- No object will be stored or exhibited in a way that causes harm to the preservation of the object.
- No object will be left in an open or unattended area.
- Objects will be stored in the most professionally accepted manner available, employing archival materials.
- Every effort will be made to protect materials from damage caused by light, moisture, and dust in the storage or exhibit areas. Lights in the storage area will be turned off when staff is not working in the area.
- Collection storage and exhibition areas will be monitored monthly to assess the condition of the objects that might need curatorial maintenance. Acid-free and pest fumigation materials will be replaced as needed, and relative humidity and temperature checked.
- All objects will be properly labeled with a number.
- No object from the collection will be removed from either storage or exhibit without notifying the program director and/or collection manager. Storage and exhibit locations must be recorded.
- To prevent the ethnographic and archaeological collections from vandalism and theft, the collections are kept in locked/alarmed storage environments. Collection room keys are issued only to select museum staff. The objects are not to be removed from storage without the knowledge and written consent from the program director and/or collection manager.
In the event of accidental damage to or loss of any object, the program director and collection manager are to be notified. If an object is determined to be missing, staff will begin an immediate on-site search. If the object cannot be found, the University Police Department and insurance agency will be notified and reports filed as required.
To assess damage and/or loss, collections are subjected to spot-check inventories and periodic comprehensive inventories.
A major inventory of the collection will be performed annually to assess needs for curatorial maintenance/conservation. Staff, under the supervision of the program director or collection manager, utilizing professionally accepted practices and procedures, will perform routine conservation care of the permanent collection. If the conservation needs of an object exceed the capabilities of the staff or the museum facilities, the program director will arrange for the treatment of the object through services of a professional conservator. Staff will not treat an object that is on loan without the lender's express knowledge and written consent.