Office of the Registrar

FERPA Definitions

Directory Information

Information that can be released without additional consent from the student. NSHE and UNLV has established the following as directory information.

  • Name
  • College
  • Participation in officially recognized activities and sports
  • Dates of attendance
  • Address
  • Dates of graduation
  • Telephone number
  • Undergraduate or graduate status
  • Weight and Height of members of athletic teams
  • Most recent educational agency or institution attended
  • Email address (university-supplied)
  • Enrollment status (full-time or part time)
  • Degrees, honors, and awards received
  • Major field of study
Education Record

Any record that directly relates to a student and is maintained by the institution or a party acting on behalf of the institution is considered an education record. Protected education records can be maintained in paper, digital/electronic or other formats. Examples include, but are not limited to the following.

  • Transcripts
  • Class rosters
  • Class Schedules
  • Grades
  • Advising notes
  • Degree audit reports
  • Financial records
Legitimate Educational Interest

For NSHE purposes, a school official is determined to have legitimate education interest if the information requested is necessary for that official to (a) perform appropriate tasks that are specified in his or her position description or by a contract agreement; (b) perform a task related to the discipline of a student; (d) provide a service or benefit relating to the student or student’s family, such as health care, counseling, job placement, or financial.

NSHE

The Nevada System of Higher Education was formed in 1968 to oversee all state-supported higher education in the state of Nevada. An elected Board of Regents is responsible for the governance of the institutions comprising the NSHE. The Regents set policies an approve budgets for Nevada’s entire public system of higher education.

Student

Any person who attends or has attended UNLV is considered a student. A student is considered to be an “attending student” if he or she

  • has been admitted and registration for their first semester of attendance has begun;
  • is currently attending UNLV classes (either as an on-campus or distance student); or
  • is a continuing education student.

Persons who have applied for admissions, but have NOT been admitted to UNLV are NOT covered by FERPA.

Third Party

Any person or organization the student allows access to their educational records. Students wishing to release their information to a third party must complete the FERPA - Authorization to Release Confidential Information form.

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