human Resources.

The COVID-19 vaccine requirement shall not be used as a basis or consideration for an employee to request or be approved to work remotely or telecommute.

Requirements & Condition of Employment during the COVID-19 Vaccine Mandate

Individuals cannot start work until Human Resources confirms their vaccination status or their waiver request has been approved. Failure to provide these items will result in immediate termination of employment.

Academic and Administrative Faculty, Post-Doctoral Fellows, and Classified Staff

  • UNLV’s Workday career site(s) include language regarding the requirement to provide proof of vaccination or have an approved medical or religious waiver on file with HR before starting work.
  • Search chairs should inform candidates of this condition of employment during the first round of interviews
  • The hiring authority should reinforce the requirement when making a verbal offer
  • The hiring authority (or their delegate) should add the following language regarding this condition of employment to all offers / contracts under the “Conditions of Employment” section:
    • Per the Emergency COVID-19 Employee Vaccination Policy, all NSHE employees must be vaccinated against COVID-19 or have an approved medical or religious waiver request.  All candidates for employment must have this information on file with Human Resources prior to their start date.

To submit your proof of completed vaccination series, complete the COVID-19 Proof of Vaccination for New Hires form.

To submit a waiver request, complete the Medical Condition Waiver Request or the Religious Belief Waiver Request. The waiver request and any supporting documentation should be submitted to Human Resources via the Request for Waiver form.

Questions regarding the vaccination policy may be sent to hrvax@unlv.edu.

  • HR recruiters will verify there is a vaccination record or approved waiver on file prior to approving hires in Workday.
    • Do not attach any vaccine or waiver request documents to the Workday hire process.
  • If there is no record on file, recruiters will notify the hiring manager or HR business partner/liaison that the new hire does not meet the conditions of employment and to cancel the hire process.
  • Contact your primary recruiter with questions regarding the Workday hire process for recruited positions.

LOAs, PTIs, Students, Temporary Hourly (Pooled Positions)

  • During the first interview, individuals (e.g., administrative assistants, business managers, hiring managers) responsible for hiring these employee types, should inform candidates of the requirement to provide proof of vaccination or have an approved medical or religious waiver on file with Human Resources before starting work.
  • The hiring authority should begin the new hire process in Workday at least 7 to 10 business days before the employee’s first day of work.
  • For hourly jobs, it is best practice to set the 1st or the 16th of the month as the employee’s start date.
  • Salary administration will verify there is a vaccination record or approved waiver on file prior to approving hires in Workday.
    • Do not attach any vaccine or waiver request documents to the Workday hire process.
  • If there is no record on file, salary administration will return the hire transaction.
  • Contact your HR salary administration analyst with questions on pooled jobs or theresa.barrettclark@unlv.edu for student employees.