Using Word Advanced Features
Accept or reject changes suggested with change tracking
You can review tracked changes in two ways:
- Use the Reviewing toolbar. First make sure revision marks
are visible on the screen. On the Tools menu, click Track
Changes, click Highlight Changes, and then select the Highlight
changes on screen check box.
- Use the Accept or Reject Changes dialog box (Tools menu,
Track Changes submenu, Accept or Reject Changes command).
Tip
If you turn on ScreenTips, you can see who made each change
by resting the pointer on the suggested revision.
| To |
Do this |
| Review one change at a
time |
Click Next Change
or Previous Change on the Reviewing toolbar.
|
| Accept the change |
Click Accept Change
on the Reviewing toolbar. |
| Reject the change |
Click Reject Change
on the Reviewing toolbar. |
| Accept or reject all changes
in one pass |
On the Tools menu,
point to Track Changes, click Accept or Reject
Changes, and then click Accept All or Reject
All. If you change your mind, you can click Undo.
|
| See how the document would
look if you accepted all changes |
On the Tools menu,
point to Track Changes, and then click Highlight
Changes. Clear the Highlight changes on screen
check box. |
| Display the original,
unchanged document so that you can see how the document
would look if you rejected all changes |
On the Tools menu,
point to Track Changes, click Accept or Reject
Changes, and then click Original. However,
if the document contains formatting changes, Word displays
the changed formatting, not the original formatting. |
Compare two copies
of a document
- Open the edited copy of the document.
- On the Tools menu, point to Track Changes,
and then click Compare Documents.
- Open the original document.
- If neither the edited version nor the original version
of the document has tracked changes, Microsoft Word displays
the edited copy of the document with revision marks indicating
what changed from the original.
If either version of the document has tracked changes, Word
displays a message box. Click Yes to compare the documents.
Note
If you've used the Versions command on the File
menu to save multiple versions of the document in one file,
and you want to compare the current version with an earlier
one, you must first save the earlier version as a separate
file under a different name.
Merge comments and
changes from several reviewers into one document
- Open the original document into which you want to merge
changes.
- On the Tools menu, click Merge Documents.
- Open one of the documents that has changes to be merged.
- Repeat steps 2 and 3 until all copies of the document
are merged.
Microsoft Word displays all the reviewers' tracked changes
and comments, each reviewer represented by a different color.
You can then review comments and accept or reject changes
as usual.
Note
If the document you sent out for review was not set up for
change tracking, but you have the original document, you can
still find where changes were made by comparing the edited
copy with the original.
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