Schedule & Deadlines

Budget Preparation

Planning is an ongoing process. Some steps that can be taken to begin preparation early in the year:

  • Line out the revenue schedule to be ready to insert into the budget forms when available.
  • Coordinate with your Account Manager counterparts to verify coverage for position transfers and expected VT revenue.
  • Compare current year activity to the budget to identify trends or variances that will indicate where next year’s budget may need adjustment.
    • Budget- Manager Balance - Budgeted by Ledger Account - FIN - CR (NSHE)
    • Cash Balance- Manager Balance - Activity Summary by Worktag (All Funds) - FIN - CR (NSHE)
    • Position Budget- Position Budget by Worktag - FIN - CR (NSHE)
    • Note: Use Position for the Budget Structure
  • Track changes that will impact revenue or expense for current year activity as well as next year’s budget (enrollment or fee changes, position moves, employee turnover, major one-time purchases, etc.).

Financial Planning, Budget & Analysis Deadlines

Description Due Date
Accounts without FTE positions* 03/02/20
Recharge accounts, including accounts with FTE** 03/02/20
New Accounts for FY21*** 03/02/20
All other accounts 03/09/20

Budgets must be submitted to your Division Budget Officer for review and approval before being submitted to Financial Planning, Budget & Analysis. Allow sufficient time for this review and potential changes to meet the Financial Planning, Budget & Analysis deadline.

* Budgets with no professional or classified activity.

**Budgets subject to recharge rate review will also have a rate review deadline to be distributed by the Controller’s Office.

***Accounts that will be new for the upcoming budget year.

Budget Forms Training Workshop

Training workshops for new Account Managers to practice on a sample budget will also be available the week of January 13th. All new Account Managers should plan to attend. Space is limited so priority will be given to new Account Managers.


Classroom Building Complex (CBC) - C145

Date Time
01/14/20 8:30 a.m.–11:30 a.m.
01/14/20 1:30 p.m.–4:30 p.m.
(Includes 1 hour for position budgeting)
01/15/20 8:30 a.m.–11:30 a.m.
01/15/20 1:30 p.m.–4:30 p.m.
(Includes 1 hour for position budgeting)
01/16/20 8:30 a.m.-11:30 a.m.
01/16/20 1:30 p.m.–4:30 p.m.
(Includes 1 hour for position budgeting)

To register for the Workshop, email Luke Mostoller in Financial Planning, Budget & Analysis.

Budget Presentation

Financial Planning, Budget & Analysis will be holding an informational presentation on the FY21 Self Supporting Budget Process. This presentation is recommended for all Account Managers and Budget Reviewers of Self-Supporting accounts. To register for the Presentation, email Luke Mostoller.


Student Union (SU) - Ballroom B

Date Time
01/13/20 1:30 p.m.–3:30 p.m.