Managing in a Time of Social Distancing Guidelines
Managers play an essential role in maintaining proper protocols as set forth by the university to help reduce the spread of COVID-19. Offering flexible options and creative solutions can help ensure the mental and physical wellbeing of our faculty and staff. Managers are expected to emphasize the importance of and ensure adherence to these guidelines to promote the safety and health of our employees.
Managers are accountable to ensure their employees (and volunteers who report to them) complete the Returning Safely to Campus training and score 100% on a five-question quiz. Managers will receive a bi-weekly report via email until all their supervisees pass the quiz. Employees log into WebCampus to take the training and quiz.
Managers must ensure that measures and supplies are in place to support appropriate hygiene practices for employees, customers, and worksite visitors. These measures include the following:
- Enforcement of Guidelines – Ensure that employees are following guidelines as set forth by the university including, but not limited to, stopping work that may create a health or safety concern; adhering to processes that maintain social distancing; and adhering to the requirement to wear face coverings at all times, indoors and out.
- Face coverings – UNLV requires employees to wear face coverings at all times, indoors and out.
- Very limited exceptions may apply and include individuals working alone in an office or enclosed personal workspace.
- Individuals may request a health-related accommodation by contacting the Disability Resources Center (students) or Equal Employment and Title IX (employees).
- Individuals may contact Gregg Maye, the campus COVID-19 Ombudsman, to discuss concerns or potential exceptions.
- Clear Communication – Clearly communicate unit progress and changes to your staff.
- Hand Hygiene – Ensure employees are able to wash their hands when needed. If soap and water are not readily available, use alcohol-based hand sanitizer that is at least 60% alcohol. If hands are visibly dirty, soap and water should be chosen over hand sanitizer. Ensure that adequate supplies are maintained.
- Signage – Place signage that encourages social distancing at the entrance to your office and in other workplace areas where they are likely to be seen. Integrated Marketing & Branding has created UNLV approved COVID-19 signage available for order. Signage will be centrally purchased by the university for departments. To order, fill out this form and send it to firstname.lastname@example.org.
- Greetings – Discourage handshaking. Encourage the use of other non-contact methods of greeting.
- Supplies – Provide necessary supplies, including tissues, no-touch disposal receptacles, and hand sanitizer.
UNLV supports the following strategies for work flexibility to support social distancing. Supervisors must utilize these strategies in a way that ensures the fulfillment of job responsibilities and minimizes contact with others:
- Allow remote work when possible
- Implement flexible work hours (e.g., staggered shifts)
- Increase physical space between employees at the worksite
- Increase physical space between employees and customers (e.g., partitions, etc.)
- Implement virtual meeting options through the use of web or telephonic meetings
- Deliver products and services through alternative measures such as phone, video, web, curbside pick-up or delivery
Employees at Increased Risk
The CDC has provided guidance regarding factors and conditions that create a higher risk for severe illness from COVID-19.
Employees who are at increased risk may continue remote work or paid administrative leave. Please consult with Benefits & Leave in UNLV Human Resources for guidance as necessary.
Leave During COVID-19 & FFCRA
Currently the state of Nevada is under the administrative leave policy. On April 7, 2020, the Division of Human Resources made the following statement regarding administrative leave and the FFCRA.
“At this time, there is no need for the State to implement the provisions of this Act. In the memo dated March 20, 2020, to all Department Directors from the Office of the Governor, Subject: COVID-19 Risk Mitigation Guidance, it was stated that no employee should be required to use sick, annual or unpaid leave for COVID-19-related absences.Rather, authorized paid administrative leave, pursuant to NAC 284.S89 or the Department of Administration's March 15, 2020, emergency regulation, should be used instead for COVID-19 related absences. Therefore, the following information relating to the FFRCA is provided only for informational purposes.”
When in Doubt
These are unprecedented times, and managers may sometimes need additional guidance. Please contact Human Resources for support. The decisions and direction provided to employees may seem confusing or unfair or cause frustration.
The outbreak may be stressful not only for you, but for your faculty and staff as well. Fear and anxiety about COVID-19 can be overwhelming and cause strong emotions. During this time, encourage your team to:
- Take breaks from watching, reading, or listening to news stories
- Take care of their physical health
- Make time to unwind and to connect with others
If you have questions or concerns regarding assistance for you or your team members, contact your designated benefits specialist for additional resources or visit You and Working Remotely: HR Resources.
For guidance on enforcement and conflict de-escalation, view this video.