Meal Per Diem

Meal per diems may be provided for employees, students, volunteers, and candidates when in travel status. The traveler will not receive per diem for a hosted meal.

Travel status begins 2 hours prior to scheduled airline flight for all domestic and 3 hours for all international travel. Travel status ends once the plane lands from the returning flight, unless personal travel was used in combination with business travel. In this case, travel status ends once the traveler checks out of their business hotel, and meal per diem no longer applies.

You can contact the Accounts Payable department for questions at 702-895-1156.

Policy

In-State and Out-of-State Meals

  • Used only for employees, students, volunteers, and candidates at departmental discretion when in a travel status. The traveler will not receive per diem for a hosted meal. Use the timeframe table below to determine when to start and end meal per diem allowances according to the travel time.
    • Note: UNLV does not utilize the first and last day at 75%, please use time table below.
Meal Time
*Breakfast 12:01 a.m.–10:00 a.m.
Lunch 10:01 a.m.–3:00 p.m.
Dinner 3:01 p.m.–12:00 a.m.

*Breakfast: per diem will not be reimbursed for travelers with travel status that begins after 9 a.m.

*Dinner: per diem will not be reimbursed for travelers with travel status that ends before 5 p.m.

Domestic Meal Per Diem Breakdown

The following table shows the breakdown of breakfast, lunch, and dinner components of the maximum daily reimbursement (per diem) rates for meals and incidental expenses while in travel status. The M&IE rates differ by travel location. View the per diem rate for your primary destination to determine which M&IE rates apply.

Note: You must view the per diem rate for your primary destination to determine which M&IE rates apply.

Meals and Incidental Expenses Breakdown »

Total Continental Breakfast/Breakfast Lunch Dinner IE
$55 $13 $14 $23 $5
$56 $13 $15 $23 $5
$61 $14 $16 $26 $5
$66 $16 $17 $28 $5
$71 $17 $18 $31 $5
$76 $18 $19 $34 $5

Incidentals

Federal travel regulations table above allows a per day per diem for "incidentals" that is used to cover items you cannot get reimbursements for i.e. taxi tips, bell hop, meal tips, etc.

International Meal Per Diem

  • Foreign Meal Per Diem Information on the current and past foreign per diems can be found on the United States Department of State (DOS) website: "Foreign Per diem Rates by Location".
  • Breakdown can be found on the same website listed as “FTR Appendix B”.

Non-Continental Meal Per Diem

  • Information on the current and past Non-Continental (Alaska, Hawaii, Guam, Puerto Rico, etc.) per diems can be found on the Defense Travel Management Office website: "Per diem Rates Query".
    • Select the country/state and the published date you traveled.
  • Breakdown
    • Add the local meals and local incidental together and go to the “FTR Appendix B” webpage referenced above.
    • Look up the total amount and it will provide in order: breakfast, lunch, dinner and incidentals. (note your incidentals should match your “local incidental”).

Back Country Camping Meal Per Diem Rate

The Meals Per Diem rate is $35.00 per day and $26.25 (75%) on first and last day of travel. The base rate is calculated at 70% of the GSA Standard CONUS meals rate which is $50.00.

Anticipated Questions

If a continental breakfast is provided by the conference or the hotel as part of the lodging cost, will the traveler receive the meal per diem for a breakfast?
Travelers are not eligible to receive per diem if a meal is provided or prepaid along with a conference registration. A meal provided by a common carrier or a complimentary meal provided by a hotel/motel does not effect your per diem.
What if the traveler chooses to skip the continental breakfast because of a meeting opportunity, etc. Will the traveler be eligible for the continental breakfast/breakfast allocation?
Most conferences that offer a meal as a part of the registration rate will have meetings scheduled so that all who are attending will have a chance to eat. If the traveler has a unique opportunity to justify skipping the provided meal, and was not hosted at another meeting, a note must be included as justification for the Continental Breakfast/breakfast allocation.
What constitutes a "continental breakfast"? What if the conference's definition of a continental breakfast is just coffee or tea and a donut?
According to the GSA, it will not matter what type food is offered, if a meal regardless of what it is called (breakfast/continental breakfast) is offered and prepaid in a registration the traveler is not eligible for the allocated per diem for this meal.

Authorization Required

Signature authority.

Account Restrictions

No account restrictions.

Forms

Submit on an Expense Report.

Reference