New Hires Vaccination Requirement
(Anyone Hired or Rehired on or after October 1, 2021) – All Employee Types
- As a condition of employment, all new hires must provide proof of being fully vaccinated for COVID-19 or have an approved medical or religious waiver on file with HR prior to their start date.
- Applies to all employee types - academic and administrative faculty; part-time instructors; letter of appointment; classified staff; student employees; graduate assistants; post-doctoral fellows; research assistants; technologists; medical residents; resident physicians; temporary hourly (1,000 hour) ; or any other individual, whether full-time, part-time, or hourly, who performs paid work.
Process for New Hires, Rehires, and Hires in Flight
- The hiring authority should inform individuals who accept a verbal job offer that they must submit proof of vaccination through the COVID-19 Proof of Vaccination for New Hires form or request a medical or religious waiver by following the steps below:
Compliance with the Emergency COVID-19 Employee Vaccination Policy is a condition of employment. Individuals cannot start work until HR confirms their vaccination status or their waiver request has been approved. Failure to do so will result in immediate termination of employment.
Recruitment Requirements & Condition of Employment for Academic and Administrative Faculty, Post-Doctoral Fellows, and Classified Staff
- UNLV’s Workday career site(s) include language regarding the requirement to provide proof of vaccination or have an approved medical or religious waiver on file with HR before starting work.
- Search chairs should inform candidates of this condition of employment during the first round of interviews
- The hiring authority should reinforce the requirement when making a verbal offer
- The hiring authority (or their delegate) should add the following language regarding this condition of employment to all offers / contracts under the “Conditions of Employment” section:
Due to the current health and safety emergency declaration, all candidates for employment must have a complete and verified COVID-19 vaccination series or an approved medical or religious waiver request on file with UNLV Human Resources as a term and condition of employment prior to any start date at any Nevada System of Higher Education (NSHE) institution.
To submit your proof of completed vaccination series, complete the COVID-19 Proof of Vaccination for New Hires form.
To request a medical or religious waiver from the COVID-19 vaccination, complete the Medical Condition Waiver Request or the Religious Belief Waiver Request, and submit to Human Resources via the Request for Waiver form.
Requirements & Condition of Employment for Job Management/Temporary Employees (LOAs, PTIs, Students, Temporary Hourly)
- Individuals (e.g., administrative assistants, business managers, hiring managers) who are responsible for hiring these employee types, should inform candidates of the requirement to provide proof of vaccination or have an approved medical or religious waiver on file with HR before starting work.
New Hires Who Exclusively Work Remotely or Telecommute
Employees who exclusively work remotely or telecommute pursuant to an approved agreement with UNLV, are not subject to the requirements of the Emergency COVID-19 Employee Vaccination Policy. However, these employees must provide proof of a complete COVID-19 vaccination series or an approved waiver when their presence at an NSHE or UNLV location is necessary for work purposes.
The COVID-19 vaccine requirement should not be used as a basis or consideration for an employee to request or be approved to work remotely or telecommute. Visit the Flexible Work Arrangements webpage for more information and to read the complete policy.
- Employees who work remotely under the UNLV Flexible Work Policy, regardless of location, must adhere to the COVID-19 vaccine requirements as set forth by the Nevada System of Higher Education (NSHE).
The appointing authority for each unit is responsible for identifying employees designated as "exclusively remote" and reporting that information to Human Resources.