Using Outlook for POP Email Accounts

Using Outlook

Manage Files and Folders

Each type of information in Microsoft Outlook(r) is stored in a separate folder. E-mail is stored in the Inbox folder; contacts are stored in the Contacts folder, and so on. Some Outlook folders and their shortcuts are already created for you on the Outlook Bar. You can add new folders and shortcuts as you need them, and you can work directly with the folder hierarchy by displaying the Folder List.

In addition to Outlook folders, you can use Outlook to work with other files on your computer's hard disk or on a network server. You can quickly open, copy, move, print, or delete files, and you can create shortcuts to your files. You can also connect to or disconnect from a network server.

Here are some of the features that help you manage files and folders in Outlook:

Import and Export Wizard  Import and export Microsoft Excel, Microsoft Access, and other file formats so that you can leverage existing information.

Microsoft Word as an e-mail editor  Use Word as the text editor for e-mail messages to take advantage of the formatting and other features it offers.

Document properties  Find, sort, group, and display a subset of Microsoft Office files based on their properties.

Mail merge with Word  Begin mail merges and bulk mailings of e-mail messages or of faxes.

Document Explorer  Find Office files.

Drag-and-drop editing  Copy information directly from Outlook items to other Office files, and vice versa.

Find files  Search for Office files based on search criteria you specify. You can sort, group, and filter the search results, and open the files to view details.

Letter Wizard in Word  If you use Word as your e-mail editor, prepare a new letter to any person in the Outlook Contacts folder.

Find Specific Items and Other Information

Instead of scrolling through a long list of Microsoft Outlook® items to find the one you want, you can use the Find page to search quickly. The Find page works like a typical Web search page, and you can search for any kind of Outlook item, including messages, appointments, contacts, or tasks.

Click Advanced Find to search for items in more than one folder, or to search for items by more than one criterion.

To quickly find a contact no matter where you are in Outlook, use the Find a Contact box on the toolbar.

Preview Items Without Opening Them

In the view pane, you can display a preview pane in which you can preview contents of the selected item without having to open it. This enables you to quickly read through your messages and other items to determine what action to take.

Organize Items in the Outlook Window

The Organize page consolidates tools that help you quickly find items you're looking for and move them to a folder you designate. For example, you can make it easy to distinguish items at a glance by applying certain colors to certain types of items, and you can filter out unwanted junk e-mail messages.

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