Info For Academic Faculty/Instructors

COVID-19 Vaccine Employee Mandate

For information on the NSHE COVID-19 Vaccine Employee Mandate, effective Dec. 1, 2021, please visit the COVID-19 Vaccine Employee Mandate webpage.

Self-Assessment

Prior to leaving home each day, employees are encouraged to take their temperature and complete the COVID-19 assessment through the RebelSAFE App or the CDC’s Self Checker.

Returning Safely to Campus Training

Log into WebCampus with your ACE ID and password. After viewing the training slideshow, answer all questions correctly on the five-question quiz. You can retake the quiz if needed.

Preparing for Your Semester

Review your teaching schedule in MyUNLV to verify the mode of instruction for your class(es) is as you expected. For corrections or questions, contact Vice Provost Brent Drake at Brent.Drake@unlv.edu or Registrar Sam Fugazzotto at Sam.Fugazzotto@unlv.edu.

The registrar’s office reassigns classrooms based on current approved capacity for gatherings. Faculty receive a message when this process is completed and the schedule has been finalized each semester.

Planning Process

  • The Provost’s Office solicited from all faculty their preference for mode of instruction for the fall.
  • The Provost met with deans and the incoming and outgoing Faculty Senate Chairs to discuss responses and a principle-guided process to change mode of course delivery to remote or hybrid.
  • UNLV shifted all lecture courses with more than 50 students to remote delivery, achieving a 50/50 mix of remote and in-person courses.
  • Stipends were offered to instructional faculty not on contract for the summer (i.e. B-contract academic faculty, PTIs and Gas) who completed additional online instruction training.
  • All instructional faculty were encouraged to prepare their courses for remote delivery, should it be necessary based on public health and government directives.

Principles

  • Operate with safety as a primary consideration.
  • Provide the best learning experiences possible.
  • Schedule courses required for students to make academic progress and toward timely graduation.
  • Adopt all feasible risk-mitigation procedures that do not interfere with or substantially and predictably degrade our mission fulfillment (e.g., increasing the time between classes to lower hallway density).
  • Weigh costs and benefits of risk mitigation procedures that do degrade our mission fulfillment. Generally, these decisions are best made at the level where understanding of the details and complexities is highest. This is typically the academic department or college.
  • Prioritize local control of mode of instruction to the greatest extent possible with due consideration of all the previous principles.
  • Maintain the planned mode of instruction and consider student preferences for mode of instruction as much as possible within the constraints of the first four principles.
  • Provide as much clarity as possible regarding the expected nature of instruction and other operating procedures.

High-Quality Instruction for Remote and In-Person Courses

UNLV has established minimum criteria for high quality instruction. These include:

  • Remote instruction may be conducted through WebCampus/Canvas, Cisco Webex meetings, recorded lectures, email, telephone conversations, and other methods of communication. Resources and support are available through the Faculty CenterInformation Technology (“Teaching & Working Remotely”), and Online Education.
  • A detailed syllabus, including expected learning outcomes available online before the course begins.
  • Active instruction, including lectures, class discussions, learning or laboratory activities, student group work, and question-and-answer periods.
  • Learning materials or opportunities that support out-of-class or individual learning (assigned readings, exercises, viewing or listening activities, etc.).
  • Consistent opportunities for student-instructor interaction that support learning.
    • Virtual or in-person office hours based on the schedule in the course syllabus distributed the first day of class.
    • Responding to student emails and phone calls in a timely manner.
  • Opportunities for student-to-student interactions that support learning.

Appropriate assessments of learning aligned with course learning outcomes.

Software and Technology Resources

  • Free or discounted software titles are available for employees.
  • IT created a series of tutorials about Webex, UNLV’s web conferencing tool, and Panopto, a lecture capture service. Videos are one-to-two minutes long and cover step-by-step instructions to help students get started with these technological tools.
  • Faculty members who are teaching on-campus, in-person classes can request a microphone from the Lied Library. These microphones will not work for online courses through Webex, Zoom, or Google Meet. Learn more.
  • The IT Help Desk remains available for technical assistance between 8 a.m. and 8 p.m. daily, including weekends. Submit a help request online, email ithelp@unlv.edu, call 702-895-0777, or ask Scarlet the chatbot for assistance.

Preparing for In-Person Courses

  • Visit your classrooms well in advance of the first day of class.
  • Test equipment, practice lecturing while wearing a mask, and make sure you have access to the technology you need.
  • For assistance or to request equipment that is not in the classroom, contact Classroom Technology Services at 702-895-0771.

Assessments, Proctoring, and Supplemental Course Materials

  • Clearly state procedures in the course syllabus for students who cannot come to campus for in-person assessment exercises because they do not reside in Southern Nevada, lack childcare due to the COVID-19 pandemic, or have health-related issues.
  • Procedures may include using the Respondus LockDown Browser & Monitor for test delivery in WebCampus, or the Department/School/College paying the cost of remote proctoring through ProctorU ($20 for an exam that lasts 61-120 minutes). Students cannot be asked to pay these fees, unless they were informed of the fee in MyUNLV at the time of registration.
  • Instructors cannot request students to purchase materials for a course, such as consumables, software or other technology, if those expenses were not disclosed at the time of registration.

Alternative Forms of Assessment

The Faculty Center, the Office of Online Education, and the Office of Information Technology offer assistance to suit various disciplines, teaching practices, and class designs, including:

  • Synchronous and asynchronous workshops to assist instructors with online courses, and
  • Design assessment instruments that discourage academic misconduct on web-based and remote courses. For more information, visit Tips for Discouraging Academic Misconduct.

Cleaning Classroom Technology

IT has created videos on how to wear a mic belt pack and how to clean classroom technology and lapel mics.

Illness Reporting and Response

No one is permitted to ask another individual about their vaccination status. This includes supervisors and their employees. Do not make assumptions about an individual’s vaccination status based on whether or not they are wearing a face covering. Some may opt to wear a mask even though they are fully vaccinated.

Delivering In-Person Courses

Preparing for Student Illness

What to do if one of your students has COVID-19:

  • Notify your department chair and dean.
  • Direct the student to the online reporting form. This supports the university’s effort to notify individuals of necessary quarantine and stop the spread of COVID-19 on our campuses. It also helps to deploy support and resources to the individual from the Student Health Center.
  • Requests for short-term arrangements will be generated from the self-reporting form. Instructors will receive a letter from short-termaccommodations@unlv.edu if a student has reported a need for academic accommodations resulting from illness.
  • Instructors must make a good-faith effort, in collaboration with the student, to make temporary adjustments for the student to complete coursework. 
  • Students who require longer term accommodations (beyond two weeks) will be referred to the Disability Resource Center (DRC).
  • If students indicate that they belong to a group that is at higher risk of severe illness, and cannot be part of in-person activities required for their degree programs, and the course instructor is unable to provide on online or remote alternative, then the chair or director of the academic unit is expected to allow students to substitute the course(s) with a suitable web-based/remote course(s), or to waive the requirement(s).
  • Do not send COVID-19 notices to your class without first contacting Clery Compliance Coordinator Ashleigh Angell, or 702-895-3833. Communicating information about COVID-19 cases may share protected personal information and violate the federal Clery Act, resulting in fines up to $59,017 per violation. Any resulting fines will be paid by the faculty member’s department.

Preparing for Faculty/Instructor Illness

Academic unit chairs and directors should have contingency plans to cover courses for ill instructors. Deans’ offices may work with the Office of Academic Resources to request funds to hire part-time instructors to cover courses whose instructors become ill.

If you are sick with COVID-19 or think you may have COVID-19, stay home and follow advice from your health care provider and the CDC's guidelines.

  • Notify your supervisor and complete the online reporting form. This supports the university’s effort to notify individuals of necessary quarantine and stop the spread of COVID-19 on our campuses. It also helps to deploy support and resources to the individual from the FAST Center, Human Resources and the Provost’s Office. Provide as much detail as possible when you hear from contact tracers to assist them in notifying others who may be sick.
  • Do not send notices to your class without first contacting Clery Compliance Coordinator Ashleigh Angell, or 702-895-3833. Communicating information about COVID-19 cases may share protected personal information and violate the federal Clery Act, resulting in fines up to $59,017 per violation. Any resulting fines will be paid by the faculty member’s department.
  • Provide as much detail as possible when you hear from contact tracers to assist them in notifying others who may be sick.

From the Disability Resource Center

As part of UNLV’s decision to transition from face-to-face to remote instruction, the Disability Resource Center (DRC) encourages you to review the following guidelines along with the faculty notification letter(s) you previously received this semester. To ensure that course materials created can be used by student(s) that receive accommodations in your course through the DRC these guidelines are necessary.

Alternative Formats (Alternative Media Services)

  • Electronic versions of course materials must be available to students in (Word Documents, PowerPoints, or Searchable PDF).
  • PDF Files created from photocopied materials are not accessible.
  • Electronic content should be uploaded to Webcampus, the UNLV-supported learning management system, to ensure compatibility with assistive technology.
  • Handwritten notes are not accessible. Materials must be in the above formats or typewritten.

Accommodations Related to Exams and Quizzes

Things to keep in mind:
  • The request must include specifics on the nature of the accommodation (e.g., 1.5X time on all uncompleted quizzes and exams).

  • Requests should be submitted at least 48 hours before your first exam or the scheduled exam.
  • Requests must include the following statement: “I give the UNLV OIT permission to modify the quiz and/or exam settings in this course for the purpose of satisfying this accommodation.”
  • Here is how to do this yourself on Webcampus
    • You can also select that the student has to utilize a Respondus lockdown browser which will prevent her from accessing the internet. Here is a link from our OIT that covers a lot of your questions (look at the section called Respondus).

Class Notes

  • If an instructor is providing class notes, they must be in an accessible format (please see above).

If you have any questions about the content of this email, please contact Andrew Luiz at Andrew.Luiz@unlv.edu or via telephone at 702-895-0866. Please CC drcmedia@unlv.edu in your emails

Thank you for your time and assistance.

April Townhall