Info For Academic Faculty/Instructors

UNLV will transition to remote/virtual instruction beginning Monday, March 23. It is likely that we will continue with these new modes of instruction through the end of the spring semester.

Self-Assessment

Prior to leaving home each day, all employees must take their temperature and complete the COVID-19 assessment through the RebelSAFE App or the CDC’s Self Checker.

Returning Safely to Campus Training

Log into WebCampus with your ACE ID and password. After viewing the training slideshow, answer all questions correctly on the five-question quiz. You can retake the quiz if needed.

Preparing for Fall 2020

The registrar’s office has completed its update of courses moving to remote instruction based on requests from faculty, instructors, departments, schools or due to anticipated class enrollment of more than 50 students. Review your teaching schedule in MyUNLV to verify the mode of instruction for your class(es) is as you expected. For corrections or questions, contact Vice Provost Brent Drake at Brent.Drake@unlv.edu or Registrar Sam Fugazzotto at Sam.Fugazzotto@unlv.edu.

The registrar’s office will reassign classrooms to 50 percent occupancy or lower for each course. Once this process is complete, you will receive a message to notify you that the fall 2020 schedule has been finalized.

Planning Process

  • The Provost’s Office solicited from all faculty their preference for mode of instruction for the fall.
  • The Provost met with deans and the incoming and outgoing Faculty Senate Chairs to discuss responses and a principle-guided process to change mode of course delivery to remote or hybrid.
  • UNLV shifted all lecture courses with more than 50 students to remote delivery, achieving a 50/50 mix of remote and in-person courses.
  • Stipends were offered to instructional faculty not on contract for the summer (i.e. B-contract academic faculty, PTIs and Gas) who completed additional online instruction training.
  • All instructional faculty were encouraged to prepare their courses for remote delivery, should it be necessary based on public health and government directives.

Principles

  • Operate with safety as a primary consideration.
  • Provide the best learning experiences possible.
  • Schedule courses required for students to make academic progress and toward timely graduation.
  • Adopt all feasible risk-mitigation procedures that do not interfere with or substantially and predictably degrade our mission fulfillment (e.g., increasing the time between classes to lower hallway density).
  • Weigh costs and benefits of risk mitigation procedures that do degrade our mission fulfillment. Generally, these decisions are best made at the level where understanding of the details and complexities is highest. This is typically the academic department or college.
  • Prioritize local control of mode of instruction to the greatest extent possible with due consideration of all the previous principles.
  • Maintain the planned mode of instruction and consider student preferences for mode of instruction as much as possible within the constraints of the first four principles.
  • Provide as much clarity as possible regarding the expected nature of instruction and other operating procedures.

High Quality Instruction for Remote and In-Person Courses

UNLV has established minimum criteria for high quality instruction. These include:

  • Remote instruction may be conducted through WebCampus/Canvas, Cisco Webex meetings, recorded lectures, email, telephone conversations, and other methods of communication. Resources and support are available through the Faculty CenterInformation Technology (“Teaching & Working Remotely”), and Online Education.
  • A detailed syllabus, including expected learning outcomes available online before the course begins.
  • Active instruction, including lectures, class discussions, learning or laboratory activities, student group work, and question-and-answer periods.
  • Learning materials or opportunities that support out-of-class or individual learning (assigned readings, exercises, viewing or listening activities, etc.).
  • Consistent opportunities for student-instructor interaction that support learning.
    • Virtual or in-person office hours based on the schedule in the course syllabus distributed the first day of class.
    • Responding to student emails and phone calls in a timely manner.
  • Opportunities for student-to-student interactions that support learning.

Appropriate assessments of learning aligned with course learning outcomes.

Software and Technology Resources

  • IT has made temporary software licensing available online for employees who are teaching and working remotely.
  • IT created a series of tutorials about Webex, UNLV’s web conferencing tool, and Panopto, a lecture capture service. Videos are one-to-two minutes long and cover step-by-step instructions to help students get started with these technological tools.
  • The IT Help Desk remains available for technical assistance between 8 a.m. and 8 p.m. daily, including weekends. Submit a help request online, email ithelp@unlv.edu, or call 702-895-0777 for assistance.
  • Faculty members who are teaching on-campus, in-person classes can request a microphone. OIT is in the process of ordering more, and instructors who are interested can join the waitlist. These microphones will not work for online courses through Webex, Zoom, or Google Meet. Instructors on the waitlist will be contacted when the microphones become available. Learn more.

Preparing for In-Person Courses

  • Visit your classrooms well in advance of the first day of class.
  • Test equipment, practice lecturing while wearing a mask, and make sure you have access to the technology you need.
  • For assistance or to request equipment that is not in the classroom, contact Associate Director of Instructional Technology Services Joe Horne at joe.horne@unlv.edu.

Delivering In-Person Courses

  • Face coverings are mandatory for instructors and students in the classroom at all times. For guidance on how to enforce these mandates, please see our De-escalating disagreements with colleagues and students video.
  • Instructors may not remove their masks during lectures.
  • Instructors and students who wish to wear face shields may do so, but face shields are not a substitute for masks. Individuals who wear face shields must also wear masks.
  • Do not alter classroom configuration.
    • Facilities Management will space the seating and desks at least six feet apart, and tape off seats and rows in lecture halls to ensure six-foot distance between seats. For more information, visit the UNLV COVID-19 best practices web page.
  • Students may use designated on-campus classrooms for studying or to do remote course work.
  • Students who are registered with the Disability Resource Center may receive assistance by calling 702-895-0866 or sending an email to drc@unlv.edu.

Assessments, Proctoring, and Supplemental Course Materials

  • Clearly state procedures in the course syllabus for students who cannot come to campus for in-person assessment exercises because they do not reside in Southern Nevada, lack childcare due to the COVID-19 pandemic, or have health-related issues.
  • Procedures may include using the Respondus LockDown Browser & Monitor for test delivery in WebCampus, or the Department/School/College paying the cost of remote proctoring through ProctorU ($20 for an exam that lasts 61-120 minutes). Students cannot be asked to pay these fees, unless they were informed of the fee in MyUNLV at the time of registration.
  • Instructors cannot request students to purchase materials for a course, such as consumables, software or other technology, if those expenses were not disclosed at the time of registration.

Alternative Forms of Assessment

The Faculty Center, the Office of Online Education, and the Office of Information Technology offer assistance to suit various disciplines, teaching practices, and class designs, including:

  • Synchronous and asynchronous workshops to assist instructors with online courses, and
  • Design assessment instruments that discourage academic misconduct on web-based and remote courses. For more information, visit Tips for Discouraging Academic Misconduct.

Cleaning Classroom Technology

IT has created videos on how to wear a mic belt pack and how to clean classroom technology and lapel mics.

Illness Reporting and Response

As UNLV prepares to resume some in-person instruction and welcome students, faculty, and staff back to its campuses, we must all be prepared to respond to quickly to minimize the spread of COVID-19, as well as other illnesses. Prior to leaving home each day, all students, faculty, staff, and visitors must take their temperature and complete the COVID-19 assessment through the RebelSAFE App or the CDC’s Self Checker.

Preparing for Student Illness

Faculty and instructors teaching in-person courses should plan for students who become ill during the semester and cannot come to campus for an extended period of time. 

  • Any individual at UNLV who reports a confirmed case of COVID-19 to you should be asked to complete the university’s voluntary online reporting form. This supports the university’s effort to notify individuals of necessary quarantine and stop the spread of COVID-19 on our campuses. It also helps to deploy support and resources to the individual from the Student Health Center. Do not send a notification out to your class regarding potential exposure to COVID-19 without consulting with the university’s Clery Act Coordinator Ashley Angell. Such a notice may share protected personal information and may be a violation of federal law, which will result in heavy fines against UNLV.
  • Requests for short-term arrangements will be generated from the self-reporting form. Instructors will receive a letter from short-termaccommodations@unlv.edu if a student has reported a need for academic accommodations resulting from illness.
  • Instructors must make a good-faith effort, in collaboration with the student, to make temporary adjustments for the student to complete coursework. 
  • Students who require longer term accommodations (beyond two weeks) will be referred to the DRC.
  • If students indicate that they belong to a group that is at higher risk of severe illness, and cannot be part of in-person activities required for their degree programs, and the course instructor is unable to provide on online or remote alternative, then the chair or director of the academic unit is expected to allow students to substitute the course(s) with a suitable web-based/remote course(s), or to waive the requirement(s).

Preparing for Faculty/Instructor Illness

Instructors may become ill during the semester and may be unable to teach for a period of time. Academic unit chairs and directors should have contingency plans to cover courses for ill instructors. Deans’ offices may work with the Office of Academic Resources to request funds to hire part-time instructors to cover courses whose instructors become ill.

Any individual at UNLV who reports a confirmed case of COVID-19 to you should be asked to complete the university’s voluntary online reporting form. This supports the university’s effort to notify individuals of necessary quarantine and stop the spread of COVID-19 on our campuses. It also helps to deploy support and resources to the individual from the FAST Center, Human Resources and the Provost’s Office. Do not send a notification out to colleagues or classes regarding potential exposure to COVID-19 without consulting with the university’s Clery Act Coordinator Ashley Angell. Such a notice may share protected personal information and may be a violation of federal law, which will result in heavy fines against UNLV.

From the Disability Resource Center

As part of UNLV’s decision to transition from face-to-face to remote instruction, the Disability Resource Center (DRC) encourages you to review the following guidelines along with the faculty notification letter(s) you previously received this semester. To ensure that course materials created can be used by student(s) that receive accommodations in your course through the DRC these guidelines are necessary.

Alternative Formats (Alternative Media Services)

Electronic versions of course materials must be available to students in (Word Documents, Powerpoints, or Searchable PDF).

PDF Files created from photocopied materials are not accessible.

Electronic content should be uploaded to a UNLV-supported learning management system Webcampus to ensure compatibility with assistive technology.

Handwritten notes are not accessible. Materials must be in the above formats or typewritten.

Accommodations Related to Exams and Quizzes

DRC encourages instructors to administer all remote exams and quizzes in Webcampus

OIT can assist you should you need help implementing accommodations in Webcampus please submit a ticket to the IT Help Desk using: https://www.it.unlv.edu/webcampus/help-request-form or call 702-895-0777.

Things to keep in mind:
  • The request must include specifics on the nature of the accommodation (e.g., 1.5X time on all uncompleted quizzes and exams), and the following statement
    • Requests should be submitted at least 48 hours before your first exam or the scheduled exam.
      • “I give the UNLV OIT permission to modify the quiz and/or exam settings in this course for the purpose of satisfying this accommodation.”
    • Here is how to do this yourself on Webcampus https://community.canvaslms.com/docs/DOC-13053
      • You can also select that the student has to utilize a Respondus lockdown browser which will prevent her from accessing the internet. Here is a link from our OIT that covers a lot of your questions (look at the section called Respondus): https://www.it.unlv.edu/webcampus/canvas/instructors

Class Notes

  • If an instructor is providing class notes, they must be in an accessible format (please see above).

If you have any questions about the content of this email, please contact Andrew Luiz at [Email: Andrew.luiz@unlv.edu] or via telephone at 702-895-0866. Please CC [Email: drcmedia@unlv.edu] in your emails.

Thank you for your time and assistance.