Using Outlook for POP Email Accounts

Setting Rules

Managing mail messages with rules

When you have large volumes of incoming e-mail, Outlook Express can help you process it more efficiently. You can use rules in Outlook Express to automatically sort incoming messages into different folders, highlight certain messages in color, automatically reply to or forward certain messages, and much more. To create a rule for mail messages

Many faculty members are using the rules feature to move all of the UNLV list serve mail to a special folder.

1. On the Tools menu, point to Message Rules, and then click Mail. If this is the first rule you are creating, proceed to step 3. Otherwise, on the Mail Rules tab, click New.
2. Select the conditions for your rule by selecting the desired check boxes in the Conditions section. (You must select at least one condition.)
3. You can specify multiple conditions for a single rule by clicking more than one check box. Click the and hyperlink in the Rule Description section to specify whether all of the rule conditions must be met before the specified action occurs (and) or whether at least one must be met (or).
4. Select the actions for your rule by selecting the desired check boxes in the Actions section. (You must select at least one condition.)
5. Click the underlined hyperlinks in the Rule Description section to specify the conditions or actions for your rule.
6. You can click contains people or contains specific words in the Rule Description section to specify the people or words you'd like Outlook Express to look for in messages. If you enter multiple people or multiple words per condition, use the Options button in the Select People or Type Specific Words dialog boxes to further customize the condition.
7. In the Name of the rule box, select the default name, type a new name for your rule, and then click OK.

To apply a rule to downloaded messages

New rules you create, whether for mail or news messages, will be applied to new, incoming messages. To apply rules to messages that have already been downloaded to your computer, you can do the following:

1. On the Tools menu, point to Message Rules, and then click News or Mail, depending on whether you want to apply mail rules or news rules to downloaded messages.
2. In the Message Rules dialog box, click the Apply Now button.
3. Select the rules you want applied to messages that have already been downloaded, or click Select All to select all your current rules.
4. Click the Browse button to select the folders or newsgroups you want to apply the selected rules to.
5. Click the Apply Now button to apply the selected rules to the folders or newsgroups you designated.

Setting a rule for all UNLV messages to be stored in a specific folder

Downloading the plug-in for Rules Wizard

If you do not have the Rules Wizard option on your pull down menu:

1. Go to help and type RULE in the search box.
2. You will get a message that Rule Wizard plug in has not yet been installed.
3. The help screen will tell you to go to a site to down load the plug in.
4. Click on the web address and follow the directions.

If Help does not give you the web address, try this one http://windowsupdate.microsoft.com/R423/V31site/default.htm and look for Rules Wizard Plug in.Address book

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