Using Word Advanced Features

Formatting a table

Using the Table AutoFormat command

You can quickly format a table by using the Table AutoFormat command. The Table AutoFormat command will automatically resize your table to fit the largest entry and apply predefined borders and shading.

To format a table by using Table AutoFormat:

1. Place the insertion point in the table to be formatted.
2. Click the right mouse button, and choose Table AutoFormat from the shortcut menu (or choose Table, Table AutoFormat ).
3. Select on of the predefined formats from the list on the left.
4. Observe the preview window. As you select different formats, a representation of the format is displayed in the Preview area
5. Click OK to apply the format to the table containing the insertion point. Aligning a table on the page

To center the table:

1. Click anywhere inside the table.
2. Choose Table, Cell Height and Width.
3. Display the Row tab.
4. In the Alignment box, select Center.
5. Click on the OK.

Formatting table text

1. Select the row that needs to be formatted
2. Apply the formatting (bold, italic, underline, font size or type)
3. Choose the alignment (Center, Left, Right)
4. Click outside of the table to view the results and deselect

Sorting the data in a table

To sort data in a table:

1. Make sure that the header row is unique looking from the rest of the data (i.e.: bold, italicized or larger).
2. Put the mouse anywhere in the table. The table does not have to be highlighted for this procedure.
3. Choose Table, Sort.
4. In the Sort By drop-down list box, select the field name by which you want to sort.
5. In the Type drop-down list box, select Text, Number or Date according to the contents of the column selected in the Sort By box.
6. Select Ascending or Descending
7. Click OK.
8. Notice that the fields in a record stay together!

Previous    |    Next