Direct deposit reimbursements are available to both Employees and Independent Service Providers (ISP’s). Employees will receive expense reimbursements to the same account that they receive electronic deposits for payroll. ISP’s will have to fill out a direct deposit form (in the ISP packet).
Electronic funds are sent the day following processing and arrive in your account within 2-3 business days. If you elect to receive your reimbursement by check, they are issued once a week and mailed out the following business day.
Only the following employee types will be eligible for electronic funds transfer (EFT) payments: Academic Faculty (AC), Administrative Faculty (AD), Letter of Appointment (LA), and current Student Workers (ST).
If you are enrolled in the direct deposit program for payroll, you don’t need to do anything to participate. You will be automatically enrolled in the EFT program. All future reimbursements will be automatically deposited into the primary bank account designated for your payroll direct deposit. If you currently have designated a split in your wage deposit, such as 50 percent to your checking account and 50 percent to your savings account, and your checking account is your designated primary account, the EFT deposit will be deposited to your checking account. The EFT process does not allow for split deposits.
An electronic advice will be sent to you by email when reimbursements are deposited to your bank account. Please confirm deposits with your bank directly. Any changes made to your payroll direct deposit, such as bank account closures, or changes to account numbers will change your account information for EFT as well.
If you are not enrolled in the payroll direct deposit program and want to take advantage of this reimbursement process, you can sign up for direct deposit through the Employee Query and Update system (EQUUS).
Direct deposit paper form is only available directly through Payroll (only to be used by individuals that do not have computer access). Please contact the Payroll Department for this form.
If you have further questions you can call ext. 5-1157 for information on electronic reimbursement for travel, host, and expense reimbursements.
No signature requirements.
No referenced information.