Jul. 30, 2021

WOMEN’S COUNCIL: GOVERNANCE / LEADERSHIP SUCCESSION AND SUSTAINABILITY 

Steering Committee 

Membership: The Women’s Council is led by a Steering Committee.  Members of the Steering Committee include the chair and vice-chair of the Steering Committee, the immediate past chair, and the co-chairs of the five standing task forces: 

▪    Communication and Networking
▪    Family Advocacy
▪    Health and Safety
▪    Hiring, Retention and Assessment
▪    Programming

The Steering Committee may also include one or more members-at-large.   The at-large members are invited to join the Steering Committee by its members.  At-large members should bring particular expertise or needed perspectives and representation to the Steering Committee.

  
We value a diversity of perspectives on the Steering Committee and it is important that Steering Committee membership reflect all kinds of employees at UNLV, including classified staff, administrative faculty, and academic faculty and that members come from different units across campus.  The Steering Committee should ensure that the membership of the Committee is as representative of UNLV faculty and staff as possible and should consider appointing at-large members who can speak for the interests of those who might not otherwise be represented on the Steering Committee.  Depending on the membership of the Steering Committee at any one time and whether it represents classified staff adequately, the chair or vice-chair may contact the Classified Staff Council to invite one of its members to join the Steering Committee as a member-at-large.  The membership will be invited to submit input and recommendations for Steering Committee members-at-large. 

Responsibilities: The Steering Committee – which acts by consensus – guides the work of the Council, makes decisions about policies and activities, manages the budget of the organization, communicates with the membership, identifies and mentors new leadership, and facilitates the Council’s activities.  In all of its efforts Steering Committee members should seek to be transparent and open and to ensure that the voices of the entire campus community of individuals who identify as women  are represented and heard. 

Terms:  At-large members of the Steering Committee generally serve two-year terms.  The terms of Task Force chairs on the Steering Committee coincide with their service as Task Force chairs.  Any individual may serve consecutive terms. 

Leadership:  Ideally, the Steering Committee is led by a chair and a vice-chair elected by the members of the Steering Committee.  The immediate past chair provides guidance on policies and procedures.  The vice-chair becomes chair of the Steering Committee at the end of the term as vice-chair.  The term of the chair and the vice-chair is one year, with each term beginning on July 1 and ending on June 30.   


Any chair or vice-chair of the Steering Committee should ordinarily have experience chairing a Task Force or serving as a member-at-large of the Steering Committee.   


The chair and vice-chair, with the assistance of the immediate past chair as needed, are responsible for coordinating the work of the Women’s Council and its Task Forces, under the guidance of the Steering Committee.  The chair ordinarily represents the Steering Committee on the President’s Advisory Council and supervises the administrative assistant assigned to the Women’s Council.   

Ordinarily, the chair and vice-chair – 

  • Represent the Steering Committee in interactions with University administration;
  •  Prepare the annual report for the Provost, as well as the proposed budget;
  • Authorize disbursements made out of Women’s Council funds and monitor Women’s Council accounts throughout the year
  • Review the minutes and agendas for Steering Committee meetings prepared by the administrative assistant
  • Serve as liaisons to campus affinity groups and other stakeholders across campus.

Meetings.  Regular meetings of the Steering Committee are usually held throughout the year on the third Thursday of every month.  Meetings begin at 2pm and end by 4pm.   Special meetings may be scheduled as needed. 
Task Forces 


Membership.  Task force membership consists of those Women’s Council members who choose to participate and who are added to the particular task force mailing list.   
Responsibilities.  The task forces are responsible for planning and taking initiatives in their areas in accordance with guidance provided by the Steering Committee.

  
Leadership.  Task forces are ideally led by at least two co-chairs.  The Steering Committee appoints co-chairs of the task forces, based on input from task force membership and leadership.  Each task force co-chair should have served as a member of the task force for at least one year before becoming co-chair and should be able to commit to serving as co-chair for a two-year term.  Task force co-chairs generally serve two-year terms (although a co-chair may serve consecutive terms); their terms are staggered so that one new co-chair is named (or re-named) every year. 

In naming task force chairs, the Steering Committee should look for members who have historically contributed to the task force, who have expertise and knowledge that will help advance the work of the task force, and who bring diverse perspectives to the task force.  Ideally, task force co-chairs would represent different employment groups within the University (i.e., classified staff, administrative faculty, academic faculty).