Using Outlook for POP Email Accounts

Tasks

Track Tasks

A task is a personal or work-related errand that you want to track until completion.

Task features in Microsoft Outlook® include:

Recurring tasks  Create a task only once and have it repeat at regular intervals, or have it repeat a certain amount of time after it's complete.

Status reports  Have Outlook create an e-mail message that summarizes the status of a task and then address the message to everyone on the update list for the task.

Task ordering  Drag tasks up or down in the task list to prioritize them.

Task progress  Track the progress of a task by marking the percentage of its completion.

Task requests  Send a task request to a colleague, who can accept, decline, or reassign the task. After the task is accepted, Outlook keeps the task status up to date on your task list.

TaskPad  View your task list in Calendar to quickly find tasks that are due on a certain day and to schedule time to work on a task.

Task links  Create an Outlook task in any Microsoft Office program, and later, follow up on the task by using Outlook.

Keep a Record of Your Activities

The Journal can automatically record your activities, tracking your actions and the date and time you take them. For example, Journal can track e-mail you send, Office documents you create or modify, and activities you want to remember that might not be stored in a file on your computer, such as phone conversations or handwritten letters you mailed or received. Journal is especially convenient when you want to track all the activities related to a particular contact for, say, billing purposes.

You can open a journal entry and review details about the activity, or you can use the journal entry as a shortcut to go directly to the Outlook® item or the file that the journal entry refers to. Here are some of the features you can work with in Journal:

Record in Journal  Record any activity, even conversations and paper letters, in the Journal.

Timeline view  Display when you work on important files and your interaction with specified contacts in chronological order. Find files and Outlook items on a timeline without having to remember where you saved each one.

Timer with pause  Keep track of the duration of a phone call or other activity. Pause the clock when you take a break.

AutoComplete  Have Outlook fill in the company name for a contact when you type the contact name in a journal entry.

Notes

Make Notes to Yourself

Notes are the electronic equivalent of paper sticky notes. Use notes to jot down questions, ideas, reminders, and anything you'd write on notepaper. Notes are also useful for storing bits of information you might need later, such as directions or text you want to reuse in other items or documents.

Icon view  Display notes in a familiar bulletin board format, and read the body of notes.

Note color  Color-code notes to distinguish them by purpose, such as urgent reminders or those about a particular subject.

Note list  Quickly scan notes as a list of entries, and group notes by categories.

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