Best Practices for Reopening

Best Practices for Reopening Campus During the COVID-19 Pandemic

The UNLV campus safety committee developed the below best practices for resuming on campus operations.

Guidelines for All UNLV Employees and Managers

The COVID-19 Response Policy requires employees follow Employee Guidelines and, if applicable, Manager Guidelines as we gradually increase on-campus operations. These guidelines are subject to change to be consistent with directives from the Governor, NSHE Chancellor, UNLV President, and Centers for Disease Control (CDC). The following best practices are within the framework of the COVID-19 Response Policy.

New Requirements

All students, faculty, staff, and visitors to UNLV's campuses are required to wear masks or face coverings while in public spaces and when around others. 

All UNLV employees must complete 'Returning Safely to Campus' training in WebCampus and conduct daily Self-Monitoring for COVID-19 symptoms before reporting to work.

Personal Hygiene

UNLV will provide two (2) cloth face coverings, one personal-size hand sanitizer for all employees, and disposable face coverings (limited number) to employees.

  • Campus business and operations staff will place orders for their offices through the UNLV Business Affairs portal
  • During the UNLV steps to resume on-campus operations, UNLV delivery services will distribute these supplies through either curbside pickup or departmental delivery at no charge.
  • Order quantities will be limited and subject to a 90-day refresh cycle.
  • The Purchasing Department will keep these items in stock through fall semester so Business Affairs can fulfill additional orders when more supplies are needed.

Note: Gloves and professional personal protective equipment (PPE) (e.g., N95 masks for medical personnel) will be the responsibility of the units to provide for employees whose duties elevate their risk of exposure and transmission.

Face Coverings

UNLV requires all employees to wear face coverings in public settings and where social distancing is difficult to maintain.

UNLV Assistance and Services

The following resources are available to facilitate resumption of on-campus operations. All of these services are centrally funded by the university.

COVID-19 Supplies

Every employee will receive two cloth face coverings, three disposable face coverings, and a personal size hand sanitizer. Departments can order sanitation kits that contain disinfectant and a large size hand sanitizer bottle.

Workspace Modifications

To ensure safe practices across campus, representatives from Emergency Management, Risk Management, the School of Public Health, and Student Wellness are conducting walkthroughs of campus facilities as we prepare for Step Two and Step Three. These physical assessments will evaluate the proposed mitigation strategies to ensure the best possible conditions exist in these spaces.

Moving Services

Moving Services will assist departments with moving or removing heavy pieces of furniture free of charge to create socially distanced workplaces 

COVID-19 Signage

Integrated Marketing & Branding has a catalog of UNLV-branded COVID-19 signage and graphics they can incorporate into vinyl floor stickers, signs, and other collateral to help individuals socially distance

Risk Assessment

Ensure that your social distanced workplace is up to code and workplace layouts do not block fire & life safety devices

Social Distancing in Campus Spaces

UNLV requires social distancing on its campuses to reduce exposure to, slow the spread of, and protect those who are at higher risk for COVID-19. The university recommends the below practices.

  • Stay at least 6 feet (about 2 arms’ length) away from other people.
  • Do not gather in groups.
  • Avoid crowded places.
  • When walking, keep to the right, and do not pass others.  
  • Avoid face-to-face interactions.

Signs and Messages

  • Post signs in highly visible locations (e.g., building entrances, restrooms, dining areas) that promote everyday protective measures and describe how to stop the spread of germs, (such as by properly washing hands and properly wearing a cloth face covering).
  • Include messages (for example, videos) about behaviors that prevent spread of COVID-19 when communicating with faculty, staff, and students (such as on websites, in emails, and on social media accounts). 
  • Consult Integrated Graphic Services for additional assistance with signage.
  • IGS offers three request options for your convenience.

Protective Screens, Partitions, and Guides

  • For assistance in reviewing workspace layout designs or installing physical barriers, please engage Planning & Construction or Facilities Management by placing a work order through the iService Desk.
  • Install physical barriers, such as protective screens and partitions, in areas where it is difficult for individuals to remain at least 6 feet apart (e.g., cash registers, reception areas).
  • Provide visual cues, such as UNLV Integrated Marketing & Branding graphics  tape on floors or sidewalks, and signs on walls, to help individuals remain at least 6 feet apart.
  • Be aware of Fire & Life Safety devices affixed to walls or ceilings when installing physical barriers. These devices cannot be blocked or disrupted. 
    • P&C will coordinate with Risk Management (RMS) if you use them for workspace modification. 
    • If not using P&C, please contact RMS with questions.

Sidewalks and Outdoor Spaces

Employees are required to follow standard social distancing practices laid out in the employee guidelines on sidewalks and outdoors spaces.

Elevators and Stairs

According to the CDC, organizations should minimize traffic in enclosed spaces, such as elevators and stairwells. Use stairs whenever possible.

For stairwells, remember to: 

  • Wear your face covering.
  • Consider designating uni-directional stairwells, if possible.
  • Walk on right side of stairwell; do not pass others in stairwells.
  • Avoid head-on, face-to-face encounters.

For elevators, remember to:

  • Wear your face covering.
  • Practice appropriate social distancing while waiting for the elevator.
  • Limit occupancy to two or three people.
  • Face away from other occupants.
  • Wash your hands or use hand sanitizer with 60% alcohol upon departing the elevator.

Classroom and Program Spaces

  • Consider teaching the class remotely.  
  • Host small classes in large rooms.
  • Facilities Management will configure classrooms to adhere to social distancing guidelines. Please do not alter classroom configurations. FM will:
    • Space seating/desks at least 6 feet apart. 
    • For lecture halls, tape off seats and rows to ensure a six-foot distance between seats. 
    • Turn desks to face in the same direction (rather than facing each other) to reduce transmission from virus-containing droplets (e.g., from talking, coughing, sneezing).
    • Provide adequate distance between individuals engaged in experiential learning opportunities (e.g., labs, skill-building activities).
  • Create distance between students in UNLV vehicles (e.g., skipping rows) when possible.
  • Provide visual cues, such as UNLV Integrated Marketing & Branding graphics, tape on floors or sidewalks, and signs on walls, to help individuals remain at least 6 feet apart.
  • Avoid sharing supplies when possible. 
    • If shared supplies are necessary, consider using designated bins for clean and used supplies. 
    • Clean community supplies frequently. 
  • For assistance in reviewing workspace layout designs, please place a Planning & Construction work order through the iService Desk.

Open Office Environments

  • If you work in an open environment, create 6 feet of separation between work stations. 
  • If you cannot create appropriate social distancing between work spaces, wear face covering at all times. 
  • You should use your own computer, phone, headset and equipment. Do not share equipment.

To promote social distancing:

  • Consider staggering chairs or desks.
  • Consider staggering work schedules.
  • Continue remote work when and where possible.
  • Place visual cues, such as UNLV Integrated Marketing & Branding graphics, tape on floors or sidewalks, and signs on walls, to indicate where people should stand while waiting.
  • Place one-way directional signage for large open workspaces with multiple through-ways to increase the distance between individuals moving through the space.
  • Remove shared resources (e.g., community pen holders and pens, magazines in main office areas, etc.).

Personal Offices

If you work in a personal office, no more than one person should be in the office unless the required 6 feet of distance can be maintained.

Meeting Spaces

Convening in groups carries a high risk of viral transmission. Gathering sizes are governed by university restrictions for each UNLV step in the resumption of on-campus operations. 

  • Where feasible, use online collaboration tools (e.g., WebEx or Google Hangouts) for meetings. 
  • When allowed, in-person meetings are limited to the restrictions of gathering sizes, assuming individuals can maintain 6 feet of separation for social distancing requirements. 
  • Remove or rearrange chairs and tables (e.g., consider staggering seats) or add visual cues in meeting rooms to support social distancing practices between attendees.

While on campus, communicate with your colleagues and supervisors by email, Google Hangouts, WebEx, text messages, telephone or other technology.

Community Spaces, Common Areas, and Reception Areas

  • Remove and store lobby furniture, where possible.
    • Store the furniture in your unit’s existing space. Do not to block exits or violate fire code guidelines. 
    • If you do not have sufficient storage space, contact Campus Moving Services and submit a move request through the Business Affairs web portal to store furniture at Sam Boyd Stadium.
  • If you cannot remove lobby furniture, use signage to instruct patrons to not use the seating area.
  • Wait for others to vacate the space before entering, to accomplish social distancing.
    • Orient break rooms and eating spaces to maintain social distancing standards:
      • Do not use common break room food and beverage items (e.g., shared coffee pots, shared water pitchers, etc.).
      • Replace reusable kitchenware (e.g., forks, plates) with disposable options bullets to “community areas”)
  • For more information on community spaces in student housing (e.g., laundry rooms, shared bathrooms, and recreation areas) consult and follow CDC’s guidance for Shared or Congregate Housing.

Drinking Fountains and Bottle Filling Stations

Drinking fountains and bottle-filling stations within campus buildings are disinfected daily. Avoid touching your container to any of the components.

Cleaning Protocols

An important precursor to launching our first step was addressing the safety of buildings that have had limited occupancy since late March. Cleaning and disinfecting activities continued during reduced campus operations. 

  • UNLV’s Facilities Management staff entered every academic and administrative building on campus daily to conduct routine cleaning and maintenance according to Environmental Protection Agency (EPA) standards using EPA-approved disinfectants against COVID-19.  
  • Heating, ventilation, and air conditioning (HVAC) mechanical systems have continued to operate, and building water systems are being flushed to prevent the proliferation of bacteria in water in closed systems.
  • Facilities Management performed a detailed review of HVAC mechanical systems in academic and administrative buildings. The mechanical systems are designed and operated in compliance with established OSHA and ASHRAE guidelines.
  • Facilities Management is replacing air filters with higher efficiency units and adjusting air dampers to introduce additional fresh air.  
  • 150 hand sanitizer dispensers have been installed in academic and administrative buildings.

Employee Responsibilities

  • Clean and disinfect personal workspaces.
  • Clean and disinfect personal technology devices (computers, keyboards, projectors, etc.).
  • Clean and disinfect office equipment (copiers, printers, etc.).
  • Clean and disinfect touch points on golf carts before and after use.

UNLV will centrally provide cleaning kits to departments. Please order through the UNLV Business Affairs portal.

Food Services

Food Service

  • Provide grab-and-go options for meals. 
  • If possible, replace cafeteria or group dining room with service of individually plated meals (versus buffet or any self-serve stations).
  • Use disposable food service items (e.g., utensils, dishes). 
  • If disposable items are not feasible or desirable, wear gloves to handle all non-disposable food service items, and wash with dish soap and hot water or in a dishwasher. 
    • Individuals should wash their hands after removing their gloves and / or after handling food service items.
  • If food is offered at any event, have pre-packaged boxes or bags for each attendee instead of a buffet or family-style meal. 
  • Avoid sharing food and utensils.

Eating on Campus

  • Wear your face covering when picking up food.
    • Remove your face covering only to eat, then put it back on. 
  • Eat alone, when and where possible.
  • If you are eating in your work environment (break room, office, etc.), maintain 6 feet of distance between yourself and others. 
  • Individuals should not sit facing one another. 
  • Observe occupancy limits and avoid gathering in break rooms. 
  • Wipe down the table and chair you used once you are done. 
  • Do not use common break room food and beverage items (e.g., shared coffee pots, shared water pitchers, etc.). 
  • Replace reusable kitchenware (e.g., forks, plates) with disposable options.

Consideration for Units that Interact with Visitors and External/Internal Customers During COVID-19

UNLV’s community includes visitors, vendors, or contractors who visit our campuses to engage in university affairs. To protect UNLV students, faculty, and staff, UNLV has created guidelines for visitors interacting with UNLV employees. Vice presidents, deans, chairs, directors, managers, and supervisors must adhere to the following guidelines to minimize the spread of COVID-19.  

Communication

  • Develop a communication strategy for reaching visitors and customers in advance to explain the actions UNLV and your area are taking to reduce the risk of spreading COVID-19, and their role in supporting the university’s efforts.
  • Develop and implement or modify ways to communicate changes in expectations for visitors and customers.
  • Create signage to post expectations to visitors and customers.  Remember to use different languages, if necessary.
  • Update your communication plan as necessary to ensure that visitors and customers receive new and important changes in a timely and efficient manner.
  • Identify the quickest and easiest means of communication to deliver urgent messages (e.g., text, emails, etc.).

Minimize the Spread

  • Provide protective coverings for high-touch surfaces (e.g., touchscreens, keypads, etc.) for easier cleaning.
  • Provide the necessary equipment/gear to limit direct contact with high-touch surfaces (e.g., single-use tools).
  • Discourage handshaking – Encourage the use of other non-contact methods of greeting.
  • Ensure visitors and customers are able to wash their hands when needed. If soap and water are not readily available, have an alcohol-based hand sanitizer available. 
  • Provide tissues and no-touch disposal receptacles.
  • Maintain adequate supplies.